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Pre petitioningorientation

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For use with extension efforts in Section 41

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  • Transcript

    • 1. ALPHA PHI OMEGA Pre-Petitioning Orientation
    • 2. WELCOME! Let’s talk
    • 3. WHAT’S TO COME?
    • 4. WHAT’S TO COME?
    • 5. WHAT’S TO COME?• Introductions
    • 6. WHAT’S TO COME?• Introductions• Purpose of Petitioning Group
    • 7. WHAT’S TO COME?• Introductions• Purpose of Petitioning Group• Fraternity Structure
    • 8. WHAT’S TO COME?• Introductions• Purpose of Petitioning Group• Fraternity Structure• Controlling Body
    • 9. WHAT’S TO COME?• Introductions• Purpose of Petitioning Group• Fraternity Structure• Controlling Body• Process in Becoming a Chartered/Rechartered Chapter
    • 10. WHAT’S TO COME?
    • 11. WHAT’S TO COME?• History, principles, traditions and practice
    • 12. WHAT’S TO COME?• History, principles, traditions and practice• Risk Management Policies
    • 13. WHAT’S TO COME?• History, principles, traditions and practice• Risk Management Policies• Membership Policies
    • 14. WHAT’S TO COME?• History, principles, traditions and practice• Risk Management Policies• Membership Policies• Goal-Setting
    • 15. WHAT’S TO COME?• History, principles, traditions and practice• Risk Management Policies• Membership Policies• Goal-Setting• Handling Non-Performers
    • 16. WHAT’S TO COME?
    • 17. WHAT’S TO COME?• Conflict Resolution
    • 18. WHAT’S TO COME?• Conflict Resolution• Communication
    • 19. WHAT’S TO COME?• Conflict Resolution• Communication• Recruiting
    • 20. WHAT’S TO COME?• Conflict Resolution• Communication• Recruiting• The Rest
    • 21. INTRODUCTIONS
    • 22. INTRODUCTIONS
    • 23. INTRODUCTIONS• Name
    • 24. INTRODUCTIONS• Name• Current Position
    • 25. INTRODUCTIONS• Name• Current Position• Initiating Chapter
    • 26. INTRODUCTIONS• Name• Current Position• Initiating Chapter• Path you took here
    • 27. INTRODUCTIONS• Name• Current Position• Initiating Chapter• Path you took here• Why are you here and helping this group succeed?
    • 28. WHO AM I?
    • 29. WHO AM I?
    • 30. WHO AM I?• Candace Ann Barnhill
    • 31. WHO AM I?• Candace Ann Barnhill• Section 41 Chair
    • 32. WHO AM I?• Candace Ann Barnhill• Section 41 Chair• Alumni Volunteer
    • 33. WHO AM I?• Candace Ann Barnhill• Section 41 Chair• Alumni Volunteer• AEZ Alumna
    • 34. WHO AM I?• Candace Ann Barnhill• Section 41 Chair• Alumni Volunteer• AEZ Alumna• I’m here to help because I believe in the fraternity and in the ability of students to make more of their college careers than society expects of them. (Plus it’s just insane levels of fun!)
    • 35. WHO ARE YOU?
    • 36. WHO ARE YOU?
    • 37. WHO ARE YOU?• Name• Current Position• Initiating Chapter• Path you took here• Why are you here and helping this group succeed?
    • 38. WHY A PETITIONING GROUP?
    • 39. WHY A PETITIONING GROUP?
    • 40. WHY A PETITIONING GROUP?• Learn about Alpha Phi Omega
    • 41. WHY A PETITIONING GROUP?• Learn about Alpha Phi Omega• Learn about chapter structure
    • 42. WHY A PETITIONING GROUP?• Learn about Alpha Phi Omega• Learn about chapter structure• Recruit
    • 43. WHY A PETITIONING GROUP?• Learn about Alpha Phi Omega• Learn about chapter structure• Recruit• Learn about fraternity Structure
    • 44. WHY A PETITIONING GROUP?
