Solid Waste Collection System - proposed changes (December 2011 council meeting)


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The presentation on the proposed "Solid Waste Collection System" given at the December 19, 2011 council meeting.

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Solid Waste Collection System - proposed changes (December 2011 council meeting)

  1. 1. Solid Waste Collection System Continuous Improvement through Analysis and Public Involvement Operations Division – Sanitation Section December 2011 Rod Sage Ian Broome Scott Haddow
  2. 2. History of Solid Waste Collection In 2006 the Operational Services Division identified the need for an overall solid waste management plan for the City of Brandon. At the regularly scheduled City Council meeting of November 5th, 2007, Council passed the following resolution; “That the Solid Waste Management Plan dated October 2007 be adopted and the recommendations contained therein be implemented.” 2
  3. 3. History of Solid Waste Collection In the fall of 2008, the City of Brandon implemented a new waste management collection system. With a dedicated recycling program for all residential properties, this system was the first of its kind in the Province of Manitoba, making the City of Brandon a leader in Solid Waste Collection!! 3
  4. 4. Solid Waste Collection Overview The City of Brandon has approximately 12,500 residential properties (with 7 and less units) totaling 14,462 residential units serviced for waste collection. There is a total of 31,084 refuse & recycling collection carts in the City of Brandon. 4
  5. 5. Solid Waste Collection Overview Since the new Refuse & Recycling Collection System was first implemented in 2008, the City has seen tremendous growth in the amount of recyclable materials diverted from the landfill site. This program has been very successful; however improvements can and should be made to make the system operate more efficiently. 5
  6. 6. Refuse & Recyclable Trends 6 0 5000 10000 15000 20000 25000 30000 35000 2006 2007 2008 2009 2010 2011 Tonnes Refuse and Recyclable Trends 2006-2011 Residential Refuse Commercial Refuse MRF Recyclables
  7. 7. Why Proposed Changes? Reduce solid waste to the landfill. Alleviate cart congestion in the back lanes. Reduce contamination in Recycling. Address issues at Multi-family complexes. Implement an Organics Collection System. 11/1/2011 7
  8. 8. Solid Waste Collection Overview This presentation will identify improvements that should be made to help make the system operate more efficiently. Areas that will be presented include; Back Lanes Multi-Family Properties Organics Collection System 8
  9. 9. Back Lanes Review In an environment where more and more pressure is being put on operating budgets for more efficiency, it is important that Departments take the necessary steps to help its own cause!! 9
  10. 10. Back Lanes The problem of carts being left in the lanes has been a persistent issue of the Sanitation Section since the implementation of the current refuse & recycling collection system. 10
  11. 11. Back Lanes History In January of 2011, Councillor Chaboyer raised the following enquiry; “That the issue of the sanitation bins being left in back lanes continued to be a problem. She enquired if this situation could be addressed through amendments to the City's Solid Waste Collection and Disposal By-law.” 11
  12. 12. Back Lanes 12
  13. 13. Back Lane Issues What are the issues affecting system performance? Congestion of lanes in areas of high density Contamination of recycling carts  For every cart that is reported as contaminated it is costing the City of Brandon approx. $20.50 ($64,790 in 2010). Cart damage Poor system efficiency  Operators are currently picking up carts that are empty or with very little waste. This has averaged anywhere from 30% - 60% of the carts that operators pick up in lanes. 13
  14. 14. Benefits of Change Reduced Congestion in the back lanes. Improved System Efficiency. Reduced Recycling Contamination Levels. Less Cart Damage. 14 Cart Damage Number % Back Lanes 59 76.62 Front Street 18 23.38
  15. 15. Set Out / Set Back Service Where a resident has mobility/geographic restrictions and is unable to set out waste carts (and does not have an able-bodied person assisting with their household activities), the individual may apply to the Operations Division for assistance from the City in performing such obligations. 15
  16. 16. Set Out / Set Back Service Application is to be made by completing Schedule A of the Solid Waste Collection & Disposal Bylaw No. 6965. The Operations Division may require that the applicant provide proof of the mobility restriction from a physician by completing Schedule B of the above noted By-law. 16
  17. 17. 4 Day Collection Cycle  The Sanitation Section is proposing a 4-day collection schedule for greater system efficiencies. This will remove any confusion with collection surrounding statutory holidays when the collection day moves ahead one day. With the 4-day collection program residents will have their collection program all on the same day annually. This would also allow for 2 more collections annually and help alleviate issues over Christmas.  The most desirable days to collect on this schedule would be Tuesday to Friday as the majority of stat holidays fall on a Monday. 17
