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Excel for beginners class 4

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Excel

Excel

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Transcript

  • 1. Excel for Beginners Class 4 Working with workbooks & worksheets, saving, printing
  • 2. Lab: Starting Excel
    • Two ways to start Excel
    • Double Click on the Excel icon (see picture to the top left)
    • OR
    • (See picture to the bottom left)
    • Click Start
    • Roll mouse to Programs
    • Roll mouse to Microsoft Office
    • Click Microsoft Excel
  • 3. Workbooks & Worksheets
    • Each time start Excel, Excel has a workbook made up of worksheets.
    • At the top left of your screen
    • (see picture at the top left)
    • you’ll notice that it says Book1.
    • A workbook in Excel is like a book in that it contains pages. However; in Excel a workbook contains worksheets.
    • A worksheet is simply a area that contains the data. On a worksheet you can change, save and delete data.
  • 4. Lab: Working with worksheets
    • You can use multiple worksheets in a book. The default is 3.
    • Let’s see how they work.
    • Notice Sheet1 at bottom of the screen
    • Click in cell A1
    • Type: Checking
    • Click on Sheet2 at the bottom of screen
    • Click in cell A1
    • Type: Funds
    • Click on Sheet3 at the bottom of the screen
    • Click in cell A1
    • Type: Bonds
    • Notice cell A1 each time you click a different sheet
    • Click on Sheet1
    • Click on Sheet2
    • Click on Sheet3
  • 5. Lab: Adding worksheets
    • If you need more worksheets, you can add them.
    • Right click on Sheet3
    • Click on Insert off the menu
    • Click Worksheet off the popup
    • Click OK
  • 6. Lab: Moving worksheets
    • Notice how we have Sheet4 before Sheet3.
    • Let’s move Sheet4 after Sheet3
    • Two ways to move a worksheet
    • First Way
    • Hold down your left mouse button on Sheet4
    • Drag your mouse to the right until you see a little black arrow pointing down just to the right of Sheet3
    • Let go of the mouse
    • Sheet4 should be at the end.
    • For practice move Sheet1 after Sheet3. Then move it back to the beginning.
  • 7. Lab: Moving a worksheet cont.
    • Second Way
    • Right click on Sheet1
    • Click Move or Copy
    • Click (move to the end)
    • We want this to move after Sheet4
    • Notice it says B efore sheet: in the middle of the pop-up.
    • 4. Move Sheet1 back to be before Sheet2.
  • 8. Lab: Renaming worksheets
    • You can rename the worksheets to have meaningful names.
    • Two Ways to Rename:
    • First Way
    • Right click on Sheet1
    • Click Rename off the menu
    • Type: Checking
    • Second Way
    • Double click on Sheet2
    • Type: Mutual Funds
  • 9. Lab: Deleting worksheets
    • You can delete worksheets that you don’t need.
    • Right Click on Sheet4
    • Click Delete
    • Read the pop-up
    • Click Delete
    • Note: You can’t undo this action
  • 10. Saving
    • To keep your work on the computer, so that you can update it in the future you must save.
    • Depending on where you have your documents, you can save it to My Documents or another folder.
  • 11. Lab: Saving
    • When you save, you save the workbook that includes all the worksheets.
    • Three Ways to Save:
    • First Way:
    • Click File
    • Click Save
    • At the bottom of the pop-up to the right of where it says File Name:
    • Type: Finances 2006
    • Notice My Documents at the top of the pop-up, this is the folder where you will find your workbook
    • Click Save on the bottom right corner.
  • 12. Lab: Saving cont.
    • Second Way
    • Click Save Icon (looks like a blue floppy disk) (see picture to the top left)
    • Note: If you have already given your workbook a file name, just your updates will be saved.
    • Otherwise the same Save As pop-up will come up as seen before.
  • 13. Lab: Saving cont.
    • Third Way
    • On keyboard: Hold down Ctrl key (on bottom left side of keyboard)
    • Tap the letter S