    • 45. WHY A PETITIONING GROUP?• Develop the chapter to come
    • 46. WHY A PETITIONING GROUP?• Develop the chapter to come • processes
    • 47. WHY A PETITIONING GROUP?• Develop the chapter to come • processes • programs
    • 48. WHY A PETITIONING GROUP?• Develop the chapter to come • processes • programs • structure
    • 49. WHY A PETITIONING GROUP?• Develop the chapter to come • processes • programs • structure • attitudes
    • 50. WHY A PETITIONING GROUP?• Develop the chapter to come • processes • programs • structure • attitudes • culture
    • 51. WHAT’S THE DIFF?
    • 52. WHAT’S THE DIFF?•A petitioning group is just a new chapter, right?
    • 53. WELL, NO.
    • 54. A PETITIONING GROUP:
    • 55. A PETITIONING GROUP:• Will become a chapter
    • 56. A PETITIONING GROUP:• Will become a chapter• Has special abilities
    • 57. A PETITIONING GROUP:• Will become a chapter• Has special abilities • Rolling recruitment
    • 58. A PETITIONING GROUP:• Will become a chapter• Has special abilities • Rolling recruitment • Developing new member education program
    • 59. A PETITIONING GROUP:• Will become a chapter• Has special abilities • Rolling recruitment • Developing new member education program • Developing bylaws
    • 60. A CHAPTER:
    • 61. A CHAPTER:• Only initiates once a semester/year
    • 62. A CHAPTER:• Only initiates once a semester/year• Conductsa formal six- to 10-week new member education program each recruitment period
    • 63. A CHAPTER:• Only initiates once a semester/year• Conductsa formal six- to 10-week new member education program each recruitment period• Forms committees to review and propose changes to bylaws, policies, or anything that alters the chapter
    • 64. FRATERNITY STRUCTURE
    • 65. FRATERNITY STRUCTURE
    • 66. FRATERNITY STRUCTURE• National Board of Directors
    • 67. FRATERNITY STRUCTURE• National Board of Directors• Regions and Sections
    • 68. NATIONALBOARD OF DIRECTORS
    • 69. NATIONALBOARD OF DIRECTORS
    • 70. NATIONAL BOARD OF DIRECTORS• National Board of Directors
    • 71. NATIONAL BOARD OF DIRECTORS• National Board of Directors • Elected positions
    • 72. NATIONAL BOARD OF DIRECTORS• National Board of Directors • Elected positions • Appointed positions
    • 73. NATIONAL BOARD OF DIRECTORS• National Board of Directors • Elected positions • Appointed positions • Other
    • 74. ELECTED BOARD POSITIONS
    • 75. ELECTED BOARD POSITIONS
    • 76. ELECTED BOARD POSITIONS• President
    • 77. ELECTED BOARD POSITIONS• President• Vice President
    • 78. ELECTED BOARD POSITIONS• President• Vice President• Six Program Directors
    • 79. ELECTED BOARD POSITIONS• President• Vice President• Six Program Directors• Eleven Regional Directors
    • 80. APPOINTED BOARD POSITIONS
    • 81. APPOINTED BOARD POSITIONS
    • 82. APPOINTED BOARD POSITIONS• National Legal Council
    • 83. APPOINTED BOARD POSITIONS• National Legal Council• National Archivist
    • 84. APPOINTED BOARD POSITIONS• National Legal Council• National Archivist• International Relations Director
    • 85. OTHER BOARD POSITIONS
    • 86. OTHER BOARD POSITIONS
    • 87. OTHER BOARD POSITIONS• National Executive Director
    • 88. OTHER BOARD POSITIONS• National Executive Director• Past National Presidents
    • 89. OTHER BOARD POSITIONS• National Executive Director• Past National Presidents• Boy Scouts of America Representative
    • 90. OTHER BOARD POSITIONS• National Executive Director• Past National Presidents• Boy Scouts of America Representative• Life Members of the Board
    • 91. EVERYONE VOTES... EXCEPT:
    • 92. EVERYONE VOTES... EXCEPT:
    • 93. EVERYONE VOTES... EXCEPT:• National Executive Director
    • 94. EVERYONE VOTES... EXCEPT:• National Executive Director• People in appointed positions
    • 95. REGIONS AND SECTIONS
    • 96. REGIONS AND SECTIONS
    • 97. REGIONS AND SECTIONS• Administrative entities
    • 98. REGIONS AND SECTIONS• Administrative entities• Boundaries will move as necessary
    • 99. REGIONS AND SECTIONS• Administrative entities• Boundaries will move as necessary• Have their own conferences
    • 100. REGIONS
    • 101. REGIONS
    • 102. REGIONS• Elect their own Regional Directors at the National Convention
    • 103. REGIONS• Elect their own Regional Directors at the National Convention• Regional Director appoints staff members
    • 104. REGIONS• Elect their own Regional Directors at the National Convention• Regional Director appoints staff members• Numbered I to XI from East to West coasts
    • 105. REGIONS• Elect their own Regional Directors at the National Convention• Regional Director appoints staff members• Numbered I to XI from East to West coasts• Conference occurs every odd-numbered year in the fall
    • 106. REGIONS• Elect their own Regional Directors at the National Convention• Regional Director appoints staff members• Numbered I to XI from East to West coasts• Conference occurs every odd-numbered year in the fall• Votingat conference includes awards, bylaws, program areas, next conference host, etc., that will affect the region.
