Academic excellence for business and the professions
Admissions Talk
29th June 2013
• You may wish to sit near the front as the
presentation contains screenshots of actual
UCAS forms which may not be clear ...
3
Richard Broom
Undergraduate Admissions Office
Admissions – A Basic
Guide
▪ Confirmation and Clearing
▪ Statistics – Annual Cycle
▪ Three applicants
▪ Decision process
▪ Qualifications and offers
...
UCAS –Universities and Colleges Admissions Service
National Application
System – Includes GTTR
and CUKAS
Web-based course
...
Apply via the web
through your school
or as an individual
Enter educational
qualifications, work
background, personal
stat...
UCAS Form
• Accurate and complete
• Update when details
change
• Read contextual help
• Passport nationality
• Invisibilit...
Qualifications page
•Include unit/subject
grades where available
•Don’t try to translate
other quals into A levels
•Don’t ...
Personal Statement
Similarity Detection - Plagiarism reports
A bit of preparation ……
Scan your
GCSEs
Non-Standard
Qualifications
Get translations
English tests
Passports/Home
Office d...
Jan Feb Mar Apr May JuneSep Nov Dec July
UCAS TIMETABLE
ON-TIME, ‘LATE’ AND
EXTRA
2015Jan Feb Mar Apr May JuneSep Nov Dec ...
2015Jan Feb Mar Apr May JuneSep Nov Dec July
25th February Extra starts
3rd July Last Extra Referral
Everything else is he...
• Potential applicant finds a course
• Registers online with UCAS Apply
• Completes entire form and pays
• Forms received ...
Qualifications and Offers
Entry Qualifications
• A/AS Levels
• International Baccalaureate
• BTEC National Diploma
• Access Courses
• International ...
UCAS Tariff, Grades and Offer Making
• Points system used to report achievement in numerical format
• Attempts to establis...
UCAS Tariff – Main Qualifications
GCE/VCE A level
A* = 140
A = 120
B = 100
C = 80
D = 60
E = 40
GCE/VCE AS Points
A = 60
B...
UCAS Tariff – Main Qualifications BTEC
Example:
BTEC Cert in IT DD = 240
BTEC Award M = 80
Total = 320
Framing offers?
BA Taxidermy
Standard offer BBB or 300 Tariff
ABB
BBB
ABC
AAD
CCCC
320 Tariff
300 Tariff
300 Tariff
300 Ta...
NARIC and International Qualifications
Entry Qualifications
Business Mathematics
Radiography Informatics
Decision Process
Three Applicants
Decisions and Replies (i)
• Unconditional- No further academic requirements (but qualifications have
to be proven)
• Condi...
Decisions and Replies (ii)
• A maximum of 2 offers may be held after the final decision has
been received
• There are thre...
UCAS Speak
•UF Unconditional Firm
•UI Unconditional Insurance
•UD Unconditional Decline
•U Unconditional No Response
•CF C...
BRUNEL
CITY
LON MET
UCL
WARWICK
Conditional ABB
Conditional AAB
Conditional CCC
Reject
Conditional BBB
Decline
Firm
Insura...
Applicant 2 Jennifer
CITY
HERTS
MIDDX
SUSSEX
QM
Conditional BTEC DDM
Conditional BTEC MMM
Unconditional for HND
Conditiona...
Applicant 3 Dave
ASTON
BATH
ESSEX
KINGS
WEST
Conditional BBB ex Gen
Studies
Reject
Conditional 280 inc B in
Maths ex Gen S...
Statistics 2013 - Activity timeline
Statistics 2013 - Activity timeline
0
1000
2000
3000
4000
5000
6000
7000
Sept Nov Jan March May July Sept
Apps
Decisions
R...
Demographic UK Applicants
Demographic Top 100 Feeder Schools
Global Picture
Applicant Progress - September
0
1000
2000
3000
4000
5000
6000
7000
Sept Oct Nov Dec Jan Feb March April May June July Aug...
Applicant progress - December
0
1000
2000
3000
4000
5000
6000
7000
Sept Oct Nov Dec Jan Feb March April May June July Augu...
Applicant progress January
0
1000
2000
3000
4000
5000
6000
7000
Sept Oct Nov Dec Jan Feb March April May June July August ...
Applicant progress – April
0
1000
2000
3000
4000
5000
6000
7000
Sept Oct Nov Dec Jan Feb March April May June July August ...
Applicant progress - June
0
1000
2000
3000
4000
5000
6000
7000
Sept Oct Nov Dec Jan Feb March April May June July August S...
Confirmation and Clearing
45
Confirmation and Clearing
• Confirmation is the point of the year when
the applicant attains or not, as the case
may be, t...
