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JANUARY 2014
Agenda







Roadmap for Growth
Budget 2014
People
Growth
Infrastructure
ROADMAP FOR GROWTH

Number of Green Projects
Number of Yellow Projects
Number of Red Projects
Number of Black Projects

22...
ROADMAP FOR GROWTH

• Our goal to complete the RFG 2014 is on track
• 50 of the projects are complete or well on the
way t...
BUDGET 2014 UPDATE
BUDGET 2014
New in the Budget for 2014
• New Infrastructure funding
• Sunday Bus Service
• Engineering Restructure
• Enhan...
BUDGET 2014
Key Follow up items
• Discuss a capital reserve with our Provincial partners with
regards to the WMCA and the ...
# of Permanent Staff per 1,000 Residents

18.00
17.00
16.00
15.00
14.00
13.00
12.00
11.00
10.00
9.00
8.00
7.00
6.00
5.00
4...
City of Brandon Wage Indices 1984 Through 2014

Police - Sworn
Police - Non-Sworn
Fire
Emergency Communications
CUPE
Trans...
City of Brandon Wage Indices 1984 Through 2014

CUPE
Transit
Non-Union
Consumer Price Index

1984
1985
1986
1987
1988
1989...
City of Brandon Wage Indices 1984 Through 2014

Police - Sworn
Police - Non-Sworn
Fire
Emergency Communications
Consumer P...
PEOPLE
PEOPLE - SAFETY
Mission Zero Program
• Safety continues to be the #1 agenda item at all
Leadership meetings
• Safety aware...
WCB Direct Costs
250000

2014 YTD
Compensation
$37,875

200000
150000

2012

100000

2013
2014

50000

Oct
Nov
Dec
Jan
Feb...
WCB - Direct Costs
WCB Direct Costs
300,000
250,000
200,000
150,000

WCB Direct Costs

100,000
50,000
0
2009

2010

2011

...
WCB - Total Days Lost
Total Days Lost
1600
1400
1200
1000
800

Total Days Lost

600
400
200

The Early and Safe Return to
...
Lost Time Injury Frequency Rate
LTIFR
6
5
4
3

LTIFR

2
1
0
2009

2010

2011

2012

2013
PEOPLE – SICK TIME
• Sick time continues to be a priority for my team
and is monitored on a monthly basis as is
Overtime a...
PEOPLE – SICK TIME

• Since 2011 we have reduced our total sick time
usage as an organization by approximately 12%
and hav...
PEOPLE – SICK TIME

Office Staff

Down
31.6%

Protective Services

Down
12.1%

Outdoor Staff

UP
4.6%
PEOPLE - UNION UPDATES
• Transit – Collective Agreement in place through
Spring of 2015
• Fire - Interest arbitration sche...
GROWTH
PEOPLE - PERFORMANCE
2014 Scorecard
• The launch of our 2013 Scorecard has been
successful
• 2014 will be launched in Febr...
GROWTH – ECONOMIC DEVELOPMENT
STRATEGY
• This strategy has been delayed due to Council’s
priority to complete our affordab...
INFRASTRUCTURE
INFRASTRUCTURE – SNOW CLEARING
• It has been a long tough winter already in 2014 with
regards to our budget and snow fall ...
INFRASTRUCTURE – WASTE WATER
TREATMENT PLANT
• This project is now complete and going well

• The WWTF is fully commission...
INFRASTRUCTURE - SANITATION
Organic Curbside Collection
• First season extremely successful, diverting 827
tonnes of organ...
INFRASTRUCTURE - SANITATION
• Goal for 2014 is another 3000 bins, for a total of 6000
bins out for collection
• Ongoing ad...
INFRASTRUCTURE - SANITATION
Multi-Family Collection Update
• This program is well underway and we continue to
work closely...
INFRASTRUCTURE - SANITATION
Material Recycling Facility (MRF)
• There was a smooth transition on Jan 1, 2014 as
the City b...
INFRASTRUCTURE - SANITATION
Material Recycling Facility (MRF)
• Jan 7th, 2014 was the first load of outbound
material
• To...
QUESTIONS?
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Council Update January 2014

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Council Update presentation given by City Manager, Scott Hildebrand, at the January 20, 2014 regular council meeting.

