Collaboration Tools Lauren Haynes Ounce of Prevention Fund @Lnhaynes Lnhaynes@gmail.com 6.9.12
Our Mission The Ounce of Prevention Fund invests in thehealthy development of at-risk infants, toddlers, preschoolers and their families. We use an innovative cycle of family-focused programs,research, training, policy analysis and advocacy to help young children succeed in school and throughout life.
About Me• IT Manager at the Ounce since November• 4 Years at Accenture in the Technology Labs• Break Away Board of Directors (http://www.alternativebreaks.org/)• Background in Human Computer Interaction & User Centered Design
Challenges• What are some of the challenges to collaboration?
Ounce Background• 250 Employees• 4 (ish) locations• Network of 15 Educare Schools• $50 mil budget• Funding
Who do we collaborate with?• Employees• Parents• Employees at other Educare Schools• Universities• Foundations
Collaboration Tools• What are you trying to do? – Project Management & Task Tracking – Document Sharing – Collaborative Document Editing – Video Conferencing• Who are you trying to do it with? – Internal – External – Tech Savvy & Computer Admin Privileges
So…. Which tool?• In many cases, you will need to create an ecosystem of collaboration tools - there are very few tools that meet all the needs well
ToodleDo• Personal Task Management• Some collaborative/sharing of tasks• Feature: Can forward emails to yourself to add to your to-do list. Mobile apps• Free• http://www.toodledo.com
Google Docs• Collaborative Document Editing• Google Apps gives more functionality and is free for non profits under Google for Education but requires verification
SharePoint 365• Document Sharing• $4/User/Month, includes Lync (IM, Screen Share, Computer to Computer Voice) and Exchange at this price• Internal Audiences Only (for some definition of internal)• Flexible & Powerful (which is good and bad)
DropBox• Document Sharing• Internal and External Audiences• Security is easily managed• My aunts know how to use it
Join Me• Screen Sharing• Free over the web• https://join.me/