    • 107. SECTIONS
    • 108. SECTIONS
    • 109. SECTIONS• Elect their own Sectional Chairs at the Section Conference
    • 110. SECTIONS• Elect their own Sectional Chairs at the Section Conference• Section Chair appoints staff members
    • 111. SECTIONS• Elect their own Sectional Chairs at the Section Conference• Section Chair appoints staff members• Numbered 1 to 99 from West to East coasts
    • 112. SECTIONS• Elect their own Sectional Chairs at the Section Conference• Section Chair appoints staff members• Numbered 1 to 99 from West to East coasts• Conference occurs every Spring, but can happen every semester
    • 113. SECTIONS• Elect their own Sectional Chairs at the Section Conference• Section Chair appoints staff members• Numbered 1 to 99 from West to East coasts• Conference occurs every Spring, but can happen every semester• Votingat conference includes awards, bylaws, program areas, next conference host, etc., that will affect the section.
    • 114. CONTROLLING BODY
    • 115. THE NATIONALCONVENTION
    • 116. THE NATIONAL CONVENTION• Chieflyactive members, but also any voting member of the National Board of Directors.• Determines fees, names and rituals
    • 117. PROCESS
    • 118. PROCESS
    • 119. PROCESS• Submit legislation
    • 120. PROCESS• Submit legislation• Committee
    • 121. PROCESS• Submit legislation• Committee• Voice
    • 122. PROCESS• Submit legislation• Committee• Voice• Vote
    • 123. LEGISLATION
    • 124. LEGISLATION
    • 125. LEGISLATION• Any member can submit legislation
    • 126. LEGISLATION• Any member can submit legislation • Amendments to governing documents should be submitted and received by national headquarters 90 days or more prior to the convention to allow prior notice to chapters.
    • 127. LEGISLATION• Any member can submit legislation • Amendments to governing documents should be submitted and received by national headquarters 90 days or more prior to the convention to allow prior notice to chapters. • Resolutionsare preferred to arrive at headquarters 90 days or more prior to the convention, but can be submitted at any time.
    • 128. COMMITTEE
    • 129. COMMITTEE
    • 130. COMMITTEE• Every piece of legislation gets a reference committee
    • 131. COMMITTEE• Every piece of legislation gets a reference committee • Committees are made up of student voting delegates (unless an advisor is the only chapter representative)
    • 132. COMMITTEE• Every piece of legislation gets a reference committee • Committees are made up of student voting delegates (unless an advisor is the only chapter representative) • Committees meet during the first two days of convention
    • 133. COMMITTEE
    • 134. COMMITTEE• Committees will do one of three things to legislation:
    • 135. COMMITTEE• Committees will do one of three things to legislation: • Pass it up to the floor as is
    • 136. COMMITTEE• Committees will do one of three things to legislation: • Pass it up to the floor as is • Pass it up to the floor with revisions
    • 137. COMMITTEE• Committees will do one of three things to legislation: • Pass it up to the floor as is • Pass it up to the floor with revisions • Allrevisions must remain within the scope of the original legislation
    • 138. COMMITTEE• Committees will do one of three things to legislation: • Pass it up to the floor as is • Pass it up to the floor with revisions • Allrevisions must remain within the scope of the original legislation • Not pass it to the floor (recommend the legislation not pass)
    • 139. VOTE
    • 140. VOTE
    • 141. VOTE• Twovotes per active chapter, one per voting board member and one per regional alumni voting delegate
    • 142. CHAPTER VOTE
    • 143. CHAPTER VOTE
    • 144. CHAPTER VOTE• Active chapters get one vote per voting delegate unless there is only one student at the conference, then that student will get both votes.