Published in: Education, Business, Technology
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Transcript of "Council Update January 2014"

  1. 1. JANUARY 2014
  2. 2. Agenda      Roadmap for Growth Budget 2014 People Growth Infrastructure
  3. 3. ROADMAP FOR GROWTH Number of Green Projects Number of Yellow Projects Number of Red Projects Number of Black Projects 22 5 7 28 62 89% complete or on track….up from 83% 36% 8% 11% 45% 100%
  4. 4. ROADMAP FOR GROWTH • Our goal to complete the RFG 2014 is on track • 50 of the projects are complete or well on the way to be complete by the end of this year • 5 initiatives considered yellow in the roadmap(behind) • 7 initiatives considered red in the roadmap(delayed)
  5. 5. BUDGET 2014 UPDATE
  6. 6. BUDGET 2014 New in the Budget for 2014 • New Infrastructure funding • Sunday Bus Service • Engineering Restructure • Enhanced Snow Removal • WMCA Roof Repairs • Airport Operations • Housing Resource (Term) • Youth Center equipment • Mosquito Abatement • Safe and Warm support $500,000 $143,000 $225,000 $175,000 $100,000 $75,000 $49,000 $50,000 $34,000 $10,000
  7. 7. BUDGET 2014 Key Follow up items • Discuss a capital reserve with our Provincial partners with regards to the WMCA and the Keystone • Community Development Coordinator – one year term? • Transit sponsorship for stat holidays • Monitoring of Travel • Diamond software-HR issue follow up • Sportsplex analysis by function • Budget process review for 2015 • Vacancy Management report to Personnel Committee • Review Pay Administration Program with Council • Discuss organizational charts with Council
  8. 8. # of Permanent Staff per 1,000 Residents 18.00 17.00 16.00 15.00 14.00 13.00 12.00 11.00 10.00 9.00 8.00 7.00 6.00 5.00 4.00 3.00 2.00 1.00 0.00 City of Brandon Permanent Staff per 1,000 Residents 10.91 10.96 10.81 10.87 10.74 10.75 10.76 10.81 10.87 10.84 10.85 As a ratio of City employees to every 1000 residents, we proportionally have no more employees than we did in 2004 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
  9. 9. City of Brandon Wage Indices 1984 Through 2014 Police - Sworn Police - Non-Sworn Fire Emergency Communications CUPE Transit Non-Union Consumer Price Index For every $1 spent in 1984, we are now spending $2.85 or nearly 3X in Protective Services 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 $2.90 $2.80 $2.70 $2.60 $2.50 $2.40 $2.30 $2.20 $2.10 $2.00 $1.90 $1.80 $1.70 $1.60 $1.50 $1.40 $1.30 $1.20 $1.10 $1.00
  10. 10. City of Brandon Wage Indices 1984 Through 2014 CUPE Transit Non-Union Consumer Price Index 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 $2.90 $2.80 $2.70 $2.60 $2.50 $2.40 $2.30 $2.20 $2.10 $2.00 $1.90 $1.80 $1.70 $1.60 $1.50 $1.40 $1.30 $1.20 $1.10 $1.00
  11. 11. City of Brandon Wage Indices 1984 Through 2014 Police - Sworn Police - Non-Sworn Fire Emergency Communications Consumer Price Index 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 $2.90 $2.80 $2.70 $2.60 $2.50 $2.40 $2.30 $2.20 $2.10 $2.00 $1.90 $1.80 $1.70 $1.60 $1.50 $1.40 $1.30 $1.20 $1.10 $1.00
  12. 12. PEOPLE
  13. 13. PEOPLE - SAFETY Mission Zero Program • Safety continues to be the #1 agenda item at all Leadership meetings • Safety awareness and visibility across the organization has significantly increased over the last few years • Safety results to date are headed in the right direction • Our 2014 goal for LTIFR (Lost Time Injury Frequency Rate) is 3.8
  14. 14. WCB Direct Costs 250000 2014 YTD Compensation $37,875 200000 150000 2012 100000 2013 2014 50000 Oct Nov Dec Jan Feb March April May June July Aug Sept 0 Medical $14,468 Rehabilitation $568 Total $52,911
  15. 15. WCB - Direct Costs WCB Direct Costs 300,000 250,000 200,000 150,000 WCB Direct Costs 100,000 50,000 0 2009 2010 2011 2012 2013
  16. 16. WCB - Total Days Lost Total Days Lost 1600 1400 1200 1000 800 Total Days Lost 600 400 200 The Early and Safe Return to Work program has had a great impact 0 2009 2010 2011 2012 2013
  17. 17. Lost Time Injury Frequency Rate LTIFR 6 5 4 3 LTIFR 2 1 0 2009 2010 2011 2012 2013
  18. 18. PEOPLE – SICK TIME • Sick time continues to be a priority for my team and is monitored on a monthly basis as is Overtime and Staff Turnover • We have implemented an Attendance Support Policy that addresses sick time concerns while working cooperatively with our employees to improve attendance • We have seen consistently lower use of sick time as an organization and continue to take this very seriously.
