Transforming Documents to PDF

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Transforming Documents to PDF, a presentation from Crawford Technologies Inc. http://www.crawfordtech.com/

Transforming Documents to PDF, a presentation from Crawford Technologies Inc. http://www.crawfordtech.com/

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  • 1. Transforming Documents to PDF
    A presentation fromCrawford Technologies Inc.
    www.crawfordtech.com
    Follow, Like and Join us at
    about.me/CrawfordTechInc
  • 2. Introducing Crawford Technologies
    Founded in 1995 and based in Toronto, CrawfordTech is a privately held global software company
    On PROFIT 100 list of fastest growing companies in Canada
    Core competency is in transaction print stream and document production software, including:
    Automated Document Factory and Integrity solutions
    Document Re-engineering solutions
    Print stream conversions/transform solutions
    Document Archive Solutions
    Document integration/workflow solutions
    Document Accessibility Services
  • 3. Print Stream Conversion:PRO Transforms
    • Convert Print Streams, Image & Line Data from one format to another
  • Transforming Documents to PDF
    Documents
    About PDF
    Flavors of PDF
    Transforms to PDF
    Key Success Factors
  • 4. Documents
    All applications originally designed to be printed
    Snapshot reporting instruments
    Include Legacy output
    AFP, LCDS, metacode
    Also new applications
    PostScript, PCL, Word, RTF
    Statements, Invoices, Reports, Bills, Policies, Booklets, etc.
  • 5. What is PDF
    Portable Data Format
    Structured file format
    Proprietary to Adobe Systems
    Published format
    Based on PostScript
    Designed for document viewing
    Also allows printing
  • 6. Uses for PDF
    View
    Archive for later use
    Convert to format for printing
    • PostScript, PCL etc.
    Distributed printing
    High speed printing challenging
    • PostScript Extreme
    Selective reprint
  • 7. When would I use PDF?
    Distribute Documents Electronically
    Fidelity to printed document is important
    WWW Document Distribution when formatting is important
    Color is important
    Typeface matching is important
  • 8. Why not use XML/HTML
    Lack of control over document formatting
    Will not replicate printed document with fidelity
    Application redesign needed
    Work effort substantial thus more costly
    Excellent for web page linking users to PDFs
    Excellent for optimized viewing of information vs. documents
  • 9. 10
  • 10. 11
  • 11. 12
  • 12. 13
  • 13. Why not use XML/HTML
    Lack of control over document formatting
    Will not replicate printed document with fidelity
    Application redesign needed
    Work effort substantial thus more costly
    Excellent for web page linking users to PDFs
    Excellent for optimized viewing of information vs. documents
  • 14. Unique Features of PDF
    Browsers available on many platforms
    Protection built in
    • Can stop users from modifying, printing & cut/pasting
    Digital Signatures
    Interactive Forms capability
    Embedded Scripts
  • 15. Good PDF
    Type 1 Fonts for clean look
    Vector graphics where possible
    Bookmarks for easy navigation
    Full Color
    1 to 1 with paper document
    Small file size for quick downloads
    Appropriate security
    Supports maximum releases of Acrobat
    No full page images
    No Private Objects requiring plug-ins
  • 16. Sample
    4 0 obj
    <<
    /Type /Font
    /Subtype /Type1
    /Name /F1
    /BaseFont/Helvetica
    >>
    endobj
    5 0 obj
    <<
    /Type /Pages
    /Kids [ 1 0 R ]
    /Count 1
    /MediaBox
    [ 0 0 612 792 ]
    >>
    endobj
    6 0 obj
    <<
    /Type /Catalog
    /Pages 5 0 R
    >>
    endobj
    trailer
    <<
    /Root 6 0 R