    • 145. CHAPTER VOTE• Active chapters get one vote per voting delegate unless there is only one student at the conference, then that student will get both votes. • If a chapter sends two students, but only one is a voting delegate, the chapter forgoes its second vote.
    • 146. CHAPTER VOTE• Active chapters get one vote per voting delegate unless there is only one student at the conference, then that student will get both votes. • If a chapter sends two students, but only one is a voting delegate, the chapter forgoes its second vote. • Chapters determine how to select their voting delegates.
    • 147. VOICE
    • 148. VOICE
    • 149. VOICE• Petitioning groups have voice on the assembly floor, but no vote
    • 150. VOICE• Petitioning groups have voice on the assembly floor, but no vote •a petitioning group may send two representatives to the national assembly
    • 151. VOICE• Petitioning groups have voice on the assembly floor, but no vote •a petitioning group may send two representatives to the national assembly• All section chairs have voice on the floor, but no vote
    • 152. NATIONALBOARD OF DIRECTORS
    • 153. NATIONAL BOARD OF DIRECTORS• Acts on behalf of the National Convention between conventions
    • 154. NATIONALBOARD OF DIRECTORS
    • 155. NATIONAL BOARD OF DIRECTORS• Meets four times over the two year session.
    • 156. NATIONAL BOARD OF DIRECTORS• Meets four times over the two year session. • First meeting held at the national conference
    • 157. NATIONAL BOARD OF DIRECTORS• Meets four times over the two year session. • First meeting held at the national conference • Second meeting held in Kansas City
    • 158. NATIONAL BOARD OF DIRECTORS• Meets four times over the two year session. • First meeting held at the national conference • Second meeting held in Kansas City • Third meeting held in the national conference host city for that year
    • 159. NATIONAL BOARD OF DIRECTORS• Meets four times over the two year session. • First meeting held at the national conference • Second meeting held in Kansas City • Third meeting held in the national conference host city for that year • Fourth meeting location is at the discretion of the board
    • 160. NATIONALBOARD OF DIRECTORS
    • 161. NATIONAL BOARD OF DIRECTORS• We are allowed to observe board meetings unless convened in executive session
    • 162. NATIONAL BOARD OF DIRECTORS• We are allowed to observe board meetings unless convened in executive session • Generally, anything brought up to the board goes through a region director
    • 163. NATIONALBOARD OF DIRECTORS
    • 164. NATIONAL BOARD OF DIRECTORS• Adopts budgets, selects namesakes, etc.
