Casper Moller December 2007 The Productivity Blog

Email Reading and Responding to Email Read and respond to email at set times Start with the newest email you’ve received Read the “subject” headings first Use the “downtimes” during your day Organise by urgency Prioritise by sender Avoid too many newsletter subscriptions If you need to write a long response put it in the diary with a reminder http://theproductivityblog.blogspot.com

Read and respond to email at set times

Start with the newest email you’ve received

Read the “subject” headings first

Use the “downtimes” during your day

Organise by urgency

Prioritise by sender

Avoid too many newsletter subscriptions

If you need to write a long response put it in the diary with a reminder

Email Sending Emails Use intelligible “subjects” – determine when to change the subject in a response Focus on ONE MESSAGE per email Make a clear reference to the email you’re responding to Only copy the relevant sections of the email you’re responding to Be wary of using acronyms Use “BCC” when sending emails to many people! http://theproductivityblog.blogspot.com

Use intelligible “subjects” – determine when to change the subject in a response

Focus on ONE MESSAGE per email

Make a clear reference to the email you’re responding to

Only copy the relevant sections of the email you’re responding to

Be wary of using acronyms

Use “BCC” when sending emails to many people!

Email Sending Emails Don’t write in CAPITAL LETTERS If you’re unsure of how it will be received – WAIT! Be careful what you forward – and to whom Don’t send multiple messages in multiple channels, e.g. voice mail, fax and email Check spelling and grammar Email = postcard http://theproductivityblog.blogspot.com

Don’t write in CAPITAL LETTERS

If you’re unsure of how it will be received – WAIT!

Be careful what you forward – and to whom

Don’t send multiple messages in multiple channels, e.g. voice mail, fax and email

Check spelling and grammar

Email = postcard

Email Archiving Emails Make folders and sub-folders Use “Key Areas” to create information hierarchy Assign rules to automatically route emails Clean up! Delete! http://theproductivityblog.blogspot.com

Make folders and sub-folders

Use “Key Areas” to create information hierarchy

Assign rules to automatically route emails

Clean up! Delete!