Beyond Paper

Changing Academic Library
Operations
Speakers
 Jim Dooley


Head of Collection Services, University of California,
Merced

 Allen McKiel


Dean of Library ...
Overview
 Western Oregon University Report
 University of California Merced Report
 Brigham Young University Report

 ...
Eight Years of Changes
 Shift to Online - Expenditures
 Books and Journals
 Shift from Collection to Access
 Physical ...
Shift to Online - Resource Expenditures
Books &
Journals

FY06

%

FY13

%

Electronic

$113,357

22

$394,042

82

Print
...
P to E Shift in Books & Journals
Material
Category
E-Books
P-Books

2005/2006

%

2012/2013

%

$2,611.00
$148,269.81

1
3...
Collection Development FY08-13
FT E-journals, E-books, and Books
Book Volumes

E-books

FT E-Journals
Unduplicated*

213,7...
Cost Per Title Added FY08-13

Titles/
Volumes
Added

Total
Expenditure
FY06-13

Cost
per
Title

Books

12,605

$459,696

$...
Physical Circulation vs. Online Usage
2007
2008
2009
2010
2011
2012
2013
∆

Total Physical
Checkout*
63,779
59,967
54,267
...
Cost per Use FY08-13
Total
Expenditures
FY08-13
Books
E-Books
E-Journals

Total Use
FY08-13

Cost
per
Use

$459,696
$202,3...
Gate Count
1999-00

Gate
Count
222,334

2000-01

461800

2001-02

422535

500,000

2002-03

392654

400,000

2003-04

4233...
Core Operations
 Decreased

emphasis



Fewer physical books purchased – less processing



Cataloging has been mostly ...
Core Operations
 Increased emphasis
 Instruction





In-class, online, video, interactive, mixed, flipped
Looking to...
Ascending Operational Roles
 Publishing - Digital Commons
 Initiated BePress
 Digital collections
 Peer reviewed stude...
Personnel Budget FY2003-13


Static budget for library operations personnel




Fluctuations are from non library funct...
Shifting via Attrition


Need librarians to cover expanding services—
Instruction, Digital Commons, IR, Data
Curation, Ar...
Questions and Comments
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Changing Operations of Academic Libraries

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Allen McKiel (speaker)

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  • In last name alpha order, the panel includes:
  • Gate count decreased by 44% from FY01 to FY07 then stabilized. We opened the new library in FY01. The FY99 gate count in the old building was 222,334.The decline through from FY01 to FY07 may have been partially from the beginning availability of online resources, the development of computers in labs around the campus, and the gradual loss of the newness of the building.
  • Competition for Apple – the Wal-Mart of the Internet
  • Competition for Apple – the Wal-Mart of the Internet
  • Changing Operations of Academic Libraries

