Considering an Internship Program

CONSIDERING AN INTERNSHIPPROGRAMPresented by: Yolanda Macklin Crewe and Darrell Mallory Easter

WHY HIRE AN INTERN? Interns are enthusiastic young people who provide fresh perspectives, and new ideas and viewpoints Proven, cost-effective way to recruit and evaluate potential employees  Greater retention of newly hired employees Interns allow flexibility in staffing needs  Freedom for professional staff to pursue more creative projects  Flexible, cost-effective work force not requiring a long-term employer commitment  Year round source of highly motivated pre-professionals  Quality candidates for temporary or seasonal positions and projects Visibility of your organization is increased on campus  Interns are Effective PR Ambassadors Employer/University ties are strengthened—Give Back to the Community 10 Benefits of Starting an Intern Program Career Services

PREPARING FOR AN INTERN…RECRUITMENT PROCESS1. Assess Your Project or Work Needs2. Create an Internship Position Description3. Establish a Timeline for Recruiting an Intern4. Market your Internship Position5. Interview and Select Your Intern6. Start a Successful Intern Program Career Services

PREPARING FOR AN INTERN1. ASSESS YOUR PROJECT OR WORKNEEDS Set Goals  What do you want to accomplish; Write a Plan  What experience do you want the intern to have  Invite participation from all key people impacted by the intern Determine the following:  What area will the intern work (i.e. Acct., HR, Eng., etc.)  Who will supervise intern and manage intern projects  Will they be paid; How will they be paid  How will students apply; Who will process applications/résumés; Who will interview the students  Where will the intern sit Develop some quality projects the intern can complete  The intern should develop some skills and experiences they can include on their résumé  Create Measurable Learning Objectives for the intern  Internship: a rewarding experience for the employer and intern  Sample Projects Handout Career Services

PREPARING FOR AN INTERN2. POSITION DESCRIPTION Position descriptions should include the following:  Application Deadline  How to Apply (email résumé and cover letter to; website)  Your Requirements (Minimum GPA, Major(s), Skills, Classification, etc.)  Internship Start Date (length of internship)  Project Descriptions and Company Information  Share what’s in it for the intern/new hire  What is the benefit of working with your organization  Compensation: Paid, Stipend or Academic Credit  Make it Interesting  You are trying to get a college student’s interest in your organization!!!  Sample Position Descriptions Career Services

PREPARING FOR AN INTERN2. SAMPLE POSITION DESCRIPTION ABC Services Any town, VA ▪ abcservices.com Information Technology InternshipOverviewABC Services is a consulting company that serves and builds relationships with fortune 500 companies…Internship ResponsibilitiesDevelop process flow diagramsDocumentation and testing of new software applicationsRequirements or QualificationsClass year: Rising sophomores and juniorsMajor: Information Technology or related majorsMust be enrolled in school during entire internshipMinimum cumulative GPA of 3.0 or betterSharp analytical skillsExcellent oral and written communication skillsSalary$15.00 per hour, no benefits.Application DeadlineJuly 31, 2012How to ApplyInterested applicants must submit a résumé and a cover letter to the following email address:bfisher@abcservices.com Career Services

PREPARING FOR AN INTERN3. ESTABLISH A TIMELINE FOR RECRUITING ANINTERN Sample Timeline  August 1st—E-mail position description to Career Services  August 15th—Touch base with VSU Career Services to determine status of applications (marketing)  August 22nd—Student Application Deadline  August 23rd-24th—Review student résumés and select candidates for interviews  August 27th—E-mail Career Services list of candidates selected for interviews; contact students for interview  August 28th-29th—Students sign up for interview timeslots  September 5th—Conduct interviews  September 7th—Make internship/employment offer Career Services

PREPARING FOR AN INTERN4. MARKET YOUR INTERNSHIP POSITION Mail flyers to Career Services for posting on campus  Include Application Deadline, How to apply, Organization logo and web address Make a Presentation on Campus  Information Session  Information Table  Student Organizations  Student Newspaper Advertisement Utilize Student Ambassadors Other Ways to Recruit on Campus  Career Expos  Mock Interviews Career Services

PREPARING FOR AN INTERN5. INTERVIEW AND SELECT AN INTERN Utilize VSU Career Services for On-Campus Interviews  Convenient for student  Career Services will coordinate interview process— Free! Determine who will review résumés, select & interview candidates, make internship offer Establish a timeline for interviewing and selecting your intern  August 23rd-24th—Review student résumés and select candidates for interviews  August 27th—E-mail Career Services list of candidates selected for interviews; contact students for interview  August 28th-29th—Students sign up for interview timeslots  September 5th—Conduct interviews  September ??—Conduct 2nd Round of Interviews  September ??—Make internship/employment offer Career Services

PREPARING FOR AN INTERN6. START A SUCCESSFUL INTERN PROGRAM Tips on making an internship successful  Orient the intern to the organization and department (part of team)  Work Hours, dress, culture (organization & department), etc.  Establish goals & objectives and discuss with the intern within the first week  Learning Contract…Expectations!!!  If student is receiving academic credit…make sure all requirements are being met  Give periodic feedback and evaluations  Mid-term evaluation  Final evaluation  Intern should have a mentor (formal or informal) in addition to a supervisor Career Services