    • 165. NATIONAL BOARD OF DIRECTORS• Adopts budgets, selects namesakes, etc.• Hasan executive committee that is empowered to act for the board in an emergency situation between sessions
    • 166. NATIONAL BOARD OF DIRECTORS• Adopts budgets, selects namesakes, etc.• Hasan executive committee that is empowered to act for the board in an emergency situation between sessions • Ourcurrent Region VII director, Cole Robertson, is a member of this executive committee
    • 167. PROCESS TO BECOME ACHARTERED/RECHARTERED CHAPTER
    • 168. PROCESS TO BECOME A CHARTERED/RECHARTERED CHAPTER• Is the same for charter or recharter
    • 169. PROCESS TO BECOME ACHARTERED/RECHARTERED CHAPTER
    • 170. PROCESS TO BECOME A CHARTERED/RECHARTERED CHAPTER• Prospective Group
    • 171. PROCESS TO BECOME A CHARTERED/RECHARTERED CHAPTER• Prospective Group• Interest Group
    • 172. PROCESS TO BECOME A CHARTERED/RECHARTERED CHAPTER• Prospective Group• Interest Group• Petitioning Group
    • 173. PROCESS TO BECOME A CHARTERED/RECHARTERED CHAPTER• Prospective Group• Interest Group• Petitioning Group• Chartered Chapter
    • 174. PROCESS TO BECOME A CHARTERED/RECHARTERED CHAPTER• Prospective Group• Interest Group• Petitioning Group• Chartered Chapter
    • 175. PROSPECTIVE GROUP
    • 176. PROSPECTIVE GROUP
    • 177. PROSPECTIVE GROUP• Extensionsponsor works with school officials and a few students to create an extension group on campus
    • 178. PROSPECTIVE GROUP• Extensionsponsor works with school officials and a few students to create an extension group on campus• Group meets, learns about the fraternity and chartering process, and recruits members
    • 179. PROSPECTIVE GROUP
    • 180. PROSPECTIVE GROUP• Checklist:
    • 181. PROSPECTIVE GROUP• Checklist: • Written campus permission
    • 182. PROSPECTIVE GROUP• Checklist: • Written campus permission • Extension process overview
    • 183. PROSPECTIVE GROUP• Checklist: • Written campus permission • Extension process overview • Fraternity orientation
    • 184. PROSPECTIVE GROUP• Checklist: • Written campus permission • Extension process overview • Fraternity orientation • Written fraternity approval
    • 185. PROSPECTIVE GROUP• Checklist: • Written campus permission • Extension process overview • Fraternity orientation • Written fraternity approval • Student interest (proven)
    • 186. PROSPECTIVE GROUP
    • 187. PROSPECTIVE GROUP• Checklist (continued):
    • 188. PROSPECTIVE GROUP• Checklist (continued): • Sponsor assigned
    • 189. PROSPECTIVE GROUP• Checklist (continued): • Sponsor assigned • Allmembers sign Risk Management and Membership Policies
    • 190. PROSPECTIVE GROUP• Checklist (continued): • Sponsor assigned • Allmembers sign Risk Management and Membership Policies • Complete the Interest Group checklist
    • 191. PROSPECTIVE GROUP• Checklist (continued): • Sponsor assigned • Allmembers sign Risk Management and Membership Policies • Complete the Interest Group checklist • National Officer confirmation of Interest Group status
    • 192. PROCESS TO BECOME A CHARTERED/RECHARTERED CHAPTER• Prospective Group• Interest Group• Petitioning Group• Chartered Chapter
    • 193. INTEREST GROUP
    • 194. INTEREST GROUP
    • 195. INTEREST GROUP• Continues to recruit members and learn about the fraternity
    • 196. INTEREST GROUP• Continues to recruit members and learn about the fraternity• Develops an officer structure
    • 197. INTEREST GROUP• Continues to recruit members and learn about the fraternity• Develops an officer structure• Develops a bylaws draft to include with petitioning group application
    • 198. INTEREST GROUP• Continues to recruit members and learn about the fraternity• Develops an officer structure• Develops a bylaws draft to include with petitioning group application• Plans service, leadership and fellowship events
    • 199. *QUICK ASIDE: EVENTS
    • 200. *QUICK ASIDE: EVENTS• Document as you go!
