Strategic Corporate Goals Presentation Unit 2 Ip

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Welcome Everyone! I’d like to take this opportunity to Introduce myself. My name is Carla J. McCoy and I will be presenting Two Issues in Contemporary Planning by Comparing and Contrasting both. The …

Welcome Everyone! I’d like to take this opportunity to Introduce myself. My name is Carla J. McCoy and I will be presenting Two Issues in Contemporary Planning by Comparing and Contrasting both. The Thesis for this Presentation is “ The strength within us all, lies solely within our own tenacity “ You will be able to see the differences between two types of planning which will include Scenario Based Planning and Project Based planning. Both of these will have strong emphasis on the implications of both of these techniques not only for the manager but for the Organization as well. (AIU Online, 2009) You will also be able to review and compare which technique is better aligned for the workplace with an explanation of why. You will also be able to review an explanation of why the other technique wasn’t chosen and what steps the Manager might take in order to plan his/her decision making. I will defend my points by using valid business article collections as well. (AIU Online, 2009) I look forward to any questions, and comments you may have for me at the end of this presentation. (McCoy, C., 2009)

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  • Abstract Welcome Everyone! I’d like to take this opportunity to Introduce myself. My name is Carla J. McCoy and I will be presenting Two Issues in Contemporary Planning by Comparing and Contrasting both. The Thesis for this Presentation is “ The strength within us all, lies solely within our own tenacity “ You will be able to see the differences between two types of planning which will include Scenario Based Planning and Project Based planning. Both of these will have strong emphasis on the implications of both of these techniques not only for the manager but for the Organization as well. (AIU Online, 2009) You will also be able to review and compare which technique is better aligned for the workplace with an explanation of why. You will also be able to review an explanation of why the other technique wasn’t chosen and what steps the Manager might take in order to plan his/her decision making. I will defend my points by using valid business article collections as well. (AIU Online, 2009) I look forward to any questions, and comments you may have for me at the end of this presentation. (McCoy, C., 2009)
  • Introduction This article will guide you in reference to two types of planning which are Scenario Based Planning and Project Based Planning. Both of these techniques have one thing in common and that is that they both emphasize on flexibility. (Robbins, S., & Coulter, M., 2007) Scenario Planning can be both detrimental to good decisions and can also be invaluable when people create and implement effective, responsive strategies. Between distinguishing consistent long term trends, and unpredictable elements you can see insights on what you know and what you don’t know. Decisions are made in Scenario planning that can be expensive and bring forth long term decisions for uncertain situations. (Peterson, G., 2003) Project Planning involves getting project activities done within budget, and getting the project activities done on time according to the specifications. Project Planning get’s rapid responses because they have specific deadlines that are temporary in nature so once a team accomplishes its goals it disbands giving opportunity for members to move on to other projects. The differences between the two types of planning are unique and can both be used effectively for this process. (Robbins, S., & Coulter, M., 2007) We all have the strength inside of us that lies within our own tenacity to make sure that Organizational goals are met by using one of these techniques that will be further discussed in this presentation. (McCoy, C., 2009)
  • Planning In both of these Plans the Manager is responsible for coordinating activities with other departments. Scenario Planning involves a description of plausible future business environments where ideas are tested against a variety of scenarios. There has to be a focus question which would involve a primary strategic concern to be presented in the form of a question that has binary answers of either yes or no. The focus question will act as a Beacon in the development voyage. There are also key factors that affect the question using trends and events within the micro-environment that determines successes and failures among the focus question. (Asymptote, 2009)The Driving Forces involve environmental trends that drive key factors and events. In order to Determine the Key Driving Forces you need to review and rank any High Level of Uncertainty or a High Level of Influence. (Asymptote, 2009) Once this is determined you can look at the Scenario Logic and decide if it’s Inductive or Deductive and whether or not the framework you build can logically develop scenarios where implications can be understood by providing various other Driving Forces, Systems Thinking, Narrative Development and Characters or catchy names. The real value of a plan doesn’t have so much to do with being accurate as it does