10 CONCERNS OF INTERNS1. Give us real work2. Do what you say…and say what you do!3. We like feedback4. We want to be included too5. Please explain your project/assignment6. I want a mentor7. A minute of your time please8. Be Prepared…when I arrive9. Um…I need a chair10. Show me the money (as best you can)Resource: Starting an Internship Program, Michael True, Messiah College Career Services

I WANT TO HOST A VSU INTERN!VSU INTERNSHIP PROGRAM…SUMMER, FALL & SPRING1. E-mail your position description to Careerservices@vsu.edu or deaster@vsu.edu  Career Services will post your position within 48 hours on our website2. Market Your Internship  Mail Flyers for Posting around campus3. Conduct On-Campus Interviews  Contact Internship Coordinator, Darrell Easter, to coordinate your on campus interview4. E-mail Internship Documents  Notify Career Services of Interns Selected  E-mail Learning Contract or Internship Goals/Objectives  Supervisor Contact Information  E-mail Internship Evaluation Career Services

VSU INTERNSHIP PROGRAM“LEARNING IN ACTION” Current Participating Employers  Petersburg Chamber of Commerce  Petersburg National Battlefield  The Cameron Foundation  Congressman J.R. Forbes Congressional District Office  Senator Jim Webb, Richmond  District 19 Community Services Board  CDF at Home of VA Baptist Children’s Home Career Services

VSU INTERNSHIP PROGRAM“LEARNING IN ACTION” VSU Career Services supports students from all academic departments  School of Agriculture  Agriculture, Family & Consumer Sciences, Hospitality Mgmt.  School of Business  Accounting & Finance, MIS, Management, and Marketing  School of Engineering, Science & Technology  Biology, Chemistry & Physics, Nursing, and Psychology  Mfg. & Computer Engineering; Electronics Eng., Mechanical Eng., Industrial & Logistics Technology; Mathematics and Computer Science  School of Liberal Arts and Education  Teaching & Learning; HPERD; History & Philosophy; Sociology, Social Work & Criminal Justice; Political Science & Public Administration; Music, Art & Design; Military Science; Languages & Literature Career Services

VSU CAREER SERVICESSAVE THE DATE Business Week Career Expo,  Wednesday, September 26, 2012, 12-5 p.m. Government & Non-Profit Expo,  Thursday, October 25, 2012, 11 a.m.–3 p.m. STE(A)M Expo (Science, Technology, Engineering, Agriculture and Math)  Tuesday, October 30, 2012, 1-5 p.m. Mass Communications, Sales & Sport Mgmt. Expo,  Wednesday, November 14, 2012, 8:30 a.m.-1:30 p.m. Education & Counseling Expo,  Tuesday, February 19, 2013, 4-7 p.m. Hospitality Leadership & Career Expo,  March 2013, Time TBA Career Services

VSU INTERNSHIP PROGRAM“LEARNING IN ACTION” Internship Program Coordinator  Darrell Mallory Easter  deaster@vsu.edu or careerservices@vsu.edu  804-524-5407 or 804-524-5211 Thank You! Career Services

CONSIDERING AN INTERNSHIPPROGRAMPresented by: Yolanda Macklin Crewe and Darrell Mallory Easter

DO YOU HAVE TO PAY INTERNS? According to the U.S. Department of Labor, FLSA, Internships in the “for-profit” private sector will most often be viewed as employment, unless the test described relating to trainees is met. Interns in the “for-profit” private sector who qualify as employees rather than trainees typically must be paid at least the minimum wage and overtime compensation for hours worked over forty in a workweek. There are some circumstances under which individuals who participate in “for-profit” private sector internships or training programs may do so without compensation. Career Services

DO YOU HAVE TO PAY INTERNS?TRAINEE STATUSYou don’t have to pay interns who qualify as trainees.The U.S. Department of Labor has outlined six criteria fordetermining trainee status:3.The Interns must receive training from your company…similar totraining which would be given in an educational environment4.The Internship experience is for the benefit of the intern; not thecompany5.The Interns cannot displace regular employees6.The employer that provides the training derives no immediateadvantage from the activities of the intern; and on occasion itoperations may actually be impeded7.Interns are not guaranteed a job at the end of the internship(though you may decide to hire them at the conclusion of theexperience)8.Interns are not entitled to wages during the internship  http://www.dol.gov/whd/regs/compliance/whdfs71.pdf Career Services

DO YOU HAVE TO PAY INTERNS?NON-PROFIT ORGANIZATIONS Unpaid internships in the public sector and for non-profit charitable organizations, where the intern volunteers without expectation of compensation, are generally permissible. The FLSA makes a special exception under certain circumstances for individuals who volunteer to perform services for a state or local government agency and for individuals who volunteer for humanitarian purposes for private non-profit food banks. WHD also recognizes an exception for individuals who volunteer their time, freely and without anticipation of compensation for religious, charitable, civic, or humanitarian purposes to non-profit organizations. WHD is reviewing the need for additional guidance on internships in the public and non-profit sectors. Career Services

Considering an Internship Program

by Southside Community Partners on Jul 17, 2012

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