    1. 1. Beyond Paper Changing Academic Library Operations
    2. 2. Speakers  Jim Dooley  Head of Collection Services, University of California, Merced  Allen McKiel  Dean of Library Services, Western Oregon University  Robert Murdoch  Assistant University Librarian for Collection Development & Technical Services, Brigham Young University  Dinesh Siddaiah  Deputy Librarian, Indian Institute of Technology Ropar
    3. 3. Overview  Western Oregon University Report  University of California Merced Report  Brigham Young University Report  Indian Institute of Technology Ropar Report  Questions and comments
    4. 4. Eight Years of Changes  Shift to Online - Expenditures  Books and Journals  Shift from Collection to Access  Physical Circulation vs. Online Usage  Cost per Title Access and Use  Gate Count  Operations and Personnel
    5. 5. Shift to Online - Resource Expenditures Books & Journals FY06 % FY13 % Electronic $113,357 22 $394,042 82 Print $408,878 78 $74,549.42 18 Print vs. Electronic Expenditures $600,000.00 $500,000.00 $400,000.00 $300,000.00 E-Total $200,000.00 $100,000.00 $0.00 P-Total
    6. 6. P to E Shift in Books & Journals Material Category E-Books P-Books 2005/2006 % 2012/2013 % $2,611.00 $148,269.81 1 32 $38,430.89 $42,500.70 8 9 E-Journals P-Journals $110,746.63 $202,799.54 24 43 $330,136.23 $25,424.10 69 5 $500,000.00 $450,000.00 $400,000.00 $350,000.00 E-Books $300,000.00 P-Books $250,000.00 E-Serials $200,000.00 P-Serials $150,000.00 $100,000.00 $50,000.00 $0.00 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010 2010/2011 2011/2012 2012/2013
    7. 7. Collection Development FY08-13 FT E-journals, E-books, and Books Book Volumes E-books FT E-Journals Unduplicated* 213,717 217,529 222,429 224,906 225,551 226,322 6% 42,000 48,000 52,000 61,320 79,385 98,870 135% 11,595 15,813 30,905 56,109 86,610 95,941 727% 2008 2009 2010 2011 2012 2013 ∆ Collection Development 450,000 400,000 350,000 300,000 FT E-Journals Unduplicated* 250,000 200,000 E-books 150,000 Book Volumes 100,000 50,000 0 2008 2009 2010 2011 2012 2013
    8. 8. Cost Per Title Added FY08-13 Titles/ Volumes Added Total Expenditure FY06-13 Cost per Title Books 12,605 $459,696 $36.47 E-Books 56,870 $202,339 $3.56 E-Journals 84,346 $1,701,250 $20.17
    9. 9. Physical Circulation vs. Online Usage 2007 2008 2009 2010 2011 2012 2013 ∆ Total Physical Checkout* 63,779 59,967 54,267 59,094 53,715 50,456 52,154 -18% Total E-Usage Total Circ & Usage 84,622 119,564 157,796 152,964 177,819 197,378 182,853 116% 148,401 179,531 212,063 212,058 231,534 247,834 235,007 59% 250,000 200,000 150,000 Total E-Usage Total Physical Checkout* 100,000 50,000 0 2007 2008 2009 2010 2011 2012 2013
    10. 10. Cost per Use FY08-13 Total Expenditures FY08-13 Books E-Books E-Journals Total Use FY08-13 Cost per Use $459,696 $202,339 $1,701,250 8,674* 41,995 920,537 $52.99 4.82 1.85 *New book usage is calculated at 6% of total circulation based on its proportion of the total collection. (i.e.12,605 new volumes is 6% of total print volume holdings.)
    11. 11. Gate Count 1999-00 Gate Count 222,334 2000-01 461800 2001-02 422535 500,000 2002-03 392654 400,000 2003-04 423377 2004-05 416632 2005-06 372521 2006-07 304370 100,000 2007-08 318932 0 2008-09 313753 2009-10 313753 2010-11 310995 2011-12 309752 2012-13 324750 Year Gate Count 450,000 350,000 300,000 250,000 200,000 150,000 50,000 Gate Count
    12. 12. Core Operations  Decreased emphasis  Fewer physical books purchased – less processing  Cataloging has been mostly outsourced or automated  Reference has been reorganized  Students and staff w/ librarians on call Source: http://www.wou.edu
    13. 13. Core Operations  Increased emphasis  Instruction    In-class, online, video, interactive, mixed, flipped Looking to be comprehensive across the curriculum Systems – increasing demands of online presence     Complexity and mutability of competing vendor platforms Evolving interactive web technologies Access needs of archives, digital collections, IR Merged cataloging with metadata, access, & acquisitions Source: http://www.wou.edu
    14. 14. Ascending Operational Roles  Publishing - Digital Commons  Initiated BePress  Digital collections  Peer reviewed student journal  Archives  As unique digital collections are discovered, archives expands  Hired an archivist  Open Access, Data Curation & IR  Planning stages Source: http://www.wou.edu
    15. 15. Personnel Budget FY2003-13  Static budget for library operations personnel   Fluctuations are from non library functions that have come and gone from the library (e.g. Print Shop, Teaching Resource Center, Video Studio) Responding to changing library operations must be accomplished with current personnel budget
    16. 16. Shifting via Attrition  Need librarians to cover expanding services— Instruction, Digital Commons, IR, Data Curation, Archives, Publication    Converted two vacant staff positions to librarians – instruction and systems/IR Converted a vacant tech services librarian position to an archivist/digital commons librarian Merged tech services with systems/collection development librarian position
    17. 17. Questions and Comments
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