  18. 18. Back Lanes Proposed Changes  Amend the Solid Waste Collection & Disposal Bylaw No. 6965 to require that all carts are removed from the back lanes on the same day as collection similar to those with front street collection.  Switch from a 5-day collection schedule to a 4-day collection schedule which would allow residents to better understand when carts are to be placed out for collection. 18
  19. 19. Back Lanes Proposed Changes  Increased awareness and Public Education for the Set Out/Set Back Service.  In demonstrating the need to change, a strategy to increase awareness of the need and the process in which change will occur would be implemented. 19
  20. 20. Multi-Family Complex Review With proposed changes to the current collection system, now is the time to evaluate how the City provides service to larger multi- family complexes as there are a number of issues associated with these properties. 20
  21. 21. Multi-Family Complex Definition For the purpose of this review, a multi-family complex is defined as an apartment complex that has “7” or more units. These complexes account for only 7% of Sanitations total operations. 21
  22. 22. Multi-Family Complex Issues Congestion in laneways and a large number of carts for large multi-family complexes. Significantly higher levels of contaminations 33% of multi-family properties have received notices of non-compliance. Only 10.7% of properties with 6 or less units have received notices of non-compliance. Lack of cooperation from some property owners/managers. 22
  23. 23. Multi-Family Complexes 23
  24. 24. Multi-Family Current Service Multi-Family Complexes Carts are provided for refuse and recycling. Refuse and recycling collected once every five (5) day collection cycle. There are approximately 164 multi-family complexes in the City of which; 136 are serviced by the City’s Sanitation Section (3,336 units). There are 2,160 carts at these complexes. 24
  25. 25. Multi-Family Complex Options Administration proposes the following two options to help address the issues at multi-family complexes; The City would continue to service multi-family complexes using a front load truck and larger commercial style bins (Capital investment). Discontinue service to multi-family complexes and provide a rebate to these properties for commercial waste collection. 25
  26. 26. Benefits of Change Focus on providing a better service. Sanitation will ensure that the needs of all user groups are being considered and maintained. Reduction in Contamination Levels. 13% of the contamination in the City’s recycling program is at these properties. Reduced Congestion in Lanes. Currently an average of 16 carts per complex. Less Cart Damage. 26
  27. 27. Process for Change If council approves this proposal, staff will immediately initiate discussions with all property owners in order to provide those with details of our plans and to gather some feedback on the design of a new program for these complexes. - Who needs to be involved? - Managing Change! - Planning Process. - Implementation Plan. 27
  28. 28. Multi-Family Proposed Changes Undertake a public consultation process based on the following two options: Discontinue service to large multifamily complexes and provide a rebate to these properties for commercial pick-up; The City would continue service using a front load truck and larger commercial style bins (Capital investment). 28
  29. 29. Multi-Family Proposed Changes At the end of consultation process there will be a report back to council with a recommendation. That discussion with the multi-family residential sector is ongoing for future program improvements, (improved recycling and possible organics collection programs). Regardless of outcome a focus to ensure contamination levels are at an acceptable level will be a priority. 29
  30. 30. Organics Collection Proposal The goal of any business is to increase the bottom line! In order to do that a business must either increase revenue, reduce costs or a combination of both. This proposal will provide options that will result in increased revenue while at the same time lowering operating costs for the collection of solid waste for the City of Brandon. 30
  31. 31. Organic Waste Definition Organic waste is a type of waste material that typically originates from plant or animal sources which may be broken down by other living organisms. The finished product becomes a valuable resource known as compost. 31
  32. 32. Organics Collection 32
  33. 33. Why Organics Collection? • The current rate of diversion for residential waste in the City of Brandon is 37%. As part of the waste management plan that was approved by city council in the fall of 2007 Recommendation # 19 highlights the need for continuous improvement. “Recommendation # 19 – Research and develop the next phase of this strategy based on progress in reaching a 50% diversion target, considering changes in Green Manitoba’s programming and in evaluating new technology.” 33
  34. 34. Why Organics Collection? To provide residents with the best waste management system at a reasonable cost. An opportunity to provide additional services that will allow the City to move closer to its goal of 50% or greater for waste diversion. 34
  35. 35. Acceptable Organics Materials From the Garden... From the Kitchen... Leaves Fruit scraps Grass Vegetable trimmings Plants Egg shells Old potting soil Tea bags Soft plant stems Coffee grounds Shredded paper 35
