Using TMS in a Highly Diversified Collection

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The Game of Chance: Using TMS in the highly diversified collection of the Belgian National Lottery
Presented by Anne-Marie Buffels, Nationale Loterij, Manager, Cultural Heritage
Jeroen Buntinx, Nationale Loterij, Cultural Heritage Specialist

Belgium’s National Lottery Cultural Heritage Department offers an inside look at their unique relationship with TMS, and their handling of everything from tens of thousands of lottery tickets and related media, to the development of a specific thesaurus and multilingual solutions. Discover how this rich and diverse collection concerning the game of chance reveals the complexity of registration in TMS.

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Using TMS in a Highly Diversified Collection

  1. 1. Using TMS in a highly diversified collectionThe game of chance collection of the BelgianNational LotteryAnne-Marie BuffelsJeroen Buntinx
  2. 2. Table of contents1. The National Lottery - a brief history2. The creation of the Cultural Heritage Department3. The need for an adequate registration system
  3. 3. 1. The National Lottery – a brief history Hubert Dupond, first poster Colonial Lottery, 1934 (National Lottery Collection)
  4. 4. 1. The National Lottery – a brief history First draw Colonial Lottery, 18/10/1934 (National Lottery Collection)
  5. 5. 1. The National Lottery – a brief history First lottery machine Colonial Lottery, 1934 (National Lottery Collection)
  6. 6. 1. The National Lottery – a brief history 1934: the Colonial Lottery is established 1940-1944: World War II  temporary change of name 1960: Independence of Congo  National Lottery 1978: ‘Lotto’ is launched 2002: National Lottery becomes a company under public law 2004: launch and participation ‘Euro Millions’
  7. 7. 1. The National Lottery – a brief history Julian Key (1930-1999), first poster Lotto, 1978 (National Lottery Collection)
  8. 8. 2. The creation of the Cultural Heritage Department Henri Kerels, poster Colonial Lottery, J. Binet, poster Colonial Lottery, 1934 1934 (National Lottery Collection) (National Lottery Collection)
  9. 9. 2. The creation of the Cultural Heritage Department 1938 1945 1947 1969Lottery tickets Colonial and National Lottery (National Lottery Collection)
  10. 10. 2. The creation of the Cultural Heritage Department Poster Lotteria Nazionale di Palermo, 1892 (National Lottery Collection)
  11. 11. 2. The creation of the Cultural Heritage Department Lottery wheel, early 20th c. (National Lottery Collection)
  12. 12. 2. The creation of the Cultural Heritage Department Greek amphora with a representation of Achilles and Ajax playing a board game, 525-520 BC, ceramic (National Lottery Collection)
  13. 13. 2. The creation of the Cultural Heritage Department David Teniers the Younger (1610-1690), Card players in an inn, ca.1645, oil on canvas (National Lottery Collection)
  14. 14. 2. The creation of the Cultural Heritage Department Jeroen Sarah Anne-Marie Nadine Veerle Staff Cultural Heritage Department
  15. 15. 3. The need for an adequate registration system O. Geerling, Ostende poster, 1903 (National Lottery Collection)
  16. 16. 3. The need for an adequate registration system Fortuna posed on a wheel of fortune, 1930, ivory (National Lottery Collection)
  17. 17. 3. The need for an adequate registration system Lottery almanac, 1776 (National Lottery Collection)
  18. 18. 3. The need for an adequate registration system Stefan Rinck, The die is cast, 2010, bronze (National Lottery Collection)
  19. 19. 3. The need for an adequate registration system Fortune telling machine The Reliable, 1894 (National Lottery Collection)
  20. 20. 3. The need for an adequate registration system Venetian gaming table, late 18th c. (National Lottery Collection)
  21. 21. 3. The need for an adequate registration system Willem Werniers, Backgammon players, ca. 1720, wool and silk (National Lottery Collection)
  22. 22. 3. The need for an adequate registration system Announcement of the sale of a castle by lottery, 1822, engraving (National Lottery Collection)
  23. 23. 3. The need for an adequate registration systemRecords in TMSTotal 23,000Advertisements (Posters, …) 10,000Lottery and scratch off tickets 10,000Old editions 500Prints 422Games of chance 400Photographs 250Paintings and drawings 250Lottery machines 48Sculptures 46
  24. 24. Table of contents1. 2006: the year of the conversion2. Access to and registration of lottery and scratch off tickets 2.1. Project: registering lottery tickets of the National Lottery 2.2. Project: registering lottery tickets of foreign lotteries and registering scratch off tickets of the National Lottery and foreign lotteries 2.2.1. The conversion of the Access database Biljet.mdb 2.2.2. The fully automated bulk entry of the scratch off tickets of the National Lottery and foreign lotteries: possibilities3. The games of chance thesaurus and centralised search terms developed in-house: tools for easy access to content4. Multilingual input: looking toward the future5. TMS and Crystal Reports: management tools for a small agency6. Follow-on products: the slide show and the collection website
  25. 25. 1. 2006: the year of the conversionJuly 2006 Collections Information Technology (CIT), The Hague, The Netherlands Conversion of 19,000 records from:  5 Excel files  9 Word files
  26. 26. 1. 2006: the year of the conversionContent of the files. Descriptions of:  Posters  Lottery tickets  Old documents  Prints and old editions
