Shared E-books from Coast to Coast: Consortial Programs in Florida and the Pacific Northwest

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Shared E-books from Coast to Coast: Consortial Programs in Florida and the Pacific Northwest

  1. 1. Shared E-books from Coast to Coast: CONSORTIAL PROGRAMS IN FLORIDA AND THE PACIFIC NORTHWEST
  2. 2. Panelists Linda Di Biase Mary Page Collection Development Librarian University of Washington Associate Director, Collections & Technical Services University of Central Florida Libraries Joan Thompson Erin Gallagher Collection Development Manager YBP Library Services Collections Consultant Ingram Coutts Sadie Williams Steven Carrico Director of Product Marketing, Workflow Solutions ProQuest Acquisitions Librarian University of Florida Smathers Libraries Jim Bunnelle Trey Shelton Acquisitions & Collection Development Librarian Lewis & Clark College E-Resources Librarian University of Florida Smathers Libraries
  3. 3. The State University System of Florida  11 universities (going on 12…)  Various missions and populations  New College  702 FTE, Small Liberal Arts  University of Florida  33,172 FTE, ARL, AAU, Very High Research  SUS libraries support general undergraduate programs, the usual range of graduate degrees, MFA programs, plus medical, dental, law, and veterinary schools
  4. 4. Big Florida – The shared e-books plan of the SUS consortium  Complexities of collection building among multiple institutions  Adding new content while controlling expenditures  Mandate to share resources and minimize duplication
  5. 5. Seeding the Pilot  Shared funds from FLVC (consortium) provided seed money  Each library contributed an additional $7,000, for a total of $125K  Set up deposit account with Ingram  Pilot project. No guarantee of future funding
  6. 6. The Vendor Selection Process  A formal “Invitation to Negotiate” was issued  Four vendors attended pre-proposal meeting  Two qualified responses were received  Two vendors made presentations  Committee used an “Evaluation Matrix” to rank proposals
  7. 7. Task Forces  Profiling Task Force  Implementation Task Force  Evaluation Task Force
  8. 8. Content and Pricing  What did we have in common?  Undergraduates!  Multi-user licenses  Multiplier
  9. 9. Profile Setup All LC Classes, A-Z Custom Publisher List PDA Profile Matches No Textbooks, Reference, Fiction, etc… Undergraduate Readership Only
  10. 10. Duplication control  Not duplicating PDA content with local approval profiles  Managed through PDA publisher list  Still sending slips for print content  Selectors can firm order print content from PDA publishers  PDA titles easily identifiable in Oasis
  11. 11. OASIS consortial display
  12. 12. Publisher Negotiations  Start early!  Negotiations are ongoing  Currently working with 42 publishers with room for additions  Not all publishers participate in PDA, consortia or otherwise  Start early!
  13. 13. Lessons Learned  Start contacting publishers early in the process.  Be prepared to re-re-re-negotiate.  There is no one-size-fits-all model for consortial PDA.  Try to establish main points of contact early in the process, both on the vendor side and the consortium side.  Consortia and vendors need to account for specialized reports
  14. 14. Questions? Mary Page Steve Carrico Associate Director, Collections & Technical Services University of Central Florida Libraries Mary.Page@ucf.edu Chair, Acquisitions Department George A. Smathers Libraries University of Florida stecarr@uflib.ufl.edu Erin Gallagher Trey Shelton Collections Consultant Ingram Coutts erin.gallagher@ingramcontent.com E-Resources Librarian George A. Smathers Libraries University of Florida tshelton@uflib.ufl.edu

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