Confirmation and Clearing
Clearing is the last opportunity for applicants not
holding a place to match themselves with
uni...
Application Cycle
Polish Matura/French Bac – June/July
All India Year 12 - May
BTEC/International Bac - July
A levels –mid...
Confirmation – Exam Results Day
Receive Exam Results
Place Confirmed
Adjustment
Clearing
Change of Course
Applicant 1 Nadia
BRUNEL
CITY
LON MET
UCL
WARWICK
Conditional ABB
Conditional AAB
Conditional CCC
Reject
Conditional BBB
D...
Applicant 2 Jennifer
CITY
HERTS
MIDDX
SUSSEX
QM
Conditional BTEC DDM
Conditional BTEC MMM
Unconditional for HND
Conditiona...
Applicant 3 Dave
ASTON
BATH
ESSEX
KINGS
WEST
Conditional BBB ex Gen
Studies
Reject
Conditional 280 inc B in
Maths ex Gen S...
Clearing
• Clearing 2012 saw 40,000 applicants placed (9.6% of
total)
• City received 33,000 calls on the first day
• Clea...
Clearing
 Applicants will not be able to add a Clearing choice until the
afternoon of A level results day
 Applicants mu...
Applicant progress - August
0
1000
2000
3000
4000
5000
6000
7000
Sept Oct Nov Dec Jan Feb March April May June July August...
Applicant progress – early September (cleaned version)
0
1000
2000
3000
4000
5000
6000
7000
Sept Oct Nov Dec Jan Feb March...
Questions
0
1000
2000
3000
4000
5000
6000
7000
Sept Oct Nov Dec Jan Feb March April May June July August Sept
Applications...
Questions?
Admissions at City - City University London Undergraduate Open Day 29th June 2013
Admissions at City - City University London Undergraduate Open Day 29th June 2013
Admissions at City - City University London Undergraduate Open Day 29th June 2013
Admissions at City - City University London Undergraduate Open Day 29th June 2013
Admissions at City - City University London Undergraduate Open Day 29th June 2013
Admissions at City - City University London Undergraduate Open Day 29th June 2013
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Admissions at City - City University London Undergraduate Open Day 29th June 2013

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Presentationfrom the Admissions team at City University London about undergraduate admissions. Presentation was given as part of a programme of the City University London Undergraduate Open Day on Saturday 29th June 2013.

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Admissions at City - City University London Undergraduate Open Day 29th June 2013

  1. 1. Academic excellence for business and the professions Admissions Talk 29th June 2013
  2. 2. • You may wish to sit near the front as the presentation contains screenshots of actual UCAS forms which may not be clear if you sit at the back. • We hope you enjoy the talk.
  3. 3. 3 Richard Broom Undergraduate Admissions Office Admissions – A Basic Guide
  4. 4. ▪ Confirmation and Clearing ▪ Statistics – Annual Cycle ▪ Three applicants ▪ Decision process ▪ Qualifications and offers ▪ Applying through UCAS1 2 3 4 5 6
  5. 5. UCAS –Universities and Colleges Admissions Service National Application System – Includes GTTR and CUKAS Web-based course search and applications system Applications to all full- time courses in UK inc Year 2 and deferrals Facebook discussion groups and videos
  6. 6. Apply via the web through your school or as an individual Enter educational qualifications, work background, personal statement and reference Track your application Choose up to five universities See Decisions Make Replies
  7. 7. UCAS Form • Accurate and complete • Update when details change • Read contextual help • Passport nationality • Invisibility of choices • Email address
  8. 8. Qualifications page •Include unit/subject grades where available •Don’t try to translate other quals into A levels •Don’t skip the section – it’s probably the most important page!
