PDF is not your Friend

Slide 1: PDF is not Your Friend Gary Barber radharc.com.au manwithnoblog.com

Slide 2: Use a PDF for: • Large reports (Research papers, Annual Reports)

Slide 3: Use a PDF for: • Large reports (Research papers, Annual Reports) • Books or chapters of a book

Slide 4: Use a PDF for: • Large reports (Research papers, Annual Reports) • Books or chapters of a book • Licensed (password protected) documents

Slide 5: Use a PDF for: • Large reports (Research papers, Annual Reports) • Books or chapters of a book • Licensed (password protected) documents • Legal or procedural forms

Slide 6: Don’t use PDF for: • Short brochures and Spec sheets

Slide 7: Don’t use PDF for: • Short brochures and Spec sheets • Product catalogues

Slide 8: Don’t use PDF for: • Short brochures and Spec sheets • Product catalogues • Short one to five page documents

Slide 9: The Hiccup • Version 5 Database Corruption Error Error: Encryption Corrupt Database

Slide 10: The Hiccup • Version 5 Database Corruption Error Error: Encryption Corrupt Database • Fixed in Version 5.02 - low distribution

Slide 11: The Hiccup • Version 5 Database Corruption Error Error: Encryption Corrupt Database • Fixed in Version 5.02 - low distribution • Fix for Version 7 documents

Slide 12: Optimisation - InDesign • Look for hidden Vectors / Images

Slide 13: Optimisation - InDesign • Look for hidden Vectors / Images • Remove masks, clip and crop images

Slide 14: Optimisation - InDesign • Look for hidden Vectors / Images • Remove masks, clip and crop images • Vector all gradients, use vector based EPS, not bitmap

Slide 15: Optimisation - InDesign • Look for hidden Vectors / Images • Remove masks, clip and crop images • Vector all gradients, use vector based EPS, not bitmap • Jepgs instead of Tiffs

Slide 16: Optimisation - InDesign • Look for hidden Vectors / Images • Remove masks, clip and crop images • Vector all gradients, use vector based EPS, not bitmap • Jepgs instead of Tiffs • Black & White or Duo Tone Pics or Pics with large blocks of colour

Slide 17: Optimisation - InDesign • Look for hidden Vectors / Images • Remove masks, clip and crop images • Vector all gradients, use vector based EPS, not bitmap • Jepgs instead of Tiffs • Black & White or Duo Tone Pics or Pics with large blocks of colour • Use Smart Objects

Slide 18: Optimisation - General • Acrobat PDF Optimiser

Slide 19: Optimisation - General • Acrobat PDF Optimiser • Flatten Transparency

Slide 20: Optimisation - General • Acrobat PDF Optimiser • Flatten Transparency • Downsample images - one step from to far

Slide 21: Optimisation - General • Acrobat PDF Optimiser • Flatten Transparency • Downsample images - one step from to far • Remove pruned document structure and bookmark details

Slide 22: Optimisation - General • Acrobat PDF Optimiser • Flatten Transparency • Downsample images - one step from to far • Remove pruned document structure and bookmark details • Don’t try and combine separate PDF documents via the insert function

Slide 23: Searchable PDF • Add basic MetaData

Slide 24: Searchable PDF • Add basic MetaData • Add advanced MetaData

Slide 25: Searchable PDF • Add basic MetaData • Add advanced MetaData • Use Version 7 - improved MetaData format

Slide 26: Accessible PDF - Word • Use Heading Styles

Slide 27: Accessible PDF - Word • Use Heading Styles • Table of contents

Slide 28: Accessible PDF - Word • Use Heading Styles • Table of contents • Alt Text on Images

Slide 29: Accessible PDF - Word • Use Heading Styles • Table of contents • Alt Text on Images • Alt Text on Links

Slide 30: Accessible PDF - Word • Use Heading Styles • Table of contents • Alt Text on Images • Alt Text on Links • Table - “Repeat as Header Row”

Slide 31: Accessible PDF - Word • Use Heading Styles • Table of contents • Alt Text on Images • Alt Text on Links • Table - “Repeat as Header Row” • Contrasting Colours

Slide 32: Accessible PDF - InDesign • Set Tags in presets

Slide 33: Accessible PDF - InDesign • Set Tags in presets • Use h1 to h6 named styles

Slide 34: Accessible PDF - InDesign • Set Tags in presets • Use h1 to h6 named styles • Images - new Attribute “Alt”

Slide 35: Accessible PDF - InDesign • Set Tags in presets • Use h1 to h6 named styles • Images - new Attribute “Alt” • Links and List Post Production (sorry)

Slide 36: Accessible PDF - Acrobat • No rasterised text

Slide 37: Accessible PDF - Acrobat • No rasterised text • Use Acrobat 7 or above

Slide 38: Accessible PDF - Acrobat • No rasterised text • Use Acrobat 7 or above • Build Tags

Slide 39: Accessible PDF - Acrobat • No rasterised text • Use Acrobat 7 or above • Build Tags • Use Content Tab to navigate structure

Slide 40: Accessible PDF - Acrobat • No rasterised text • Use Acrobat 7 or above • Build Tags • Use Content Tab to navigate structure • Build Bookmarks

Slide 41: Accessible PDF - Acrobat • No rasterised text • Use Acrobat 7 or above • Build Tags • Use Content Tab to navigate structure • Build Bookmarks • Build Pages / Thumbnails

Slide 42: Thankyou No lemons where used in this production Distributed under Creative Commons License Gary Barber gary@manwithnoblog.com radharc.com.au manwithnoblog.com