Sourcing In 60 Seconds


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Claritum’s sourcing capabilities are proven to deliver a consistent best practice procurement process users, whether a novice user or an experienced buyer.

To address the complexities of day-to-day print buying, our solution provides a unique combination of a structured RFx (Request-for-Quote, Request-for-Proposal), contract (fixed price) and spot pricing (capacity based).

This approach allows for pre-negotiated contract prices for standard or commonly ordered specifications to establish a ceiling or baseline price. Users have the ability to improve on the baseline price through taking advantage of market variances or ‘spot pricing’ through RFxs and instant estimating.

Buyers can quickly and easily compare supplier bids and award orders to suppliers for single or multi-sourced items component level (eg paper, print, finishing). Suppliers can receive RFx’s and respond within the application.

Each element of specification is captured to allow granular analysis of spend in real time. This approach also enables integration with supplier estimating and production systems to further optimise processes and reduce errors.

The supplier order award can be sent to the buying organisations ERP / Procurement system, into Claritum’s procurement engine or, for print service providers, seamlessly integrates with Claritum’s Sales Order Processing capability.

Key benefits:

controlled best practice sourcing process
real time, granular management insights into spend
bid award sent to ERP, Claritum’s Procurement or Sales Order Processing capabilities

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Sourcing In 60 Seconds

  1. 1. print spend management<br />procure<br />manage<br />pay<br />Sourcing<br />in 60 seconds<br />© Claritum 2009<br />
  2. 2. Spend Analysis<br />Spend assessment, powerful MI, performance dashboards, analytics<br />Supplier Management<br />Supplier onboarding, capabilities management, performance management<br />Sourcing<br />Unique RFx (RFQ, RFI, RFP) + contract rates + spot buying<br />Invoicing & Payment<br />Invoice matching, reconciliation, ‘ok-to-pay’ file export<br />E-Procurement<br />Compare bids, raise & issue purchase orders, catalogue management etc<br />Contract Compliance<br />360⁰ view of spend including spend limits, cost controls, supplier performance, etc<br />Circle Process<br />Savings & Efficiencies<br />software-as-a-service<br />spend management overview<br />© Claritum 2009<br />
  3. 3. sourcing<br />Guided Requisition Process<br /><ul><li> Speeds up specification process
  4. 4. Reduces errors
  5. 5. For novice to expert users</li></ul>© Claritum 2009<br />
  6. 6. sourcing<br />Guided Requisition Process<br /><ul><li> Quick complete to complete
  7. 7. Ensures complete specification
  8. 8. Enables granular analysis of requirements
  9. 9. Integrates with supplier estimating</li></ul>© Claritum 2009<br />
  10. 10. sourcing<br />Profiled supplier selection<br /> - select right supplier(s) for requirements<br /><ul><li> profile on capabilities, performance, location and other factors
  11. 11. use market place, approved or preferred suppliers
  12. 12. enforce procurement best practice</li></ul>© Claritum 2009<br />
  13. 13. sourcing<br />Send RFx<br /> - distribute RFx simultaneously to each supplier<br />- suppliers respond within application<br /><ul><li> track responses for service levels
  14. 14. audit trail for compliance </li></ul>© Claritum 2009<br />
  15. 15. sourcing<br />Review prices<br /> - compare prices from multiple suppliers<br /><ul><li> review components or whole job pricing
  16. 16. check spot market prices with fixed contract rates
  17. 17. assess price and performance in one view</li></ul>© Claritum 2009<br />
  18. 18. sourcing<br />Client ERP<br />Procurement<br />Sales Order Processing<br />Bid Award<br /> - award bid to winning supplier(s)<br /><ul><li> export data to ERP, Claritum procurement or Claritum Sales Order Processing</li></ul>© Claritum 2009<br />
  19. 19. granular data analysis<br />Spend Summary<br />Spend by Type<br />Granular data analysis<br /> - granular real time data<br /><ul><li> track every penny of spend
  20. 20. assess savings potential</li></ul>Savings Potential<br />Savings Made<br />© Claritum 2009<br />
  21. 21. sourcing results<br />Sourcing results<br /> - see which suppliers perform best<br /><ul><li> feedback to suppliers in real time
  22. 22. improve sourcing performance</li></ul>© Claritum 2009<br />
  23. 23. thank you.<br />Contact: James Samuels<br />Claritum Limited<br />251-253 London Road East, Bath BA1 7RL, UK<br />T: +44 (0)1225 851666<br />© Claritum 2009<br />