  36. 36. Non-Acceptable Organics Materials DO NOT include... Meat, fish and bones Plastics Metals Fats and oils Dairy products Pet waste 36
  37. 37. Organics Collection Pilot Project The organics collection pilot project has been ongoing since July 15th, 2010. During this project the City has diverted close to 250 tonnes of waste material from the Landfill tipping face, thus producing savings to the City of $14,500 for tipping fees. This was based on only 500 participants of the pilot project. 37
  38. 38. Organics Collection Pilot Project 38 0 5 10 15 20 25 30 35 40 Aug Sept Oct Nov Dec Jan Feb Mar Apr May June July Organics Collection Pilot Project Monthly Weights by Tonne Organics Collection Pilot Project Monthly Weights by Tonne
  39. 39. Organics Collection Program By implementing a full time organics collection program on a voluntary basis for up to 6000 households the City of Brandon has the potential to save $116,928 annually from the tipping fee costs at the landfill as well as generate additional revenues from the sale of compost material. 39
  40. 40. Organics Collection Option Option 3 - would see refuse and recycling continuing to be collected weekly, with the addition of weekly organics collection during the peak warmer months (Hybrid Collection Cycle). With this option there would be no additional capital investment required, however it will require additional operating costs for labor and equipment of approximately $217,504, partially offset by savings from tipping fees $ 116,928. 40
  41. 41. Organics Collection Overview Weekly collection of organics from May till early November. Reduced collection during winter months. Participation in program is voluntary. No Capital investment in trucks required on this scenario . Potential revenue source for the City! 41
  42. 42. Organics Collection Benefits  For Residents Refuse, recycling and potential organics collection is always on the same day of the week.  For Employees 4 day work week, (10 hr. shifts Tues. – Fri.)  For City of Brandon Vehicle Maintenance (extra day for Preventative Maintenance on trucks). Materials Recycling Facility (MRF) Operations (extra day for sorting of recyclables & clean up). 42
  43. 43. Organics Collection Overall Benefits  Increased diversion rate; Organics makes up 40% - 60% of waste stream according to Green Manitoba. Greenhouse Gas (GHG) Emissions Reduction.  Reduction in tipping fees as this material is diverted from tipping face.  Extending the life of the Eastview Landfill Site. This would extend the estimated life of the Eastview Landfill site by approximately six (6) years to 2048.  Potential Revenue Source for Selling Finished Compost. 43
  44. 44. Pilot Project Feedback  “It is a great project. I hope it will continue. Thanks for piloting the project and giving us a chance to try it out.”  “A great program - has made our summer and fall yard work and composting so satisfying. A program we certainly hope continues for the coming years”  “I really like it in the non-winter months for garden waste and the household bits and pieces” 44
  45. 45. Pilot Project Feedback  “I think it is a great idea - Keep up the good work by encouraging Brandon residents to reduce, reuse, and recycle”  “Keep up the good work!! Hope you expand for the rest of the City.”  “We love the program & haven't utilized our bin throughout the winter months.” 45
  46. 46. Organics Collection Proposal Implement an organics collection program to 6000 residents for the collection of food and yard waste from properties with 7 or less units. Move from a five (5) day collection cycle to a four (4) day collection cycle (Tuesday to Friday). 46
  47. 47. Recommendations The following recommendations will help ensure the most efficient waste collection system is maintained for the City of Brandon and continue to be leaders in solid waste collection and disposal to protect our environment for future generations!! 47
  48. 48. Recommendations  Amend the Solid Waste Collection & Disposal Bylaw No. 6965 to require that all carts are removed from the back lanes on the same day as collection.  Switch from a 5-day collection schedule to a 4-day collection schedule which would allow residents to better understand when carts are to be placed out for collection.  Implement a city wide residential organics collection program for the collection of food and yard waste from residential properties. 48
  49. 49. Recommendations  Undertake a public consultation process for multi- family properties based on the following two options:  Discontinue service to large multifamily complexes and provide a rebate or refund to these properties for commercial pick-up;  The City would continue service to multifamily complexes using a front load truck and larger commercial style bins that would require a Capital investment for both items.  Provide a report back to council with a recommendation based on outcomes from the multi- family consultation process. 49
  50. 50. Recommendations  Enforce bylaws to ensure contamination levels are at an acceptable level and strive for a 50% waste diversion rate.  Require that owners of new developments provide the City of Brandon a recycling and organics management plan 90 days prior to any change in method of service.  Ensure a Capital Reserve exists for the Closure/Post- Closure costs of the Eastview Landfill Site for the year 2048. 50
  51. 51. Questions & Comments? 51 Thank You!