with not being surprised with the end results. Organizations must be prepared for uncertainty which is why it’s a good idea to rehearse thoughts and actions prior to actual events. (Asymptote, 2009) On the Other hand Project Based Planning involves identifying people that will be impacted directly and indirectly which could include 1) The Project Sponsor, 2) The Customer who receives the deliverables, 3) The users of the Project outputs, or 4) The Project Manager and Project team. Their needs need to be established by conducting interviews that will create benefits. Once you’ve obtained a comprehensive list of their needs they need to be prioritized which is what you can set your goals from. You can do this by doing a Litmus Test such as the SMART test so you will know when a goal has been achieved, which needs to be Specific, Measurable, Agreed Upon, Realistic, and Time Based. (Haughey, D., 2009) Once your goals have been set and recorded into the project plan the needs and expectations of others need to be implemented into the plan. You’ll need to create a list of Deliverables in order to meet your set goals and specify when and how they must be delivered. Add them to the plan with a delivery date and create a list of tasks for each deliverable which will leave you with questions such as The amount of effort or hours required to complete the task or giving the resource of who will carry out the task. It always comes in handy if you have a Human Resource Plan, Communication Plan, Risk Management Plan, and Supporting Plans and make sure to identify possible risks so you will be prepared if something bad happens. (Haughey, D., 2009)
  • Implications of Managers and the Organization Planning requires two planning activities prior to creating the plan itself. The first one would be defining success which requires a determination that constitutes successful performances that are assigned on the task. Each individual task needs to be assigned separately and individually according to a high probability per each individual can perform and be successful. If for any reason there is failure to define a successful outcome per each individual then it trades off from being a prediction to a gamble. Two components to defining success are defining the successful outcome of the task, and determining appropriate processes needed to complete tasks. Desired outcomes may come in the form of decreased complaints, or increased sales. Types of processes may come in the form of greater empathy, or better client education. The second activity would be to assess qualifications needed per each individual. A good prediction of success per each individual will consider are the implications of their job requirements and competencies which will lead to better job performance. A poor prediction of success per each individual will have implications of hope for success, without abasis for that hope which can affect job performance results. (Camp, R., 2007)
  • Both Techniques It is evident that both of these Contemporary Planning Techniques are different yet both are flexible and both are used and needed among the workplace. I would have to say that the Technique that would better align my workplace which as an example would be AT & T would have to be the Scenario Plan because when customers call in with various problems there are various different situations that need to be handled and each problem needs to be addressed in a corresponding way. If my Manager and my group can delegate a plan that fits the business, works according to our job performance, and incorporates the twelve rules of Delegation into our plan then we have the means for a successful outcome. (McCoy, C., 2009) The technique that would not work within my workplace would be Project Planning because it is to cut and dry in detail and does not have the opportunity to explore different scenarios among teams, Plus it is time based. Scenario planning allows time and measurability although both plans have flexibility, I do not feel Project Planning would be enough for my company. With Scenario Planning you get to review different scenarios during your training and later on when new problems arise in group meetings which gives everyone the opportunity to throw in ideas, thoughts, and new ways to handle the situation. (McCoy, C., 2009)
  • Let’s take BioEnergy and Agriculture for example, they have used three Biofuel Scenarios. 1) Aggressive Biofuel growth scenario with no productivity, 2) Cellulosic Biofuel scenario, and 3) Aggressive Biofuel growth scenario with productivity change and cellulosic conversion. Let’s take a look at the second one. In the Cellulosic Biofuel scenario there were second generation cellulosic conversion technologies that came on line in order to have large scale production by the year 2015. (RoseGrant, M., Msangi, S., Sulser, T., and Santos, R., 2006) The volume of Biofuel was held constant in 2015 so they could represent relaxation which was in demand for food-based feedstock crops that were created by a rise in technologies that converted into nonfood crop residues such as forest products, and grasses. Those crop productivity changes are still at baseline levels. The results included an impact of cellulosic technologies, that showed considerable softening of those effects, particularly in oil crops, and cassava. Improvements were not incorporated into this model since they’ve been used for quite a long time and have little need for improvement. (RoseGrant, M., Msangi, S., Sulser, T., and Santos, R., 2006) And now we can take a look at Franklin University who uses Project Planning and serves 7,800 students per term. With approximately 350 employees this well based project and portfolio management solution that they use is specifically designed for higher education. (Briggs, L., 2009) According to Patrick A. Bennett he says “It’s one thing to do a project well; it’s another to select the right project initially.” (Bennett, P., 2009) He also stated “we’re not starting nearly the number of projects that we used to because we just don’t have to in order to see the outcome.” (Bennett, P., 2009)
