The New Companies Office Services


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The New Zealand Companies Office presentation for the Business Update 2010 Seminar Series - New Services for a New Decade.

An introduction to new online tools, widgets, igovt logons, and key functionalities such as the personalised dashboards for the new Companies Office website.

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  • Igovt
  • igovt logon service is the first tranche being implemented by MED; government agencies are working together to plan for use of igovt identity verification service and the ability to have users assert other pieces of data to government
  • Had to use existing screenshot for this one
  • Also get email confirmation
  • The New Companies Office Services

    1. 2. The New Companies Office Services Integrity, Ownership, Innovation
    2. 3. The New Companies Office Services Innovation, Ownership, Integrity <ul><li>What’s New and what’s not </li></ul><ul><li>User Registration and igovt </li></ul><ul><li>Personalised Workspace </li></ul><ul><li>Searching </li></ul><ul><li>Company Authority </li></ul><ul><li>Company Incorporation Enhancements </li></ul><ul><li>Company Maintenance & Filing your Annual Return </li></ul>
    3. 4. What’s New? <ul><li>Look and feel </li></ul><ul><li>User registration with igovt </li></ul><ul><li>Enhanced searching </li></ul><ul><li>New security concept - company authority </li></ul><ul><li>One logon for personal and organisation use </li></ul><ul><li>Companies Office Dashboard </li></ul><ul><li>New online registration service for overseas companies </li></ul>What’s Not? <ul><li>Basic company registration </li></ul><ul><li>Filing your Annual Return </li></ul><ul><li>Search on companies, directors, shareholders and banned persons </li></ul><ul><li>Generate Certificate of Incorporation, Company Extract </li></ul>
    4. 7. User Registration – Overview <ul><li>Igovt username and password replaces old user ID’s </li></ul><ul><li>Mandatory user registration for transactional services </li></ul><ul><li>One user can maintain multiple entities </li></ul><ul><li>No branches </li></ul>
    5. 8. About online identity assurance igovt logon service Agency has assurance of user’s identity online igovt identity verification service Proves the identity of the person wishing to use agency services UNIQUENESS Proves that this is the same person as the last interaction CONSISTENCY
    6. 9. Since the nineties the Companies Office has been leading the development of online transactions igovt offers a new generation of functionality to existing online transactions and a platform for future services Knowing who you are dealing with and that it is the same person returning online is the key to moving from the Industrial to Information Age
    7. 10. From the Industrial to the Information Age For the last 200 years people have had to shuffle paper documents between government agencies. This gives a poor result, is slow , and is expensive for both people and government.
    8. 11. … and in the foreseeable future igovt enables people to unlock online and in real time their information held by government – their unique identity, whether they are a company director, what their IR number is ……This gives an excellent result, is fast , and is cheap for businesses, people and the government.
    9. 12. igovt logon service
    10. 13. igovt logon service <ul><li>For business and people, ease of use, convenience, privacy centric single logon across government </li></ul><ul><li>For agencies, affordable access to high-quality authentication methods </li></ul>Eliminate need for “necklace of tokens”
    11. 14. Agencies currently using igovt logon services
    12. 15. Agencies currently integrating with igovt logon services … and more are planning integrations…
    13. 16. igovt identity verification service
    14. 17. igovt identity verification service <ul><li>Way to prove your identity in an online environment; like a passport; usable across multiple government services </li></ul><ul><li>Launched in November 2009 with a Births Deaths & Marriages service </li></ul><ul><li>Confirms the unique identity of the individual behind the logon </li></ul><ul><li>Uses name, date of birth, place of birth, and sex </li></ul><ul><li>Users enrol for an igovt ID with Department of Internal Affairs </li></ul><ul><li>Agencies can replace document based identity processes with igovt identity verification services </li></ul><ul><li>Privacy-centric design model </li></ul>
