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Welcome! Please a seat find around the table and get comfortable.
 

Welcome! Please a seat find around the table and get comfortable.

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    Welcome! Please a seat find around the table and get comfortable. Welcome! Please a seat find around the table and get comfortable. Presentation Transcript

    • Welcome!
      • Please a seat find around the table and get comfortable.
      • The workshop will start shortly.
      • Oh, and in case you are wondering this is:
      • Audio & Video Conferencing in Mansfield Schools
      • w/ Steve Sokoloski
    •  
    •  
    • Would someone please volunteer to:
      • Press the button on the phone that says CONF UNIT.
      • In the next menu press the button next to TURN ON, to turn on the saucer. You should get a dial tone.
      • Please dial XXXX (in a real conference you would have the correct information) .
      • The operator voice will guide you through the next steps
        • When asked for a bridge number, enter XXXX .
        • When asked for a PIN enter XXXX then # (pound).
        • Record the name - “Southeast Lab Group” then #, and then # to join the conference.
      • Wave at the camera while you listen to the “muzak”, so I know you are ready to have me join as your moderator.
    • Thank you! I will take it from here.
    • Mansfield K8 Voice and Video Conferencing Spring PD Strand 2007 - 2008
    • Housekeeping
      • Make sure you sign in for each session.
      • Bathrooms for women are down the hall in the staff room.
      • Bathrooms for men are the visitors bathroom in the hall.
      • All of the workshop and reference materials will be posted on the web.
    • Why are you here?
      • The are two new technologies
      • available to us in Mansfield and Region 19.
      • Voice Conferencing By Phone – The Mitel Quick Conference System
      • Video and Collaboration Conferencing – The Mitel Your Assistant System
    • Why are you here:
      • To learn how more about how these new technologies work.
      • To be the district “pioneers” in using these new technologies to increase student learning.
      • To be the district “pioneers” in using these technologies to increase
      • teacher productivity.
    • Mitel Quick Conference
      • Allows us to set up a phone conference “bridge”.
      • The simplest way to think of a bridge is a fancy conference call.
      • All participants call into one phone number and the computer connects everyone.
      • Usually one participant is the moderator / organizer.
    • Mitel Your Assistant
      • It allows powerful business grade collaboration and conferencing.
      • You can share documents, applications even the other computer’s desktop.
      • It allows video connection, chat mode, on a private mode or public mode.
      • Voice is delivered through the Quick Conference system.
    • Outcomes: By the end of this strand, the participant will:
      • Be able to reserve the bridge, connect the equipment, and host an audio conference using Quick Conference.
      • Be able to schedule and host a collaboration session with a video component using Your Assistant.
    • How?
      • The new systems are part of the Summer 2007 phone upgrades for the Town and Region 19.
      • The new system is based on VOIP – Voice Over Internet Protocal.
      • The phone becomes part of the computer network. The phone traffic travels over the same data network as your computer traffic.
      • VLANs make it possible.
    • VOIP? VLANS? What is all this geekspeak?
      • VLANS are a way to isolate and control network traffic.
      • Think of driving to Hartford with no lanes painted on the highway. Everybody can go wherever they want:
      • Now think of driving into Hartford, except everybody in your lane is going to the Civic Center.
      • And your lane is a special HOV lane bound by Jersey barriers.
      • And all the other lanes are bound by Jersey barriers.
      • The road is no wider, but because traffic is isolated, traffic moves faster and is more secure.
      5 Minutes of Geekspeak:
    • Our network is divided like this: VOIP Wireless Primary Town Core Bibliomation Building Level Core Public Wireless
    • VOIP
      • Voice-Over-Internet-Protocal.
      • This is what the cable TV companies are selling as phone service.
      • Because we “own” our data network, we can essentially build our own internal phone system with one connection point the greater phone networks, saving $$$$.
      • Town & Region 19 are first step.
      • Eventually (hopefully, as part of the Four School Rennovation) we will all be part of the VOIP system.
    • VOIP & VLANS? (really just one more minute)
      • Because people a whole lot smarter than me, understand VLANS, we can use our Town fiber based computer network to provide a path at each school to the VOIP system at Town Hall.
      • That special black VOIP phone is actually part of the Town phone system.
      • Think of it as just being at the end of a 5 mile extension cable.
      • That phone will dial w/ a 4 digit extension, any phone at Town or EOS. It is as if it is sitting at Town Hall.
    • For Today
      • I want you to leave confident that you can use the phone conferencing system on your own, in your school.
      • As time allows we will give an overview the features of the video conferencing system.
      • Our next meeting, in January, will NOT be held face-to-face, we will use the system.
    • Let’s take a short break. I will join you in person.
    • The Limits – Overall
      • This is a SHARED resource with limited licenses.
      • The K8 Schools can use up to 6 connections, on our own.
      • We can go up to 12 phone connections, and 10 video/collaborations with special reservations and permission from the other folks who share it.
      • To keep from bumping into each other, we have to make reservations. There is an online calendar.
      • For the most part, passwords and sign ins will keep it secure, and private. If you schedule a conference, you will be emailed the passwords and PINs.
      • Nancy Hovorka and Steve Sokoloski, are currently the reservation clerks. Reservations are by made by email .
    • The Limits – Phones
      • It cost us nothing in terms of $$$ and capacity to conference between schools.
      • That is, a VOIP phone on the computer network, does not tie up an outbound school phone line , nor does it tie up an inbound phone line at Town Hall.
      • You are ENCOURAGED to use our in school capacity, at anytime.
      • In each school there are TWO VOIP phones, and one conference saucer. One VOIP phone will be in the computer lab, the other in a conference area, but the conference area phone will “float”. There will be a sign out procedure for the saucer.
      • To use the VOIP phone, it has to be plugged into a specially networked JACK (the jack has to be in the VLAN right lane, remember?) We will be limited to the number of jacks I can set up in any school.
      • Also, the Town Hall has 24 lines coming in. If we run a MAX conference, connecting to the “bridge” with 12 outside calls, we cut the Town Hall phone capacity in half. That type of conference would have to be very carefully scheduled!
    • The Limits – Video/Collaboration
      • It is Internet based. Currently, the computer that hosts it cannot be reached from outside the school network. That will happen soon.
      • Being restricted to internal use may be a good thing as we learn!
      • Best with Internet Explorer 7 and a screen of 1024X768.
      • It requires a one time download of an “active X control” to your computer. You need to have administrator privileges on your local computer to have it install correctly.
      • We only have a license for 10 connections.
    • The Possibilities - Phone
      • No more driving to before school, after school, lunch time, district meetings. Just call into the bridge.
      • Three way parent conversations (anytime even at night, or early morning, or lunch).
      • Bringing in an expert to the classroom by phone!
      • Talking to another class in another district school, another school in the state, or in the world.
    • The Possibilities - Video
      • Meetings again, but with a shared agenda, or shared applications.
      • Lunch time software demo’s.
      • Bringing in an expert to the classroom by video.
      • Talking to another class in another district school, another school in the state, or in the world.
    • Let’s stop talking and look at the phone equipment, how to set it up , and do a phone conference.
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