Make Presentations (2)


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Used to deliver BSBCMM401A

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Make Presentations (2)

  2. 2. Learning Outcomes for this lesson….. On completing this chapter you should be able to: <ul><li>Select relevant information </li></ul><ul><li>Organise ideas </li></ul><ul><li>Use different types of speaking styles appropriate to different situations </li></ul><ul><li>Express ideas clearly and audibly </li></ul><ul><li>Identify and use appropriate nonverbal communication in speaking </li></ul><ul><li>Deliver an effective presentation </li></ul>
  3. 3. Presentations in the workplace <ul><li>Examples of the oral presentations they may be asked to make include: </li></ul><ul><ul><li>introductions </li></ul></ul><ul><ul><li>instructions </li></ul></ul><ul><ul><li>team briefings </li></ul></ul><ul><ul><li>brief reports </li></ul></ul><ul><ul><li>long formal presentations </li></ul></ul>
  4. 4. Planning the presentation <ul><li>Establish your context. </li></ul><ul><li>Design it to be relevant. </li></ul><ul><li>To fulfill these aims the presentation needs to be designed to achieve one or more of the following </li></ul><ul><ul><li>inform </li></ul></ul><ul><ul><li>persuade </li></ul></ul><ul><ul><li>entertain </li></ul></ul>
  5. 5. Planning the presentation.. cont <ul><li>This preparation involves six steps: </li></ul><ul><ul><li>Define the purpose </li></ul></ul><ul><ul><li>Analyse the audience </li></ul></ul><ul><ul><li>Consider the context and setting </li></ul></ul><ul><ul><li>Identify the main ideas </li></ul></ul><ul><ul><li>Research and find supporting material for the message </li></ul></ul><ul><ul><li>Plan and organise the material </li></ul></ul>
  6. 6. Define the purpose <ul><li>What should I be asking myself? </li></ul><ul><li>Why is it important? </li></ul>
  7. 7. Analyse the audience <ul><li>The audience’s… </li></ul><ul><ul><li>experience </li></ul></ul><ul><ul><li>age </li></ul></ul><ul><ul><li>interests </li></ul></ul><ul><ul><li>reasons for listening </li></ul></ul><ul><li>… greatly influence the meaning they receive from the message </li></ul><ul><ul><li>How much does the audience know about the topic? </li></ul></ul><ul><ul><li>How involved is the audience in the topic or issue? </li></ul></ul><ul><ul><li>How controversial will the topic be for the audience? </li></ul></ul><ul><ul><li>How can the topic be related to audience interests ? </li></ul></ul>
  8. 8. Consider the context and setting
  9. 9. Identify the main ideas <ul><li>Organise the main ideas. </li></ul><ul><li>Ensure you are easy to understand. </li></ul><ul><li>The ideas presented need to be well researched. </li></ul><ul><li>Prepare an outline. </li></ul>
  10. 10. Plan the presentation <ul><li>An effective structure is created by using the following approach: </li></ul><ul><ul><li>Keep it simple – 3 points rather than 12 </li></ul></ul><ul><ul><li>Prepare a strong opening and close </li></ul></ul><ul><ul><li>Present a transparent structure </li></ul></ul><ul><ul><li>Use notes effectively </li></ul></ul>
  11. 11. Approaches to speaking to a group <ul><li>Six approaches to speaking in public are: </li></ul><ul><ul><li>prepared speeches </li></ul></ul><ul><ul><li>impromptu speeches </li></ul></ul><ul><ul><li>manuscript speeches </li></ul></ul><ul><ul><li>memorised speeches </li></ul></ul>
  12. 12. The prepared speech <ul><li>A prepared speech is planned and organised before the time of presentation. </li></ul><ul><li>Al Gore - New thinking on the climate crisis </li></ul>
  13. 13. The impromptu speech <ul><li>An impromptu speech is unexpected, and delivered unprepared </li></ul>
  14. 14. The PREP formula <ul><li>P stands for the main P oint </li></ul><ul><li>R stands for the R eason </li></ul><ul><li>E stands for the E xample </li></ul><ul><li>P stands for restating the main P oint </li></ul>