  • Recommendation Steps The Recommendation Steps I would present to my Manager would first include incorporating the twelve rules of Delegation into the plan which are Deciding why you are Delegating, Trust People and Let go, Use a Delegation Matrix, Define Tasks, Assign Tasks, Consider ability & Training Needs, Explanation of Individual Jobs, Verbally announce results, Prepare for Challenges, Give Deadlines, Give Support, and Ask for Feedback. Another Recommendation I would present to my Manager would be to Define Success and to Assess Qualifications for each Individual. (Camp, R., 2007) I would also recommend a Determination of Subordinate Capabilities as well as considering the Process that’s used. My Manager would also need to Balance Responsibility and Authority and to Delegate Consistently. Another Recommendation would be to Balance the Assignments, Focus on the Results, and review Group vs. Individual Planning. One more recommendation I would make would be to consider Upward Delegation at any given time. (Camp, R., 2007)
  • Conclusion There are several ways to Plan effectively which can become a very sensitive issue if one is not careful. There needs to be formalized agreement about goals and how delegation can be enjoyable once it begins. Strengths and Weaknesses need to be considered within a candidate’s talents, schedule, and specialization. Some key ingredients to look for in a candidate is to make sure you delegate someone who can successfully complete a task are skills, resources, experience, time, and willingness. You don’t want to give someone an assignment that is way below their skill level so reviewing the lowest common denominator is a good idea. You must use delegation as a tool which is both interesting and one that adds drudgery in a balanced manner. A delegation is an opportunity for each and every candidate to grow and expand their skills and allows the Manager to get their mental chores completed. A delegation Log needs to be kept in order to keep information on when you handed a job over to certain candidates and who. A log needs to be kept so the Manager can keep up with when each delegation is due and what projects were given to whom. (Creel, R., 2009) No human is error free, be sure to write it down and keep a log. Let your team know when you want it back by providing deadlines for the assignment. Breaking the assignment up into chunks allows milestones to be created or sub deadlines and this makes it much easier for the candidate to handle. There also needs to be follow-up points that will be a continuing process throughout the project. Having team members check in on a regular basis by asking them to report their progress allows room for discussion on problems and any resources they may need. It also allows room for adjustments to the project assigned. A goal must be agreed upon which leaves guessing out of the picture. A good Manager will communicate what results they want prior to giving candidates the assignment. Remember the entire point of delegation is to save time. You also have to allow each candidate freedom by letting them loose and not micro-managing them. And once all of this is accomplished and assignments are turned in give each candidate a pat on the back and give credit where it’s due. By doing this it causes your candidates to work harder for you in the future. Successful Planning, Organization, Leading and Control will develop an excellent outcome, and entrusts authority, power, and responsibility to another person. This will ensure the Keys to Success (Creel, R., 2009)
  • These are Reference Notes and References which provide information necessary for each reader to locate and retrieve any source listed with both In Text Citation and Reference Pages. (Neyhart, D., Karper, E., Seas, K., & Russell, T., 2009)
  • These are Reference Notes and References which provide information necessary for each reader to locate and retrieve any source listed with both In Text Citation and Reference Pages. (Neyhart, D., Karper, E., Seas, K., & Russell, T., 2009)

Transcript

  • 1. Strategic Corporate Goals
    Business Management and Leadership
    Carla J. McCoy
    Unit 2 Individual Project – Planning
    February 20th, 2009
    American InterContinental University
  • 2. Introduction
    Scenario Based Planning
    Project Based Planning
  • 3. Planning
    Designed with the End in Mind.
    A Consistent view of what the future holds. .
    The Actual way to Plan
    Project Based Planning
    The Ideal way to plan…
    Scenario Based Planning
    1) Select a Planning Team.
