ECM 101: Enterprise Content Management Meets Open Source

Enterprise Content Management meets Open Source Cheryl McKinnon, CMO @ Nuxeo [email_address] Or Twitter @CherylMcKinnon ECM 101

What is ECM?
Enterprise Content Management
Accepted definition:
AIIM (The ECM Association – aiim.org)
“ the strategies, methods and tools used to capture, manage, store, preserve, and deliver content and documents related to organizational processes. ECM tools and strategies allow the management of an organization's unstructured information, wherever that information exists”

What is ECM?
Evolving technology category since 2000
Intended to create umbrella group over point solutions for:
Document Management, Records Management, Workflow, Search, Capture/Scanning, Basic Collaboration, Publishing, Archiving

What is ECM?

Why Think About ECM Now? Disruptive Forces are At Play
Uncertainty about Economy
Demographic Shifts in the Workplace
Rise of Web 2.0, Mobile & Social Content in Business
Changing Laws & Regulations

Why Do Companies Use It? 1. Productivity Gains 2. Cost and Risk Reduction

Why Do Companies Use It? Productivity Gains:
Users find right/accurate information
Automate routine tasks / transactions
Work electronically with distributed teams
Stop reinventing the wheel
Protect & preserve corporate memory

Why Do Companies Use It? Risk/Cost Reduction
Meet external legal/regulatory needs
Eliminate duplicate / obsolete content
Audit information activity trail
Granular security on electronic content

Elements of ECM
Capture / Create
Integration to mainstream authoring tools
Batch import
E-mail capture
Check-in/Check-out

Elements of ECM
Share/Collaborate
Team Workspaces
Discuss and Comment
Version Control
Annotation and Markup
Unique URLs for Content

Elements of ECM
Process / Review
Ad-hoc or templated workflow
Push Content to Reviewers
Manage Deadlines
Assign Tasks
Preview diverse formats

Elements of ECM
Publish/Archive
Approved & Final Content Made Available to Users
Simple Push to Intranet, Extranet, other Repositories
Manage Storage & Retention
Align Lifecycle with Policies

Elements of ECM
Search / Find
Retrieve Content via Query: Metadata, Text, Subject
Save/Share Routine Searches
Develop Virtual Folder Structures / Taxonomy
Tagging for User Generated Metadata

Open Source Market Overview
Will 2010 be the Breakout Year?
Leading Industry Analysts Tracking Open Source ECM Vendors formally
Small but growing overall market share
Time for new approach to ROI measurement
Education and FUD reduction essential to Open Source acceptance

Who is Nuxeo?
Founded in 2000
Widely Deployed in Europe
Opened North American Operations in 2009
Dedicated to Enterprise Content Management
Available under LPGL
Galaxy Partner Program for Integrators/ISVs

Want to Learn More?
Our blogs
http://blogs.nuxeo.com/
Download Nuxeo DM 5.3 or try our Cloud Edition
http://www.nuxeo.com/en/downloads
Read analyst opinion
http://www.nuxeo.com/en/downloads/white-papers/butler-form
Contact us
http://www.nuxeo.com/en/about/contact

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ECM 101: Enterprise Content Management Meets Open Source

by Cheryl McKinnon on Oct 25, 2009

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ECM 101: Enterprise Content Management Meets Open Source — Presentation Transcript