Chicago counts collaboration tools


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Presenter: Lauren Haynes

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Chicago counts collaboration tools

  1. 1. Collaboration Tools Lauren Haynes Ounce of Prevention Fund @Lnhaynes 6.9.12
  2. 2. Our Mission The Ounce of Prevention Fund invests in thehealthy development of at-risk infants, toddlers, preschoolers and their families. We use an innovative cycle of family-focused programs,research, training, policy analysis and advocacy to help young children succeed in school and throughout life.
  3. 3. About Me• IT Manager at the Ounce since November• 4 Years at Accenture in the Technology Labs• Break Away Board of Directors (• Background in Human Computer Interaction & User Centered Design
  4. 4. Challenges• What are some of the challenges to collaboration?
  5. 5. Ounce Background• 250 Employees• 4 (ish) locations• Network of 15 Educare Schools• $50 mil budget• Funding
  6. 6. Who do we collaborate with?• Employees• Parents• Employees at other Educare Schools• Universities• Foundations
  7. 7. What I won’t cover• Google Apps• PolyComm
  8. 8. Collaboration Tools• What are you trying to do? – Project Management & Task Tracking – Document Sharing – Collaborative Document Editing – Video Conferencing• Who are you trying to do it with? – Internal – External – Tech Savvy & Computer Admin Privileges
  9. 9. So…. Which tool?• In many cases, you will need to create an ecosystem of collaboration tools - there are very few tools that meet all the needs well
  10. 10. Story Time• Project Management & Development
  11. 11. OverviewTool PurposeBasecamp Project Management, Document SharingAsana Task TrackingToodleDo Personal Task TrackingGoogle Docs Document Sharing, Collaborative Document EditingSharePoint 365 Document Sharing, Collaborative Document EditingDropBox Document SharingWebEx Web ConferencingGoToMeeting Web ConferencingAdobe Connect Web ConferencingBigMarker Web Conferencing, Document Sharing
  12. 12. BaseCamp• Project Management• Fairly Simple• Some weird things like “Meetings don’t have end times”•
  13. 13. Asana• Project Management• Simple, Intuitive•
  14. 14. ToodleDo• Personal Task Management• Some collaborative/sharing of tasks• Feature: Can forward emails to yourself to add to your to-do list. Mobile apps• Free•
  15. 15. Google Docs• Collaborative Document Editing• Google Apps gives more functionality and is free for non profits under Google for Education but requires verification
  16. 16. SharePoint 365• Document Sharing• $4/User/Month, includes Lync (IM, Screen Share, Computer to Computer Voice) and Exchange at this price• Internal Audiences Only (for some definition of internal)• Flexible & Powerful (which is good and bad)
  17. 17. DropBox• Document Sharing• Internal and External Audiences• Security is easily managed• My aunts know how to use it
  18. 18. Join Me• Screen Sharing• Free over the web•
  19. 19. Story Time• External Partners & Phone Lines• Webcam Fear• Execs
  20. 20. GoToMeeting• Web Conferencing• Tech Soup Licenses Available• Limited numbers of users, monthly pricing
  21. 21. WebEx• Web Conferencing• Similar pricing to GoToMeeting (but not on TechSoup)
  22. 22. Big Marker• Web Conferencing, File Sharing, Communities, some Task Tracking• Local to Chicago•• Pricing changing next week
  23. 23. Adobe Connect• ect/buying-guide.html
  24. 24. Questions ?(And a plug – follow me on twitter because we need votes starting next Tuesday! @lnhaynes)