    15. 20. igovt logon service look and feel with Companies Office
    16. 21. User Registration Individual igovt Personal Companies Account Name/Address/Email Organisation 1 Address/Email/Phone Organisation 2 Address/Email/Phone Organisation 3 Address/Email/Phone Coming soon Coming soon
    17. 22. User Registration – Account type
    18. 23. Setting up an organisation – Step 1
    19. 24. Setting up an organisation – Step 2
    20. 25. Setting up an organisation – Step 3
    21. 26. Customised dashboard Coming soon Coming soon Coming soon
    22. 27. Dashboard – Unfinished Business
    23. 28. Dashboard – Company Watch
    24. 29. Searching – Overview <ul><li>New Quick search on homepage </li></ul><ul><li>Google-type search with powerful advanced criteria </li></ul><ul><li>Combined search for individuals, e.g. directors and shareholders </li></ul><ul><li>Enriched search results page for companies and individuals </li></ul><ul><li>Exportable (print/email/save) search results and company details </li></ul><ul><li>Search results restricted to 500 </li></ul>
    25. 30. Searching – Quick Search on homepage
    26. 31. Advanced search - Entities
    27. 32. Advanced search - Individuals
    28. 33. Search Results
    29. 34. Company Details
    30. 35. Company Authority – Overview <ul><li>New authority management to be able to maintain companies on the register - Company Authority </li></ul><ul><li>Company Authority will be linked to a users account </li></ul><ul><li>Company Authority can be granted to an individual account OR against an Organisation </li></ul><ul><li>Company Authority will be granted to: </li></ul><ul><ul><li>Authorised Persons such as Accountants, Lawyers, etc. </li></ul></ul><ul><ul><li>Directors </li></ul></ul><ul><li>Once Company Authority is established there is no need for a company key anymore </li></ul><ul><li>Customised services in regards to the entities you manage </li></ul>
    31. 36. Getting Company Authority
    32. 37. Registrar Approval Service - Individuals
    33. 38. Registrar Approval Service - Organisations
    34. 39. Company Authority tab
    35. 40. Company Authority tab
    36. 41. Company Incorporation – Enhancements <ul><li>Basic process stays the same </li></ul><ul><li>Only available for logged on users </li></ul><ul><li>Check availability for name reservations </li></ul><ul><li>20 working days to complete your company incorporation </li></ul><ul><li>You can withdraw and resubmit started company applications from the 18 th working day on. </li></ul><ul><li>Company Checklist </li></ul><ul><li>Improved Shareholder screen </li></ul><ul><li>Electronic Company Incorporations available for: </li></ul><ul><ul><li>NZ Limited </li></ul></ul><ul><ul><li>NZ Unlimited </li></ul></ul><ul><ul><li>NZ Co-op </li></ul></ul><ul><ul><li>OS ASIC </li></ul></ul><ul><ul><li>OS (non ASIC) </li></ul></ul>
    37. 42. Name Reservation
    38. 43. Company Incorporation
    39. 44. Company Incorporation – Company checklist
    40. 46. Company Incorporation – Shareholders
    41. 47. Company Incorporation – Allocation of shares
    42. 48. Company Maintenance <ul><li>Company Maintenance can be triggered from either: </li></ul><ul><ul><li>Company Details page </li></ul></ul><ul><ul><li>Unfinished business </li></ul></ul><ul><ul><li>Annual Return </li></ul></ul><ul><ul><li>Mega menu will lead user to the company details page </li></ul></ul><ul><li>Only available for logged on users with company authority </li></ul><ul><li>Review screen for each change before being submitted to the register </li></ul><ul><li>All documents uploaded to register converted to PDF </li></ul>
    43. 49. Company Maintenance - Addresses
    44. 50. Company Maintenance - Addresses
    45. 51. Company Maintenance - Directors
    46. 52. Company Maintenance - Shareholdings
    47. 53. Company Maintenance – review changes
    48. 54. Filing your Annual Return
    49. 55. Filing your Annual Return
    50. 56. Filing your Annual Return
    51. 57. Address Validation
    52. 59. <ul><li> </li></ul><ul><li>0508 COMPANIES (266 726) </li></ul><ul><li>[email_address] </li></ul>Receive up to date and late breaking news from the Ministry of Economic Development; subscribe to the Business Update at Follow us online on facebook and twitter or read our latest updates on the Companies Office Blog at