E3 microsoft office
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  • Insructor: ask students if they
  • Instructor: Mention that the next module in this course will cover OpenOffice.org
  • Does anyone remember typewriters? You put the paper in, type, and then have a page of your words right? A word processing program has the same function, only your “paper” is on the computer. Plus, you have many ore options than on a typewriter. You can change the way the letters look, you can erase words and start over, you can save files electronically. Instructor: Ask the class to name more examples of something you might use a word processor for.
  • Insructor: Let students know there are multiple ways to open word.
  • Instructor - walk through each piece of the illustration for students Title Bar - shows the document title and program Menu Bar - Shows all of your menu options for a program Toolbars - Contain shortcuts to commands used for formatting and adding elements to a document Buttons - are specific shortcuts to format or add elements Instructor: Ask students to practice typing something in the white space.
  • Instructor: Encourage students to change the font of what they just typed.
  • A spreadsheet is a grid that organizes data into columns and rows. Spreadsheets make it easy to display information, and people can insert formulas to work with the data. For example, you can make a column that includes all your monthly expenses, like water, mortgage, etc, and then enter a formula to add all the expenses. This will give you your total monthly expenses. Instructor: Walk through opening excel - explain that the process is the same as opening Word.
  • There are three basic components to the top portion, or Ribbon: 1 Tabs: There are seven of them across the top. Each represents core tasks that you do in Excel. 2 Groups: Each tab has groups that show related items together. 3 Commands: A command is a button, a box to enter information, or a menu. If you do not know what a command does, then you can point to it and pause. A screen tip in simple short sentences with the name of the command will appear. Command Tips: A dim or light command is unable to be used (inactive command). Name Box - shows which cell is highlighted Active Cell - is the cell you can enter data into now Row, Column Fill handle - used to automatically finn in content, like days of the week Formula bar - helps you select and find formulas
  • Instructor: Work with students to make sure they are lining up the columns correctly. Then explain that there are many different types of formulas students can use. Explain that saving works the same as in word, save as versus save, etc
  • Presentation software is used to aid us when we make a presentation. The slides you are looking at right now are powerpoint slides! Instructor: Review the process of opening a program - it is the same as opening word and excel.
  • Instructor: Ask students to point out similar features here that are found in Word and Excel, like the tabs, buttons, title bar.
  • Help students walk through these steps. On inserting a new slide, encourage students to select the standard title + bullets format, but mention that other templates can be used for other uses.
  • Instructor: Have students pair up and show each other their slide presentations.
  • There is an electives course that teaches Google Docs.

E3 microsoft office E3 microsoft office Presentation Transcript

  • Microsoft Office
    • A Module of the CYC Course – Overview of Common Office Suites
  • What we’ll learn today:
    • What’s an Office Suite?
    • What are popular Office Suites?
    • Word basics
    • Excel basics
    • PowerPoint basics
  • What’s an Office Suite?
    • An Office Suite is a group of software programs, often used to support business uses.
    • An Office Suite usually includes:
      • A word processing program
      • A spreadsheet program
      • A presentation program
  • What are popular Office Suites?
    • Microsoft Office is the suite most widely used in business today.
    • Other Office Suites include:
      • OpenOffice.org
      • Google docs
      • iWork (Apple version)
  • Microsoft Word
    • Microsoft Word is a word processing program.
    • What might you use a word processor for?
      • A resume
      • A letter
      • A recipe
  • Open Word now.
    • Double Click on the Desktop Icon Find “Microsoft Word” on the Start Menu Double Click on a Word file
  • Document: Write Here Title Bar Menu Bar Toolbars Buttons Find the cursor (the flashing vertical line). Your text will appear here when you type.
  • Change the font
    • You can change the font type and size by using the Format menu and clicking on Font …
    • … or you can use the shortcuts in the Format toolbar
  • Save versus Save As
    • Use Save As
      • When you are saving your file for the first time
      • When your are saving your file to a new place
      • When you are saving your file under a new name
    • Use Save
      • When you have made a change to your document
  • Excel Basics
    • Excel is a spreadsheet program.
    • What might you use a spreadsheet for?
      • A budget
      • Profit information
    • Open Excel now
  • Create a table
    • In Column A, type these labels (one in each cell): Rent, Car Payment, Electricity, Gas, Water
    • In Column B (starting on the same row), type these numbers (one in each cell): 500, 300, 150, 50, 75
    • In the cell under the last number, type =SUM(B1:B5)
    • This is a formula that adds each number in the cells B1, B2, B3, B4 and B5.
    • Save your spreadsheet.
  • PowerPoint Basics
    • PowerPoint is a slide presentation program.
    • What might you use a slide presentation for?
      • A sales presentation
      • A picture slide show
    • Open PowerPoint now
    • What’s an Office Suite?
    • What are popular Office Suites?
    • Word basics
    • Excel basics
    • PowerPoint basics
  • Create a presentation
    • Double click on the Title section.
    • Add the title, “About me.”
    • In the subtitle box, add the subtitle, “Your Name.”
    • Click the new slide button to add a new slide. Title the slide, “My favorite things to do online” and add your favorites as bulleted items.
    • Add 1 more slide of your favorite websites.
  • Play your presentation
    • Go to the slideshow tab, and click play.
    • Press the forward arrows to advance your slides.
    • When you’re done, practice saving your presentation.
  • Learn More
    • Free online tutorials for Microsoft Office - http://www.gcflearnfree.org/computer/
    • Search for instructions on how to do specific tasks with Microsoft Office - http://wikihow.com/
  • Sources
    • This curriculum was partially adapted from a workshop created by N. Riesgraf for the Hibbing Public Library (MN). Funding provided by IRRRA Do I.T. Community Technology Awareness Program. Revised for Jacksonville Public Library Dec 2005 by Kate Holmes.
    • This curriculum was partially adapted from a slide presentation entitled “The Computer” created by the Indian Prairie Public Library.
    • Additional content created by Connect Your Community, a project of OneCommunity , funded by the federal Broadband Technology Opportunities Program .
  • Creative Commons License
    • This work is licensed under the Creative Commons Attribution 3.0 Unported License. To view a copy of this license, visit http://creativecommons.org/licenses/by/3.0