  9. 9. Personal Statement
  10. 10. Similarity Detection - Plagiarism reports
  11. 11. A bit of preparation …… Scan your GCSEs Non-Standard Qualifications Get translations English tests Passports/Home Office documents
  12. 12. Jan Feb Mar Apr May JuneSep Nov Dec July UCAS TIMETABLE ON-TIME, ‘LATE’ AND EXTRA 2015Jan Feb Mar Apr May JuneSep Nov Dec July September – UCAS cycle opens 15th Jan Initial closing date 31st March Institutions ‘aim’ to have decisions 8th May Applicants reply until first DBD 9th May Reject by Default 6th June Main DBD 2015Jan Feb Mar Apr May JuneSep Nov Dec July 16th January Late applications start 30th June deadline for ‘late’ applications Universities consider until 18th July RBD 25th July Last DBD
  13. 13. 2015Jan Feb Mar Apr May JuneSep Nov Dec July 25th February Extra starts 3rd July Last Extra Referral Everything else is held for Clearing
  14. 14. • Potential applicant finds a course • Registers online with UCAS Apply • Completes entire form and pays • Forms received by School / College & reference added • School / College sends form to UCAS • UCAS sends form out to HEIs • HEIs make decisions (offers or unsuccessful) • Applicant views decisions on Track • Applicant decides what offers to accept • HEIs confirm place when exam results known 1 2 3 4 5 6 7 8 9 10
  15. 15. Qualifications and Offers
  16. 16. Entry Qualifications • A/AS Levels • International Baccalaureate • BTEC National Diploma • Access Courses • International Foundation Courses • EU Qualifications • Overseas Qualifications • Other e.g. Professional Preparation and Potential Monitor progression over time Adapt offers accordingly
  17. 17. UCAS Tariff, Grades and Offer Making • Points system used to report achievement in numerical format • Attempts to establish comparability across different types of qualifications and for applicants with different volumes of achievement • Grades vs Tariff Not all Universities or courses use the tariff in offers Many use a combination • Inherent flaws in tariff structure and methodology
  18. 18. UCAS Tariff – Main Qualifications GCE/VCE A level A* = 140 A = 120 B = 100 C = 80 D = 60 E = 40 GCE/VCE AS Points A = 60 B = 50 C = 40 D = 30 E = 20 Example: A level Maths A = 120 A level Physics B = 100 A level Art C = 80 Total = 300
  19. 19. UCAS Tariff – Main Qualifications BTEC Example: BTEC Cert in IT DD = 240 BTEC Award M = 80 Total = 320
  20. 20. Framing offers? BA Taxidermy Standard offer BBB or 300 Tariff ABB BBB ABC AAD CCCC 320 Tariff 300 Tariff 300 Tariff 300 Tariff 320 Tariff !!BTEC ND 300 does not exist !! IB starts at 260 !! ILC has own points
  21. 21. NARIC and International Qualifications
  22. 22. Entry Qualifications
  23. 23. Business Mathematics Radiography Informatics
  24. 24. Decision Process
  25. 25. Three Applicants
  26. 26. Decisions and Replies (i) • Unconditional- No further academic requirements (but qualifications have to be proven) • Conditional – Offer based upon academic conditions to be achieved • Reject – Unsuccessful application • Withdrawal – Applicant did not attend interview/provide work etc • Interview Decision – Only used in Nursing so far
  27. 27. Decisions and Replies (ii) • A maximum of 2 offers may be held after the final decision has been received • There are three replies that can be made F = Firm Acceptance I = Insurance Acceptance D = Decline • If an Unconditional Offer is accepted firmly then no other offers may be held - applicant is then UF and considered placed
  28. 28. UCAS Speak •UF Unconditional Firm •UI Unconditional Insurance •UD Unconditional Decline •U Unconditional No Response •CF Conditional Firm •CI Conditional Insurance •CD Conditional Decline •C Conditional No Response •R Reject •W Withdrawn •OD Outstanding Decision
  29. 29. BRUNEL CITY LON MET UCL WARWICK Conditional ABB Conditional AAB Conditional CCC Reject Conditional BBB Decline Firm Insurance - Decline CD CF CI - CD Applicant 1 Nadia
  30. 30. Applicant 2 Jennifer CITY HERTS MIDDX SUSSEX QM Conditional BTEC DDM Conditional BTEC MMM Unconditional for HND Conditional BTEC MMM Conditional BTEC DDD Firm Decline Insurance Decline Decline CF CD UI CD CD
  31. 31. Applicant 3 Dave ASTON BATH ESSEX KINGS WEST Conditional BBB ex Gen Studies Reject Conditional 280 inc B in Maths ex Gen St Reject Conditional 280 inc C in Maths Firm - Decline - Insurance CF - CD CI
  32. 32. Statistics 2013 - Activity timeline
