Solomons | Technology Case Study

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  • What is PSDI?Where does it operate?What are we doing in Solomon Islands?Focus on 2 reforms in the business law area.
  • Craving for information – the printed factsheets would fly out the door of the new registry office.
  • Craving for information – the printed factsheets would fly out the door of the new registry office.
  • Craving for information – the printed factsheets would fly out the door of the new registry office.
  • Craving for information – the printed factsheets would fly out the door of the new registry office.
  • BackgroundADB assisted Solomon Islands Government on their request in reform process starting in 2006 old UK Act from 1940sSolomon Islands Government passed the Companies Act in 2009 after lengthy consultationsTook up to 3 months to incorporate, limitations on types of companies, archaic requirements (memo assocn, company seal), minister name approvalOld registry anecdote: pull a file out, not only the dust, but the papers literally disintegrated…..The Act commenced 1 July 2010 An electronic registry came online December 2010. All co’s must re-register.I’ll break down the implementation into 4 chunks.
  • New law is also a new opportunity: refresh the institutionMoved to new ministry: staff, resources, systems – opportunity for fresh startEverything needed to be set up: business processes, computers, scanners, filing systems, customer service areas etcNew name, new logo, new customer focusMixing old processes with new: Business Names/Companies – physical files v electronic filesStaff training on key features of the New Companies Act; training in provincial offices
  • Seminars: the basics, then more technical tailored presentations to different interest groupsChamber of CommerceSmall Business CouncilsWomen in business associationSpecific Communities involved in businessRegional areas in other provincesBanksAccounting/Law Firms-Described difference between sole traders, partnerships and companies- What are Shareholders? Directors?Described major changes in the lawSole shareholder companyCommunity CompanyMore technical side:Directors DutiesInsolvency testCompany meetings and resolutionsShareholder rights
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  • ADB tendered for registry experts – Foster Moore in NZ won, and project team of Registrar, Admin Officer, FM and myself was formed in July 2010Every single function of the registry need to be converted into processes and code. V detail focussed part of the project.Launched in December 2010
  • If have time, can do a demoWent back to all the stakeholders again and held multiple trainings – group and one-to-one to assist with transition.Set up a free terminal at company haus.Was opportunity for registry to foster co-operative spirit with private sector as partners instead of opponents.Continued staff training (still ongoing)Perseverance- it won’t always be perfect….
  • If have time, can do a demoWent back to all the stakeholders again and held multiple trainings – group and one-to-one to assist with transition.Set up a free terminal at company haus.Was opportunity for registry to foster co-operative spirit with private sector as partners instead of opponents.Continued staff training (still ongoing)Perseverance- it won’t always be perfect….
  • Has it worked? Over 1000 companies on register. Used to be over 2000, but expected over 50% would drop off as a result of old system’s inefficiencies and culture of non-complianceTime to incorporate down from months to days…often a single day and at a significantly reduced cost.Access to information – media v excited; MP’s register of interests…LCCPolicy tool for govt – data can be split down by sector, by province, by type of company. Directors and shareholders, broken down by gender to get a baseline (around 33% women) and track movements
  • Has it worked? Over 1000 companies on register. Used to be over 2000, but expected over 50% would drop off as a result of old system’s inefficiencies and culture of non-complianceTime to incorporate down from months to days…often a single day and at a significantly reduced cost.Access to information – media v excited; MP’s register of interests…LCCPolicy tool for govt – data can be split down by sector, by province, by type of company. Directors and shareholders, broken down by gender to get a baseline (around 33% women) and track movements
  • Has it worked? Over 1000 companies on register. Used to be over 2000, but expected over 50% would drop off as a result of old system’s inefficiencies and culture of non-complianceTime to incorporate down from months to days…often a single day and at a significantly reduced cost.Access to information – media v excited; MP’s register of interests…LCCPolicy tool for govt – data can be split down by sector, by province, by type of company. Directors and shareholders, broken down by gender to get a baseline (around 33% women) and track movements
  • Has it worked? Over 1000 companies on register. Used to be over 2000, but expected over 50% would drop off as a result of old system’s inefficiencies and culture of non-complianceTime to incorporate down from months to days…often a single day and at a significantly reduced cost.Access to information – media v excited; MP’s register of interests…LCCPolicy tool for govt – data can be split down by sector, by province, by type of company. Directors and shareholders, broken down by gender to get a baseline (around 33% women) and track movements
  • Has it worked? Over 1000 companies on register. Used to be over 2000, but expected over 50% would drop off as a result of old system’s inefficiencies and culture of non-complianceTime to incorporate down from months to days…often a single day and at a significantly reduced cost.Access to information – media v excited; MP’s register of interests…LCCPolicy tool for govt – data can be split down by sector, by province, by type of company. Directors and shareholders, broken down by gender to get a baseline (around 33% women) and track movements
  • Steps to open a bank account are easier- certificates can easily be verified by bank staff, and due diligence on borrowers can be done on the Company Haus website.While working with the company registrar, we saw that a company wasn’t appropriate for small businesses- sole traders needed to register something called a business name. There are over 10,000 of them, and every year there are significantly more. Over 1000 expected this year. Yet the processing of the applications was slow, and key SME data that could be captured, was being lost. So we’re streamlining their processes- very simple steps to reduce the processing times and get customers back to what they should be doing- their business, not the business of starting a business. Law reform will follow soon to enable integration onto the company registry.
  • Solomons | Technology Case Study