    2) Determine the Question
    3) Gather Background Information
    4) Determine Key Driving Forces
    - High Level of Uncertainty
    - High Level of Influence
    5) Identify Scenarios
    - Inductive
    - Deductive
    6) Develop Scenarios
    - Include other Driving Forces
    - Systems Thinking
    - Narrative Development
    - Characters, or catchy names
    7) Agree on Scenarios
    8) Discuss what each Scenario means for the corporation
    9) Discuss Strategies for Proactively addressing uncertainties in the future of the organization (Asymptote, 2009)
    1) Define Project Goals and Objectives
    2) Identify Activities and Resources
    3) Establish Sequences
    4) Estimate time for Activities
    5) Determine Project Completion Date
    6) Compare with Objectives
    7) Determine additional resource requirements (Haughey, D., 2009)
    Smart Test
    Specific
    Measurable
    Agreed Upon
    Realistic
    Time Based (Haughey, D., 2009)
  • 4. Implications of Managers & the Organization
    Defining Success
    Result and Effect of Job Performance
    Outcome of the Task
  • 5. Both Techniques
    External Perspective
    Scenario Plan
    Project Plan
    Strategy Assessment
    Strategy Development
    Market Scenarios
    Env. Trends/issues
    Internal Perspective
    Strategy Options
    Strategy Scenarios
  • 6. Defend Viewpoint
  • 7. Recommendation Steps
  • 8. Conclusion
  • 9. References
    Web-Page from Online College Course:
    AIU Online, (2009) Unit 2 Individual Project Planning MGT240-0901A-21 American InterContinental University retrieved
    on February 20th, 2009 at https://mycampus.aiu-online.com
    McCoy, C., (2009) Unit 2 Individual Project Planning MGT240-0901A-21 American InterContinental University retrieved
    on February 20th, 2009 at https://mycampus.aiu-online.com
    eBook :
    Robbins, S., & Coulter, M., (2007) Management Prentice Hall Pearson Education Ch. 7-9 (p. 252-263) American
    InterContinental University eBook retrieved on February 20th, 2009 at https://mycampus.aiu-online.com
    Web-Page:
    Asymptote, (2009) Scenario Based Strategic Planning Reader A Brief Overview and Introduction to Scenario Planning
    retrieved on February 20th, 2009 at http://www.opensourcescenarios.org/Scenario_planning_reader.PDF
    Haughey, D., (2009) Project Planning, a step by step guide retrieved on February 20th, 2009 at
    http://www.projectsmart.co.uk/project-planning-step-by-step.html
    RoseGrant, M., Msangi, S., Sulser, T., and Santos, R., (2006) BioEnergy and Agriculture: Promises and Challenges Biofuels
    and the Global Food Balance retrieved on February 20th, 2009 at http://www.ifpri.org/2020/focus/focus14/focus14_03.pdf
    Peterson, G., (2003) Scenario Planning retrieved on February 20th, 2009 at
    http://www.geog.mcgill.ca/faculty/peterson/scenarios.html
  • 10. Reference
    Web Page Encyclopedia:
    Camp, R., (2007) “Delegation” Referenceforbusiness.com 9 Feb. 2009 Revised by Simmering, M., (2007) from,
    http://www.referenceforbusiness.com/management/De-Ele/Delegation.html
    Web Article:
    Bennett, P., (2009) 5 tips for better Project Management Director of the Project Management Office at Franklin University
    retrieved on February 20th, 2009 at http://campustechnology.com/Articles/2009/02/05/5-Tips-for-Better-Project-Management.aspx
    Briggs, L., (2009) 5 tips for better Project Management Campus Technology retrieved on February 20th, 2009 at
    http://campustechnology.com/Articles/2009/02/05/5-Tips-for-Better-Project-Management.aspx
    Newsletter/Newspaper Article:
    Creel, R., (2009) 10 Ways to Delegate More effectively retrieved on February 15th, 2009
    At http://www.onlineorganizing.com/NewslettersArticle.asp?newsletter=go&article=260
    Online Writing & Teaching Resource:
    Neyhart, D., Karper, E., Seas, K., & Russell, T., (2009) Reference List: Basic Rules The OWL At Purdue retrieved on
    February 20th, 2009 at http://owl.english.purdue.edu/owl/resource/560/05/