CETS 2011, Sarah Remijan, slides for Webinars Made Easy

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Transcript

  • 1. Webinars Made Easy Sarah Remijan Rotary International [email_address]
  • 2. Learning Objectives
    • At the end of this session, participants will be able to
      • Understand what they need to do before, during and after a webinar
      • Determine the physical set up needed for a webinar
      • Know how to avoid common pitfalls of webinars
      • Use the software GoToWebinar
  • 3.
    • What is a webinar?
  • 4.
    • Why have a webinar?
  • 5. Raise your hand!
    • Have you attended a webinar?
    • Presented?
    • Moderated?
    • Produced?
  • 6. Getting Ready
  • 7. 2 Months Before
    • Purpose
    • Day and time
    • Number of participants
    • Number of speakers
    • Internal or external speakers
  • 8. Pitfalls
    • Assuming it takes less time than planning a face to face meeting
    • Not involving interpreters
  • 9. Tips
    • 10 am and 6pm Chicago time
    • Mid-week
  • 10. 1-2 months Before
    • Reserve room
    • Determine equipment
    • Enlist support
    • Draft content
    • Collect speaker bios and photos
    • Invite attendees/promote
  • 11. Pitfalls
    • Assuming software will launch
    • Not booking space long enough before and after
    • Not involving enough support
  • 12. Tips
    • Standardize set up for equipment
    • Try to use same room
    • Launch software early
    • Schedule rehearsals early
  • 13. Ideal Setup
  • 14. Next Best Thing
  • 15. If you have to…
  • 16. 1-2 Weeks Before
    • Conduct two rehearsals
    • Send reminder to registrants
    • Schedule debrief
  • 17. Pitfalls
    • Assuming you don’t need a rehearsal
    • Assuming your attendees know what they are doing
  • 18. Tips
    • Include a tip sheet for how to register
    • Highlight time zones
    • Register as an attendee
    • Practice each part of webinar – again and again
    • Have a plan to respond to emails before start
  • 19. 30-60 Minutes Before
    • Log in early to make sure software is working
    • Do volume check with speakers
  • 20. Pitfalls
    • Launch webinar too late
    • Forgetting to share screen, broadcast audio, and recording
    • Not having a phone number for speakers
  • 21. Tips
    • Remind speakers to watch chat
    • Have a partner remind you or use a post it to share screen, launch audio, and hit recording
  • 22. During the Webinar
    • Follow your plan
    • Speak slowly and clearly
    • Stay calm and expect problems
  • 23. Pitfalls
    • Forgetting to go through all the steps of a poll
    • Not paying attention to the attendee comments
  • 24. Tips
    • If a speaker is too quiet or you can’t be heard, break in
    • Mute and unmute speakers as needed
  • 25. After the Webinar
    • Send evaluation questions
    • Send a link to your recording
    • Debrief
  • 26. Pitfalls
    • Forgetting to set up the evaluation before the webinar starts
    • Not having room to post recording
  • 27. Tips
    • If a speaker is too quiet or you can’t be heard, speak up
    • Mute and unmute speakers as needed
    • Have someone respond to questions
  • 28.
    • Questions?
  • 29.
    • Let’s use the product!
  • 30.
    • Questions?