Mauritius - Making it Easy to Start a Business

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Presentation from Mauritius to the Ease of Doing Business in the East and Southern Africa Meeting April 2013

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Mauritius - Making it Easy to Start a Business

  1. 1. BEST PRACTICE BY MAURITIUSM R S P R A B H A D . C H I N I E NR E G I S T R A R O F C O M P A N I E S & B U S I N E S S E SMaking IT e@sy to Start aBusinessRegional Doing Business ConferenceJohannesburg 2013
  2. 2. AGENDA Evolution from to 2006 to 2013 Stages of progress Salient features of changes Benefits of changes Present situation
  3. 3. START OF THE CHANGEDecision of the Government of Mauritius in2006 -Source: Budget Speech 2007/2008
  4. 4. YEAR OF THE CHANGE - 2006 World Bank “Doing Business Report Focus on the facilitation of doing business Introduction of two legislation which changedthe way of doing business in Mauritius: Business Registration Act Business Facilitation Act 2006 Launch of the CBRIS November 2006-ISO Certification 2000-9001
  5. 5. WORLD BANK DOING BUSINESSREPORTVarious indicators for doing business Starting a businessHow to make easier to do business?Key component in the process Legislation concerning doing business Office of the Registrar of Companies introducing new technology forfacilitating business registration
  6. 6. LEGISLATION FOR MAKING EASIER TODO BUSINESS COMPANIES ACT 2001 BUSINESS REGISTRATION ACT BUSINESS FACILITATION ACT INSOLVENCY ACT (CLOSING BUSINESS)
  7. 7. IMPLEMENTATION OF THE LAW COMPANIES ACT New approach for setting up companies Innovative provisions e.g No need to have constitution No par value shares No minimum capital Concept of one person company
  8. 8. BUSINESS REGISTRATION ACT Obligation to be registered - section 6 of the BusinessRegistration Act 2002“no person shall carry on any business in Mauritiusunless:- he is registered under this Act” “business” and “person”“Business” every form of trade, commerce or manufacture, craftsmanship, calling profession, vocation or occupation or any other activity carried on by a person for the purposes of gain or profit
  9. 9. BUSINESS FACILITATION ACT To facilitate business – no requirement under theCompanies Act 2001 to reserve a company name Setting up a Central Business Registration Database forease of communication Statutory obligation by the Registrar to communicateinformation to all departments/agencies
  10. 10. LIMITATION OF PREVIOUSCOMPUTERISED SYSTEM Text Based interface Manual inputting of data Manual vetting of Applications No facility to print Certificates No interface between Filing, CompanyMonitoring and Cash Office Modules Too many movement of Documents Time Consuming Processes e.g. Printing ofDocuments at Cash Manual affixing of signature Impact on time for incorporating companies
  11. 11. Manual Filing ProcessFile No.:3000Name of Company:ABC LtdIncorporated: 01.01.9011File No.:3000Name of Company:ABC LtdIncorporated: 01.01.9File No.:3000Name of Company:ABC LtdIncorporated:01.01.90
  12. 12. INTRODUCING NEW APPLCATIONSOFWARE The Companies and Business IntegratedRegistration System (CBRIS) Replaced the existing legacy applicationdeveloped on Oracle Forms 3.0 and Oracle 7as RDBMS to Oracle 11g for more features
  13. 13. Previous workflowABC LtdIncorporated
  14. 14. Implementation of the CBRIS-Phased approach Online application for incorporation and BusinessRegistration Number (October 2006) E-payment of yearly registration Online search for corporate information E-filing of corporate information
  15. 15. FEATURES AND BENEFITSOn line application software providingaccess of Central Population Database(CPD) for the validation of National IdentityNumberPossibility of establishing the link withother departments through the CentralBusiness Registration Database (CBRD)Establishing the interface with publicthrough the MNS
  16. 16. FEATURES AND BENEFITS Full Graphic User Interface Easy and fast access to on-line information onCompany, Business and Partnership On line application for incorporation of companies andregistration of businesses Limiting movement of people in line with policy ofgovernment Maintenance and Query of current/history of Informationis easier through the use of a single and central point ofentry. Integrated modules Recording & Vetting of Applications Printing of Certificates and Business Registration Card
  17. 17. PROCESS FLOWAPPLICANTCentral DatabaseBOI MRALOCALAUTHORITYSOCIALSECURITYSMEDAMINISTRYOFCOMMERCE
  18. 18. DomesticPartnershipGBC 1GBC 2Total No. of Companiesincorporated in 2005Total No. of Companiesincorporated in 2006GBC 227% Domestic40%Partnership22%GBC 111%Domestic 38824Partnership 16006GBC 1 9593GBC 2 20669Total 85092
  19. 19. ROC DOCUMENT MANAGEMENTSYSTEMOverview of the System
  20. 20. ROC DOCUMENT MANAGEMENTSYSTEM
  21. 21. 1. Document Filing3. Scanning2. AutomaticSerial NoGenerationCBRIS ServerImage Server(DMS)4. DataValidationPublicOfficersPublicNEW WORKFLOW- SCANNING
  22. 22. Scanning Technology IntroducedScanning technology introduced for data capture from standardforms, faxed and supporting documents received daily.Main Objectives Time to incorporate a company reduced from 1/2 day to 1/2 hour Filing of returns, accounts and other documents reduced from 14days to 8 days Delivery of certified copies reduced from 2/3 days to same dayPossibility for public to consult up to date info, following scanning A minimum of 90% of data captured automatically at completion 0% error in database at completion
  23. 23. BENEFITS OF SCANNING Provides electronic filing, searching and retrieval of documents Integration of the Core Application (CBRIS) and the EDMS toenable easier and secured access, and faster movement ofdocuments for timely processing and decision making Provides platform, software and peripherals for theCapture, Scanning, and imaging of documents Provides for Electronic Extraction of Information from SpeciallyDesigned forms used in ROC business processes Enables stakeholders to have on-line access to relevant documentsin electronic format stored under the EDMS Provides ROC administration with a modern toolfor ensuring effectiveness in providing services to the community.
  24. 24. REGISTRATION PROCESS• Processing of documents atoffice• Use of scanning technology• Issue of certificatemanual• Online application throughthe MNS• Issue of certificateonline
  25. 25. MODES OF PAYMENT Bank transfer Debit from Deposit Account Cheque payment Cash Credit card payment at Cash Counter (POS) E-PAYMENT/ Payment through mobile (June2013)
  26. 26. NUMBER OF COMPANIES REGISTERED ASAT 31st March 2013Domestic 53213GBC1 11455GBC2 13952Partnership 18834Businesses 172130total 269584Domestic20%GBC14%GBC25%Partnership7%Businesses64%DomesticGBC1GBC2PartnershipBusinesses
  27. 27. PROJECTSRECENT SCANNING TECHNOLOGY INFORMATION CENTRE FIBRE OPTICFUTURE XBRL MOBILE PAYMENT DISASTER RECOVERY ENHANCEMENT PLAN
  28. 28. COMPANIES DIVISION……LEADING THE WAYhttp://companies.gov.mu

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