CiS Purchase Requests Management

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CONIM Integration SoftwareConim Integration Software (CIS) is a product developed by Conim LLC, partner of SAP and Microsoft. The solution creates integrated business environment simplifying access to the required information andprocesses.CIS helps to increase efficiency of operations which business user normally does in SAP by giving easy and secure way to work from email or mobile agent. All right reserved. © Copyright Conim LLC, 2011

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CiS Purchase Requests Management

  1. 1. CIS: CONIM Integration Software All right reserved. © Copyright Conim LLC, 2011
  2. 2. CIS: CONIM Integration SoftwareConim Integration Software (CIS) is a productdeveloped by Conim LLC, partner of SAP and Microsoft.The solution creates integrated business environmentsimplifying access to the required information andprocesses.CIS helps to increase efficiency of operations whichbusiness user normally does in SAP by giving easy andsecure way to work from email or mobile agent. All right reserved. © Copyright Conim LLC, 2011
  3. 3. CONIM Integration Software 1. Budgets Management 2. Purchase Requests Management 3. Business Trip Management 4. Vacation and Absence Management 5. Plant Maintenance Management* 6. SAP Project System Integration with MS Project* 7. Treasury Management**- process realize is coming All right reserved. © Copyright Conim LLC, 2011
  4. 4. CIS: CONIM Integration Software Purchase Requests Management All right reserved. © Copyright Conim LLC, 2011
  5. 5. CIS: Purchase Request Management Purchase request approval, Step 1 Item purchase request Purchase request approval, Step 2 Purchase request approval, Step N Purchase request approval result All right reserved. © Copyright Conim LLC, 2011
  6. 6. Case IRequestor – Paul DukeHead of Department – John SmithDirector – Mac Dowell1. Requestor creates an item purchase request2. The request passes the workflow: Head of Department and Director All right reserved. © Copyright Conim LLC, 2011
  7. 7. Item Purchase RequestPurchase manager creates an item purchase request in SAP andinitiates workflow (The first approver is Head of Department). All right reserved. © Copyright Conim LLC, 2011
  8. 8. Outlook-Request by Email Head of Department receives the request in Outlook mailbox for approval. Approval workflow status and request details are displayed. All right reserved. © Copyright Conim LLC, 2011
  9. 9. Outlook-Request by Email Head of Department has to approve or reject the request. Actual budget diagram helps to make decision – APPROVED. All right reserved. © Copyright Conim LLC, 2011
  10. 10. Approval #1The request is stored in Outlook mailbox of Head ofDepartment with status APPROVED. All right reserved. © Copyright Conim LLC, 2011
  11. 11. Notification #1 Requestor receives email notification about the first approval in the workflow – Head of Department. All right reserved. © Copyright Conim LLC, 2011
  12. 12. SAP: First ApprovalThe status of the purchase request in SAP changes to APPROVED. Therequest is forwarded to the next approver in the workflow – Director. All right reserved. © Copyright Conim LLC, 2011
  13. 13. Outlook: Request by Email Director receives the request in Outlook mailbox for approval. Approval workflow status and request details are displayed. All right reserved. © Copyright Conim LLC, 2011
  14. 14. Decision #2 Director has a choice to approve or reject the request. Based on provided budget information he decides to APPROVE. All right reserved. © Copyright Conim LLC, 2011
  15. 15. Approval #2 The request status is changed to APPOVED and stored in Director’s Outlook mailbox. All right reserved. © Copyright Conim LLC, 2011
  16. 16. Notification #2 Requestor receives email notification about the first approval in the workflow – Director. All right reserved. © Copyright Conim LLC, 2011
  17. 17. SAP: Fully ApprovedThe status of the purchase request in SAP changes to FULLY APPROVED.The workflow is finished. All right reserved. © Copyright Conim LLC, 2011
  18. 18. Case IIRequestor – Bill DukeHead of Department – John Smith1. Requestor creates an item purchase request2. The request is rejected by Head of Department with recommendation to revise the amount All right reserved. © Copyright Conim LLC, 2011
  19. 19. Purchase Request Rejection Requestor creates another request and sends it through the workflow. The first approver [Head of Department] rejects it providing the reason: recommendation to revise the size. All right reserved. © Copyright Conim LLC, 2011
  20. 20. Rejection Notification Requestor receives notification about rejection. The reason is provided and stored in SAP. All right reserved. © Copyright Conim LLC, 2011
  21. 21. iPad ApplicationiPad application is available. All right reserved. © Copyright Conim LLC, 2011
  22. 22. iPad ApplicationiPad application provide easy and convenient way to trackpurchase requests and perform evaluation. All right reserved. © Copyright Conim LLC, 2011
  23. 23. iPad ApplicationPurchase request view provides details about the request,budgets and control to approve or reject. All right reserved. © Copyright Conim LLC, 2011
  24. 24. iPad ApplicationAny decision can be provided with comments. All right reserved. © Copyright Conim LLC, 2011
  25. 25. iPad ApplicationThe workflow progress is available with contacts and comments. All right reserved. © Copyright Conim LLC, 2011
  26. 26. iPad ApplicationiPad application keeps purchase requests history. Sort andfilter features help to search and track requests. All right reserved. © Copyright Conim LLC, 2011
  27. 27. iPad ApplicationExample: Approved request in the archive. All right reserved. © Copyright Conim LLC, 2011
  28. 28. iPad ApplicationExample: Rejected request in the archive. All right reserved. © Copyright Conim LLC, 2011
  29. 29. iPad ApplicationFilters and multi-language support. All right reserved. © Copyright Conim LLC, 2011
  30. 30. Android ApplicationAndroid application provide easy and convenient way to trackpurchase requests and perform evaluation. All right reserved. © Copyright Conim LLC, 2011
  31. 31. Android ApplicationAny decision can be provided with comments. The workflow progress isavailable with contacts and comments. All right reserved. © Copyright Conim LLC, 2011
  32. 32. Android ApplicationExample: Approved and Rejected requests in the archive. All right reserved. © Copyright Conim LLC, 2011
  33. 33. Android ApplicationFilters and multi-language support. All right reserved. © Copyright Conim LLC, 2011
  34. 34. Thank you! Questions? © SAP 2009 / Page 34 All right reserved. © Copyright Conim LLC, 2011

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