    • Note: This will save the updates if you have already saved once and given your workbook a name.
    • Otherwise the same Save As: pop-up will come up.
  • 14. Printing
    • Printing allows you to have a hardcopy of your data to have as records and to give to other people.
  • 15. Lab: Entering Data to Print
    • Let’s enter some data
    • Click on worksheet Checking (down at bottom of screen)
    • See the picture to the left, make your worksheet look like it.
  • 16. Lab: Use AutoSum
    • Add up bills for each utility.
    • Click in cell B4
    • Click AutoSum (it is the Greek letter E on the menu)
    • (see picture to the top left)
    • Notice that AutoSum is adding the two cells above (B2:B3)
    • Press Enter
    • Do the above for water, phone and gas.
  • 17. Lab: Selecting multiple cells and adding dollar signs and decimal points
    • Select cells all cells are gray
    • First Way
    • Click on cell B2 and hold down your mouse button and drag your mouse until you reach cell E5
    • Click the $ on the top of the screen
    • (see picture to bottom left)
    • Second Way
    • Click on cell B2
    • Hold down left shift key
    • Press right arrow key until you get to E2
    • Press down arrow key until you reach E5.
    • Click the $ to add dollar signs and decimal points
    • (see picture to the bottom left)
  • 18. Lab: Inserting a comment
    • Insert a comment
    • Right click on cell B2
    • Click on Insert Comment
    • Type: left fan on
  • 19. Lab: Using Print Preview
    • Before I print, I like to see how it looks before I waste paper and ink. I use Print Preview.
    • Click File
    • Click Print Preview
      • (see picture to top left)
    • Click Zoom to enlarge the print preview.
    • (see picture to middle left)
    • 4. Click close
    • (see picture to the bottom left)
  • 20. Lab: Viewing Print Preview
    • Let’s add some more data farther down.
    • Click cell A11
    • Type: October
    • Move to cell B11
    • Type: 129.45
    • Click File
    • Click Print Preview
    • Notice that cell A11 & B11 are going to be printed.
    • Click Close
    • (toward the middle at the top)
  • 21. Lab: Setting Print Area
    • Setting Print Area
    • Select the cells A1-E5
    • All cells should be in gray.
    • Click File
    • Click Print Area
    • Roll mouse to the right
    • (see picture to the top left)
    • 6. Click Set Print Area
    • 7. Click File
    • 8. Click Print Preview
    • Notice that the data farther down that wasn’t selected isn’t there.
    • Click close (toward the middle of screen)
  • 22. Lab: Clear Print Area
    • Clearing the Print Area is necessary if you want to print more of the data on the sheet.
    • Click File
    • Click Print Area
    • Click Clear
  • 23. Lab: Printing First Way
    • To print the data on the worksheet you have selected, there are three ways to print.
    • First Way
    • Click File
    • Click Print
    • Click OK
  • 24. Lab: Printing Second Way & Third Way
    • Printing
    • Second Way
    • Click the printer icon (see picture to the top left)
    • The worksheet automatically prints.
    • Third Way
    • Hold down the left Ctrl key then press P key.
    • Click OK on the bottom of the pop-up.
  • 25. Lab: Adding borders
    • Notice that the comment didn’t print and there were no borders on the cells.
    • Let’s add the borders.
    • Select cells A1-E4
    • Click on the tiny down arrow by the borders button
    • Click All borders (see picture at the top left)
    • Click File
    • Print Preview
    • Notice there are borders around the cells.
    • Click close on the print preview
    • (see picture to the bottom left)
  • 26. Lab: Printing with borders
    • Now that we have borders let’s print the worksheet
    • Click File
    • Click Print
    • Now we’ll see what we have printed.
    • The borders are around the text and numbers.
  • 27. Questions?
    • Excel is a powerful program that can do many things.
    • This is the last class. I enjoyed having you as a student.
    • Let me know if I can be of assistance for you.
    • Email: [email_address]
    • 201-262-2613