How to-do-power point-csc

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This PowerPoint lays out in clear simple terms what makes a good PowerPoint presentation. It takes you through the basics and helps you understand that structure and substance is often more important than clip art and animations.

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How to-do-power point-csc

  1. 1. How To Do PowerPoint by Carrie Shuchart & Chris Ryan for their book:
  2. 2. Agenda <ul><li>What is PowerPoint? </li></ul><ul><li>Principles of Good PowerPoint </li></ul><ul><li>Principles in Action </li></ul>
  3. 3. What is PowerPoint? <ul><li>Most common presentation software </li></ul><ul><ul><li>Projected on screen </li></ul></ul><ul><ul><li>Printed for handouts </li></ul></ul><ul><li>Based on slideshow analogy </li></ul>
  4. 4. Agenda <ul><li>What is PowerPoint? </li></ul><ul><li>Principles of Good PowerPoint </li></ul><ul><li>Principles in Action </li></ul>
  5. 5. Principles of Good PowerPoint
  6. 6. 1) “ Ghost ” Your Whole Deck First <ul><li>Draw 9 squares on a blank sheet of paper. </li></ul>Focuses you on the overall storyline <ul><li>Put 1 big message per slide and “ghosts” (placeholders) for details </li></ul>
  7. 7. 2) Keep It Simple <ul><li>Whole Deck </li></ul>Each Slide <ul><li>Use clear signposts </li></ul><ul><li>Fewer words = better </li></ul><ul><li>Large enough for the back row </li></ul><ul><li>Modest animations & transitions </li></ul><ul><ul><li>Trackers in corners </li></ul></ul><ul><ul><li>Agenda slides </li></ul></ul>
  8. 8. 3) Work In Threes <ul><li>Government... </li></ul><ul><li>of the people </li></ul><ul><li>by the people </li></ul><ul><li>for the people </li></ul><ul><li>Memorable balance </li></ul><ul><li>Twos and fours work as well </li></ul><ul><ul><li>Don’t be too predictable </li></ul></ul>
  9. 9. Agenda <ul><li>What is PowerPoint? </li></ul><ul><li>Principles of Good PowerPoint </li></ul><ul><li>Principles in Action </li></ul>This very presentation!
  10. 10. Principles in Action – Ghosting Actual Ghost of this Deck <ul><li>Done with pencil and paper </li></ul><ul><li>Took only a half-hour subway ride </li></ul><ul><li>Prevented “story creep” </li></ul>
  11. 11. Principles in Action – Simple <ul><li>Clear signposts throughout </li></ul><ul><li>Few words </li></ul>
  12. 12. Principles in Action – Threes <ul><li>Three items on agenda </li></ul><ul><li>Three principles of good PowerPoint </li></ul><ul><li>Three bullets in most places </li></ul><ul><ul><li>Sometimes two </li></ul></ul><ul><ul><li>Not averse to four </li></ul></ul>
  13. 13. Can You Ever Deviate From Plan? <ul><li>Of course you can </li></ul><ul><li>Try to anticipate objections beforehand </li></ul><ul><ul><li>Plan your responses and work them into the deck </li></ul></ul><ul><ul><li>Or have “hip-pocket” extra slides ready </li></ul></ul><ul><li>During the presentation, deal with questions as they arise </li></ul><ul><ul><li>Audiences hate waiting till the end </li></ul></ul>
  14. 14. Final Thoughts <ul><li>Recap the big takeaways </li></ul><ul><ul><li>Pre-planned </li></ul></ul><ul><ul><li>Also any that came out of the discussion </li></ul></ul><ul><li>Lay out next steps </li></ul>
  15. 15. And Don’t Do This… <ul><li>Swooshing animations!!! </li></ul>The entire text word-for-word of what you’re going to say, so you stare at the screen and read it aloud to your audience as if they were five years old. Clip art unless you are a legitimate graphic artist (and you’re probably not). Crazy transitions!!!
  16. 16. … Do This Instead <ul><li>Nothing </li></ul>
  17. 17. Find this Helpful? Find More Tips in Case Studies and Cocktails: <ul><li>This Comprehensive Guide to Surviving Business School includes tips for: </li></ul><ul><li>demystifying the math side of the business school curriculum </li></ul><ul><li>managing your life and money while at business school </li></ul><ul><li>networking, job applications and interviews </li></ul>Find out more at www.casestudiesandcocktails.com

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