    >>
    %PDF-1.2
    1 0 obj
    <<
    /Type /Page
    /Parent 5 0 R
    /Resources 3 0 R
    /Contents 2 0 R
    >>
    endobj
    2 0 obj
    <<
    /Length 51
    >>
    stream
    BT
    /F1 24 Tf
    1 0 0 1 260 600 Tm
    (Hello World)Tj
    ET
    endstream
    endobj
    3 0 obj
    <<
    /ProcSet[/PDF/Text]
    /Font <</F1 4 0 R >>
    >>
    endobj
  • 17. How to create PDF
    Adobe Acrobat
    Distiller transforms from PostScript
    Adobe PDFWriter
    Transforms from PostScript
    Transform software products
    i.e. ProMeta PDF (From LCDS, Metacode, AFPDS)
  • 18. From Print to PDF
    Split/Burst large report file
    Individual recipient packages
    Index & store in Database or Archive
    Transform to PDF
    Batch or On-the-fly
  • 19. ProMetaNormalization&Indexing
    BATCH
    Report
    ProMeta Xerox to PDF
    Database
    Individual sub-document packages
  • 20. ON THE FLY
    Report
    ProMetaNormalization&Indexing Facility
    Websphere
    Java Script
    ProMeta Xerox to PDF
    Database
    Individual sub-document packages
    Web Site
    Batch
  • 21. When To Use
    BATCH
    • Batch window is long
    • 22. CPU cost low
    • 23. PDFs are small
    • 24. Disk space cheap & large
    • 25. No flexibility in contents
    • 26. Hit rate high
    ON-THE-FLY
    • Batch window is short
    • 27. CPU cost high
    • 28. PDFs are large
    • 29. Disk space at a premium
    • 30. Flexibility in contents
    • 31. Marketing, Hyperlinks
    • 32. Hit rate low
  • Transforming to PDF
    To get 100% fidelity
    RIP pages and use raster images
    Problems
    Large file size
    Poor viewing quality/performance
    Lack of text search capability
  • 33. Transforming to PDF – Best way
    Object transforms
    Text to text
    Image to image
    Shading to gray scale
    Lines to rules
    Optimize PDF for viewing and desktop printing
    Use Acrobat fonts for viewing quality
    Intelligently deal with font differences
    Minimize use of raster images
    Create “Good PDF”
  • 34. Transform Critical Success Factors
    Fidelity
  • 35. 26
  • 36. Transform Critical Success Factors
    Fidelity
    Fonts
  • 37. 28
  • 38. 29
  • 39. 30
  • 40. 31
  • 41. 32
  • 42. 33
  • 43. Transform Critical Success Factors
    Fidelity
    Fonts
    Shading patterns
  • 44. 35
  • 45. 36
  • 46. Transform Critical Success Factors
    Fidelity
    Fonts
    Shading patterns
    Encryption/Security
  • 47. 38
  • 48. 39
  • 49. Transform Critical Success Factors
    Fidelity
    Fonts
    Shading patterns
    Encryption/Security
    Bookmarks
  • 50. 41
  • 51. Transform Critical Success Factors
    Fidelity
    Fonts
    Shading patterns
    Encryption/Security
    Bookmarks
    Preprinted form stock
    Watermark/Overlay facility needed
  • 52. 43
  • 53. Transform Critical Success Factors
    Fidelity
    Fonts
    Shading patterns
    Encryption/Security
    Bookmarks
    Preprinted form stock
    Watermark/Overlay facility needed
    Duplex/blank pages
    Performance
    File size
    Compression
  • 54. Related Processes
    Indexing
    Storage
    Document Management System
    COLD System
    Report Management System
    Database
    Retrieval
    Distribution
    Web, Intranet, email, CDROM, Security
    Registration
    Audit
  • 55. PDF Buzzwords & Definitions
    • Base 14 Fonts – Type 1 fonts included in Acrobat
    • 56. Compression – Algorithm applied to PDF objects to reduce space used.
    • 57. Encryption – Algorithm used to ward off unauthorized access to PDF files
    • 58. Images - Raster images embedded in PDF files
    • 59. Multiple Master Fonts – Fonts capable of different looks
    • 60. Object – Numbered element of PDF file
    • 61. Type 1 Font - Scalable Adobe font format
    • 62. Xobject – Image or form
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