    1. 1. The birth of Company HausRegistry reform in Solomon Islands Hence Vaekesa, Permanent Secretary Ministry of Commerce Joseph Leve Malanga, Deputy Registrar of Companies Veronica Manedika, Assistant Registrar of Companies Aaron Levine, Consultant, ADB
    2. 2. Outline • Who are we? ( Joseph)•jklggjjk ( Joseph) • Short Video • How it was before ( Veronica) • The Reform ( Aaron, Veronica) • Company Haus today ( Joseph- Demonstration, Aaron- Results)
    3. 3. Who are we?•jkggjjk
    4. 4. Short Video Play•jklggjjk
    5. 5. How was it before?•jklggjjk
    6. 6. How was it before?•jklggjjk
    7. 7. The Reform1. Establishing a 2. Education oncompanies office the new laws3. Designing an 4. Launch andelectronic registry perseverance
    8. 8. 1. Establishing a Company HausOffice
    9. 9. 2. Education on new laws
    10. 10. Publicity R istration  e-reg Th C pany e om is compulsory Hausisnow fo a e is gc m a ie . r ll x tin o p n s online www.co p yh .g v.s m an aus o b It is E  free very C pan ust re-reg om y m ister by · Incorporateanew company ·R e-register anexisting 30 M arch 201 as part of the new  1 company C panies A om ct and to im ve  pro ·S ubmit your annual return registry services . ·C hangeyour company details ·S earchfor company, director There is no fee for re-registering. andshareholder detailsasfrom Y m simply complete a form and provide ou ust 1J 201 uly 0 some basic documentation. · G informationabout what a et Failure to re-register means that your company will company is, includingthenew be removed from the register and you will ha tove community company andsingle pa a fee to restore it to the register. y F more information call the company haus on or shareholder company. 2681 email esaramo@ 2‚ yahoo.com.au‚ visit the Note: company haus on M endana A in front of the ve · P aymentsaretobemadethroughthe D epartment of C ommerce offices in H oniara‚ or treasury countersinH oniara, G izoor visit your provincial Department of C ommerce A uki. office . · B usinessN amesandC haritableTrusts registrationsarenot managedaspart of theC ompany H ausonlinesystem. · There-registrationperiodisopen Information and forms will also be distributed until 31M arch201, therefore 1 through various industry associations. detailsonlinearenot a recordof all companies. P B (mark a O ox ttention Registrar of Companies): G26 C ompany H aus D phone line: 2681 irect 2 Enquiries recommends F number (mark attention R ax egistrar of Companies): 25084 D phoneline: 2681 irect 2 undertakingphysical Email: esaramo@yahoo.com.au searchesof records duringthistransitionperiod.
    11. 11. 3. The Electronic registry
    12. 12. 4. Launch (and perseverance)
    13. 13. Company Haus today-Demo
    14. 14. Company Haus today- Impact
    15. 15. Company Haus today- Impact
    16. 16. Company Haus today- Impact
    17. 17. Company Haus today- Impact
    18. 18. Company Haus today- Impact
    19. 19. ConclusionSo why haven’t you set up a company hereyet?

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