  33. 33. Statistics 2013 - Activity timeline 0 1000 2000 3000 4000 5000 6000 7000 Sept Nov Jan March May July Sept Apps Decisions Replies Results 23075 Apps 9297 Offers 3031 Firm 1676 Insurance 0 1000 2000 3000 4000 5000 6000 7000 Sept Oct Nov Dec Jan Feb March April May June July August Sept Applications Decisions Replies Confirmation
  34. 34. Demographic UK Applicants
  35. 35. Demographic Top 100 Feeder Schools
  36. 36. Global Picture
  37. 37. Applicant Progress - September 0 1000 2000 3000 4000 5000 6000 7000 Sept Oct Nov Dec Jan Feb March April May June July August Sept Applications Decisions Replies Confirmation 0 50 100 150 200 250 UF UI UD U CF CI CD C
  38. 38. Applicant progress - December 0 1000 2000 3000 4000 5000 6000 7000 Sept Oct Nov Dec Jan Feb March April May June July August Sept Applications Decisions Replies Confirmation 0 500 1000 1500 2000 2500 UF UI UD U CF CI CD C
  39. 39. Applicant progress January 0 1000 2000 3000 4000 5000 6000 7000 Sept Oct Nov Dec Jan Feb March April May June July August Sept Applications Decisions Replies Confirmation 0 500 1000 1500 2000 2500 3000 3500 4000 4500 5000 UF UI UD U CF CI CD C
  40. 40. Applicant progress – April 0 1000 2000 3000 4000 5000 6000 7000 Sept Oct Nov Dec Jan Feb March April May June July August Sept Applications Decisions Replies Confirmation 0 1000 2000 3000 4000 5000 6000 UF UI UD U CF CI CD C
  41. 41. Applicant progress - June 0 1000 2000 3000 4000 5000 6000 7000 Sept Oct Nov Dec Jan Feb March April May June July August Sept Applications Decisions Replies Confirmation 0 500 1000 1500 2000 2500 3000 3500 4000 4500 UF UI UD U CF CI CD C
  42. 42. Confirmation and Clearing 45
  43. 43. Confirmation and Clearing • Confirmation is the point of the year when the applicant attains or not, as the case may be, the conditions set out for them by the University
  44. 44. Confirmation and Clearing Clearing is the last opportunity for applicants not holding a place to match themselves with universities offering vacancies
  45. 45. Application Cycle Polish Matura/French Bac – June/July All India Year 12 - May BTEC/International Bac - July A levels –mid August 0 1000 2000 3000 4000 5000 6000 7000 Sept Nov Jan March May July Sept
  46. 46. Confirmation – Exam Results Day Receive Exam Results Place Confirmed Adjustment Clearing Change of Course
  47. 47. Applicant 1 Nadia BRUNEL CITY LON MET UCL WARWICK Conditional ABB Conditional AAB Conditional CCC Reject Conditional BBB Decline Firm Insurance - Decline CD CI - CD Nadia got AAB UF -so became UF at City CF
  48. 48. Applicant 2 Jennifer CITY HERTS MIDDX SUSSEX QM Conditional BTEC DDM Conditional BTEC MMM Unconditional for HND Conditional BTEC MMM Conditional BTEC DDD Firm Decline Insurance Decline Decline CD CD CD Jennifer got MMM CFR UIUF -so was placed at her Insurance choice
  49. 49. Applicant 3 Dave ASTON BATH ESSEX KINGS WEST Conditional BBB ex Gen Studies Reject Conditional 280 inc B in Maths ex Gen St Reject Conditional 280 inc C in Maths Firm - Decline - Insurance - CD Dave got CCC/ 240 Tariff CFR CIR - so was placed into Clearing
  50. 50. Clearing • Clearing 2012 saw 40,000 applicants placed (9.6% of total) • City received 33,000 calls on the first day • Clearing number will be visible on Track for an eligible applicant • Vacancies published and updated throughout the period – UCAS website – HEI websites – The Telegraph
  51. 51. Clearing  Applicants will not be able to add a Clearing choice until the afternoon of A level results day  Applicants must speak to the institution before adding them as a Clearing choice  This is to: – Give applicants the chance to research into suitable Clearing choices – Prevent applicants from rushing into submitting a Clearing choice through Track  Once a Clearing choice is submitted the applicant will not be able to refer themselves anywhere else
  52. 52. Applicant progress - August 0 1000 2000 3000 4000 5000 6000 7000 Sept Oct Nov Dec Jan Feb March April May June July August Sept Applications Decisions Replies Confirmation 0 500 1000 1500 2000 2500 3000 3500 4000 4500 5000 UF UI UD U CF CI CD C
  53. 53. Applicant progress – early September (cleaned version) 0 1000 2000 3000 4000 5000 6000 7000 Sept Oct Nov Dec Jan Feb March April May June July August Sept Applications Decisions Replies Confirmation 0 500 1000 1500 2000 2500 3000 UF UI UD U CF CI CD C
  54. 54. Questions 0 1000 2000 3000 4000 5000 6000 7000 Sept Oct Nov Dec Jan Feb March April May June July August Sept Applications Decisions Replies Confirmation A Level IB Access BTEC Foundation EUQual OSQual Other
  55. 55. Questions?

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