  27. 27. 1. 2006: the year of the conversion A ‘simple’ Excel file
  28. 28. 1. 2006: the year of the conversion A ‘complex’ Word file
  29. 29. 2. Access to and registration of lottery and scratch off tickets P. De Vaucleroy, Ticket Colonial Lottery, 1946 (National Lottery Collection)
  30. 30. 2. Access to and registration of lottery and scratch off tickets Ticket data in title field_1
  31. 31. 2. Access to and registration of lottery and scratch off tickets Ticket data in title field_2 Script
  32. 32. 2. Access to and registration of lottery and scratch off tickets Lottery tickets: analysis Variable data Semi-variabel data Specifications semi-variable data Fixed data Ticket number Survey Dimensions Object name Constituents- Designer Publisher Printer Director Chairman Board of Management Date enter Ticket price Division Drawing number Image Drawing type Geographical data Language Classification Product Currency
  33. 33. 2. Access to and registration of lottery and scratch off tickets Input lottery tickets and scratch cards screen New Fields
  34. 34. 2. Access to and registration of lottery and scratch off ticketsData input tickets. Three possibilities: Manual input Manual and automated input Automated input
  35. 35. 2. Access to and registration of lottery and scratch off tickets Conversion of data from the title field by means of scripts
  36. 36. 2. Access to and registration of lottery and scratch off tickets Drawing register 1934 – 1988
  37. 37. 2. Access to and registration of lottery and scratch off tickets Drawing register 1934 – 1988, interior pages
  38. 38. 2. Access to and registration of lottery and scratch off tickets Excel copy of drawing register 1934-1988
  39. 39. 2. Access to and registration of lottery and scratch off tickets Historical DatesRegister Excel TMS
  40. 40. 2. Access to and registration of lottery and scratch off tickets Access database with foreign lottery and scratch off ticketsName of Access table Number of unique keysCountry 42State 47Institution 83Game 1054Designer 22Registrar 4Seller 11
  41. 41. 2. Access to and registration of lottery and scratch off ticketsData model Access database with foreign lottery and scratch off tickets Bijlagen_PPT_Voordracht_InsertTickets_Relationships.pdf
  42. 42. 2. Access to and registration of lottery and scratch off tickets Example of Presto scratch off ticket, 2012 (National Lottery Collection)
  43. 43. 2. Access to and registration of lottery and scratch off tickets European Article Numbering Code (EAN Code)
  44. 44. 2. Access to and registration of lottery and scratch off ticketsPrice integrated in the code asa whole EAN Code Check number Country code Article code Belgium = 54 Requester code National Lottery = 25007
  45. 45. 3. The games of chance thesaurus and centralised search terms developed in-house: tools for easy access to contentGame of chance thesaurus
  46. 46. 3. The games of chance thesaurus and centralised searchterms developed in-house: tools for easy access to content Dry-point = technical interpretation
  47. 47. 3. The games of chance thesaurus and centralised searchterms developed in-house: tools for easy access to content Goose set = technical and substantive interpretation
  48. 48. 3. The games of chance thesaurus and centralised searchterms developed in-house: tools for easy access to contentFortuna theme Mosaic, 2nd c. AD (National Lottery Collection)
  49. 49. 3. The games of chance thesaurus and centralised searchterms developed in-house: tools for easy access to contentFortuna theme Aegidius Sadeler (ca. 1570-1629) after Christoph Schwartz (1545-1592), Occasio-Fortuna, engraving (National Lottery Collection)
  50. 50. 3. The games of chance thesaurus and centralised searchterms developed in-house: tools for easy access to contentFortuna theme Romolo Malpieri (19th c.), Fortuna-Follia, bronze (National Lottery Collection)
  51. 51. 3. The games of chance thesaurus and centralised search terms developed in-house: tools for easy access to contentExamples of substantive interpretation: Fortuna Cornucopia Dice players Quarrel during card play
  52. 52. 3. The games of chance thesaurus and centralised search terms developed in-house: tools for easy access to content Ticket PosterColonial Lottery Draw 11/04/1953 Photo
  53. 53. 4. Multilingual input: looking toward the future Table with multilingual fieldsField Translation FieldConstituents Alternate Names (rare)Title Title/Title Type-LanguageObject Name Attributes/Object NameMedium Text Entries/MediumDescription Text Entries/DescriptionSigned Text Entries/SignedNotes Text Entries/NotesPlace-name Geography XrefsExhibition History Text Entries/Exhibition HistoryPublished References Text Entries/Published References
  54. 54. 4. Multilingual input: looking toward the future Medium (Dutch)Text Entries/Medium (French)
  55. 55. 5. TMS and Crystal Reports: management tools for a small departmentCrystal Reports
  56. 56. 6. Follow-on products: the slide show and the collection website Object package for slide show entrance hall
  57. 57. Anne-Marie BuffelsCultural Heritage ManagerNational LotteryBelliardstraat 25-331040 BrusselsBelgium0032/2/238.45.38annemie.buffels@nationale-loterij.beJeroen BuntinxCultural Heritage SpecialistNational LotteryBelliardstraat 25-331040 BrusselsBelgium0032/2/238.45.32jeroen.buntinx@nationale-loterij.be

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