  15. 15. The manuscript speech <ul><li>A manuscript speech is researched and structured, and generally read </li></ul><ul><li>The Declaration of Independence - A reading </li></ul>
  16. 16. The memorised speech <ul><li>A memorised speech is suited to short talks. </li></ul><ul><li>Sir Ken Robinson - Bring on the learning revolution </li></ul>
  17. 17. Preparing the presentation <ul><li>There are four steps in this stage: </li></ul><ul><ul><li>write the presentation </li></ul></ul><ul><ul><li>rewrite for the ear </li></ul></ul><ul><ul><li>practise and revise the content </li></ul></ul><ul><ul><li>organise the visual aids </li></ul></ul>
  18. 18. Speaker credibility <ul><li>Speakers can develop credibility by: </li></ul><ul><ul><li>communicating positive attitudes about self, the message, and the audience </li></ul></ul><ul><ul><li>finding and emphasising common ground between the speaker and the audience </li></ul></ul><ul><ul><li>preparing every speech with care , to ensure demonstration of confidence, clear reasoning and extensive knowledge </li></ul></ul>
  19. 19. Write the presentation <ul><li>The presentation has three parts: </li></ul><ul><ul><li>the introduction (creates interest) </li></ul></ul><ul><ul><li>the body (develops the central theme) </li></ul></ul><ul><ul><li>the conclusion (reinforces the main idea or provides a final summary) </li></ul></ul><ul><li>Strategies to achieve these things are: </li></ul><ul><ul><li>pose a question </li></ul></ul><ul><ul><li>use humour appropriate to the audience and relevant to the topic </li></ul></ul><ul><ul><li>relate a short anecdote (i.e. a brief story) </li></ul></ul><ul><ul><li>present an interesting fact </li></ul></ul>
  20. 20. Writing the body <ul><li>Examples of supporting material are: </li></ul><ul><ul><li>personal experiences </li></ul></ul><ul><ul><li>examples and illustrations </li></ul></ul><ul><ul><li>facts </li></ul></ul><ul><ul><li>statistics </li></ul></ul>
  21. 21. Techniques for enlivening a presentation
  22. 22. Writing the conclusion <ul><li>It should be the most memorable part of the talk so, to create impact , use: </li></ul><ul><ul><li>a relevant anecdote </li></ul></ul><ul><ul><li>a quotation or example </li></ul></ul><ul><ul><li>a recommendation </li></ul></ul>
  23. 23. Delivering the speech <ul><li>The quality of a speech is affected by the speaker’s: </li></ul><ul><ul><li>voice </li></ul></ul><ul><ul><li>nonverbal communication </li></ul></ul><ul><ul><li>visual aids </li></ul></ul>
  24. 24. Review Questions <ul><li>What are examples of the oral presentations ? </li></ul><ul><ul><li>introductions </li></ul></ul><ul><ul><li>instructions </li></ul></ul><ul><ul><li>team briefings </li></ul></ul><ul><ul><li>brief reports </li></ul></ul><ul><li>Preparation involves six steps: </li></ul><ul><li>Define the purpose </li></ul><ul><li>Analyse the audience </li></ul><ul><li>Consider the context and setting </li></ul><ul><li>Identify the main ideas </li></ul><ul><li>Research and find supporting material for the message </li></ul><ul><li>Plan and organise the material </li></ul>
  25. 25. Review Questions <ul><li>A memorised speech is suited to … </li></ul><ul><ul><li>short talks </li></ul></ul><ul><li>A prepared speech is … </li></ul><ul><ul><li>planned and organised before the time of presentation </li></ul></ul><ul><li>An impromptu speech is … </li></ul><ul><ul><li>unexpected, and delivered unprepared </li></ul></ul><ul><li>A manuscript speech is … </li></ul><ul><ul><li>researched and structured, and generally read </li></ul></ul>
  26. 26. Presentation Activity <ul><li>INDIVIDUALLY: You will be provided with a speech/news report/short story OR poem. </li></ul><ul><li>You will be required to record your own voice and reflect on areas of improvement. </li></ul><ul><li>Ensure that you practice your presentation with a partner and use your Student Observation Sheet to guide you in what is expected. </li></ul><ul><li>You are expected to present your manuscript reading at 830am the 5 th of October. </li></ul>