Quick Tips On Improving Your Use of Email

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    Quick Tips On Improving Your Use of Email - Presentation Transcript

    1. Casper Moller December 2007 The Productivity Blog
    2. Email Reading and Responding to Email
      • Read and respond to email at set times
      • Start with the newest email you’ve received
      • Read the “subject” headings first
      • Use the “downtimes” during your day
      • Organise by urgency
      • Prioritise by sender
      • Avoid too many newsletter subscriptions
      • If you need to write a long response put it in the diary with a reminder
      http://theproductivityblog.blogspot.com
    3. Email Sending Emails
      • Use intelligible “subjects” – determine when to change the subject in a response
      • Focus on ONE MESSAGE per email
      • Make a clear reference to the email you’re responding to
      • Only copy the relevant sections of the email you’re responding to
      • Be wary of using acronyms
      • Use “BCC” when sending emails to many people!
      http://theproductivityblog.blogspot.com
    4. Email Sending Emails
      • Don’t write in CAPITAL LETTERS
      • If you’re unsure of how it will be received – WAIT!
      • Be careful what you forward – and to whom
      • Don’t send multiple messages in multiple channels, e.g. voice mail, fax and email
      • Check spelling and grammar
      • Email = postcard
      http://theproductivityblog.blogspot.com
    5. Email Archiving Emails
      • Make folders and sub-folders
      • Use “Key Areas” to create information hierarchy
      • Assign rules to automatically route emails
      • Clean up! Delete!
      http://theproductivityblog.blogspot.com

    + Casper MollerCasper Moller, 2 years ago

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