  19. 19. PEOPLE – SICK TIME • Since 2011 we have reduced our total sick time usage as an organization by approximately 12% and have reduced sick time usage in specific departments by over 30% • Our average sick time lost days per employee now sits well below the average for comparable federal/municipal employees and are very competitive with private industry
  20. 20. PEOPLE – SICK TIME Office Staff Down 31.6% Protective Services Down 12.1% Outdoor Staff UP 4.6%
  21. 21. PEOPLE - UNION UPDATES • Transit – Collective Agreement in place through Spring of 2015 • Fire - Interest arbitration scheduled to be held April 1-3, 2014 • E911 – Awaiting a decision from the recent interest arbitration held in November of 2013 • Police – Currently in negotiations and going well • CUPE – Contract negotiations started today and went well, with no anticipated issues
  22. 22. GROWTH
  23. 23. PEOPLE - PERFORMANCE 2014 Scorecard • The launch of our 2013 Scorecard has been successful • 2014 will be launched in February with some changes and improvements throughout the departments • Key metrics by department • Corporate metrics will continue to be monitored by myself and my team such as safety, OT and sick time
  24. 24. GROWTH – ECONOMIC DEVELOPMENT STRATEGY • This strategy has been delayed due to Council’s priority to complete our affordable housing strategy • We have now reallocated the staff resources needed and are already making progress on this Strategy • Initial areas of strategic focus have been identified • Best practices for engaging the community in the development of the strategy have been researched • This will be completed by June 2014 and presented to Council
  25. 25. INFRASTRUCTURE
  26. 26. INFRASTRUCTURE – SNOW CLEARING • It has been a long tough winter already in 2014 with regards to our budget and snow fall and we are only 20 days in • We have nearly completed (80%) a City wide clearing costing approximately $150,000 • We appreciate the input and feedback from our residents during this clearing effort • Public Works will be evaluating how responses for large snow storms are conducted in the future and will continue to educate our residents • Our budget for 2014 is $1,078,000 which is up $175,000 from last year
  27. 27. INFRASTRUCTURE – WASTE WATER TREATMENT PLANT • This project is now complete and going well • The WWTF is fully commissioned and operational • The economic opportunities from this new facility will be part of the bigger economic development strategy • We will be doing a grand opening and ribbon cutting sometime in Spring of this year
  28. 28. INFRASTRUCTURE - SANITATION Organic Curbside Collection • First season extremely successful, diverting 827 tonnes of organics from being landfilled in 2013 • Sanitation reached its goal of 3000 sign-ups by midAugust last year • Tentative start date this year is Tuesday, April 29th, 2014 (weather dependant) • To date there are 280 new residents on the list for the Spring • Bins will begin being assembled by staff shortly to start delivery March 1st
  29. 29. INFRASTRUCTURE - SANITATION • Goal for 2014 is another 3000 bins, for a total of 6000 bins out for collection • Ongoing advertising and education on acceptable compostable materials will continue for residents • A survey is being sent out to the residents that participated in 2013 to gain feedback and insight on the program • Some areas for action this year: * Assessing the pickup schedule-continue once a week vs bi-weekly * Compost strategy * Expansion opportunities for 2015/16
  30. 30. INFRASTRUCTURE - SANITATION Multi-Family Collection Update • This program is well underway and we continue to work closely with both the contractor and our residents • Lower bins or bins with side doors are currently being addressed to accommodate some locations • Please contact Sanitation directly with any concerns or questions you may have during this service change
  31. 31. INFRASTRUCTURE - SANITATION Material Recycling Facility (MRF) • There was a smooth transition on Jan 1, 2014 as the City began operating the MRF • Excess material and cleaning left behind from Emterra was main focus the first week of operation • Staff getting acquainted with the process of operating the MRF • Safety officers came the first week of operation and conducted a facility assessment and will provide a report
  32. 32. INFRASTRUCTURE - SANITATION Material Recycling Facility (MRF) • Jan 7th, 2014 was the first load of outbound material • To date there has been 14 loads leave the landfill, 10 trailers of co-mingled recyclable material and 4 trailers of OCC (old corrugated cardboard) • To date the facility has seen 320,000 kg of material enter the MRF in the first 15 days of January
  33. 33. QUESTIONS?
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