    • 201. *QUICK ASIDE: EVENTS• Document as you go! • Take your paperwork to every event
    • 202. *QUICK ASIDE: EVENTS• Document as you go! • Take your paperwork to every event • Log attendance, hours and event
    • 203. *QUICK ASIDE: EVENTS• Document as you go! • Take your paperwork to every event • Log attendance, hours and event • Write report on site, in the car, or immediately upon return
    • 204. INTEREST GROUP
    • 205. INTEREST GROUP• Works with big brother chapter
    • 206. INTEREST GROUP• Works with big brother chapter • See how they organize, execute, and report their projects and plans
    • 207. INTEREST GROUP
    • 208. INTEREST GROUP• Builds the bonds of brotherhood
    • 209. INTEREST GROUP• Builds the bonds of brotherhood • Within the group
    • 210. INTEREST GROUP• Builds the bonds of brotherhood • Within the group • With the big brother chapter
    • 211. INTEREST GROUP• Builds the bonds of brotherhood • Within the group • With the big brother chapter • With other chapters in the area
    • 212. INTEREST GROUP
    • 213. INTEREST GROUP• Can use “Alpha Phi Omega” on printed material and clothing
    • 214. INTEREST GROUP• Can use “Alpha Phi Omega” on printed material and clothing • Must display “Interest Group” with any fraternal reference
    • 215. INTEREST GROUP
    • 216. INTEREST GROUP• Checklist:
    • 217. INTEREST GROUP• Checklist: • At least five actively engaged students invovled
    • 218. INTEREST GROUP• Checklist: • At least five actively engaged students invovled • Permanent mailing address
    • 219. INTEREST GROUP• Checklist: • At least five actively engaged students invovled • Permanent mailing address • Fraternity orientation for all members
    • 220. INTEREST GROUP• Checklist: • At least five actively engaged students invovled • Permanent mailing address • Fraternity orientation for all members • Extension process orientation for all members
    • 221. INTEREST GROUP• Checklist: • At least five actively engaged students invovled • Permanent mailing address • Fraternity orientation for all members • Extension process orientation for all members • Petitioning member fees paid and forms filled out
    • 222. INTEREST GROUP
    • 223. INTEREST GROUP• Checklist (continued):
    • 224. INTEREST GROUP• Checklist (continued): • RiskManagement and Membership Policies signed by all participants
    • 225. INTEREST GROUP• Checklist (continued): • RiskManagement and Membership Policies signed by all participants • Petitioning Group application filled out and submitted to region director for his written approval
    • 226. INTEREST GROUP• Checklist (continued): • RiskManagement and Membership Policies signed by all participants • Petitioning Group application filled out and submitted to region director for his written approval • First Petitioning Ceremony performed
    • 227. PROCESS TO BECOME A CHARTERED/RECHARTERED CHAPTER• Prospective Group• Interest Group• Petitioning Group• Chartered Chapter
    • 228. PETITIONING GROUP
    • 229. PETITIONING GROUP
    • 230. PETITIONING GROUP• Lasts no fewer than 20 and no more than 45 weeks
    • 231. PETITIONING GROUP• Lasts no fewer than 20 and no more than 45 weeks• Start working like an active chapter
    • 232. PETITIONING GROUP• Lasts no fewer than 20 and no more than 45 weeks• Start working like an active chapter • Recruit
    • 233. PETITIONING GROUP• Lasts no fewer than 20 and no more than 45 weeks• Start working like an active chapter • Recruit • Educate
    • 234. PETITIONING GROUP• Lasts no fewer than 20 and no more than 45 weeks• Start working like an active chapter • Recruit • Educate • Set goals
    • 235. PETITIONING GROUP• Lasts no fewer than 20 and no more than 45 weeks• Start working like an active chapter • Recruit • Educate • Set goals • Execute plans
    • 236. PETITIONING GROUP• Held to chapter standards while fulfilling charter requirements
    • 237. PETITIONING GROUP
    • 238. PETITIONING GROUP• Continue building the bonds of brotherhood
    • 239. PETITIONING GROUP• Continue building the bonds of brotherhood • Service projects
    • 240. PETITIONING GROUP• Continue building the bonds of brotherhood • Service projects • Fellowship opportunities
    • 241. PETITIONING GROUP
    • 242. PETITIONING GROUP• Sponsor moves from director to guide
    • 243. PETITIONING GROUP• Sponsor moves from director to guide• Group takes responsibility for all efforts
    • 244. PETITIONING GROUP• Sponsor moves from director to guide• Group takes responsibility for all efforts • Document as you go.
    • 245. PETITIONING GROUP• Sponsor moves from director to guide• Group takes responsibility for all efforts • Document as you go. • Stayin contact with volunteer staff, other chapters, and each other
    • 246. PETITIONING GROUP
    • 247. PETITIONING GROUP• Canuse “Alpha Phi Omega” or “ΑΦΩ” on printed material and clothing
    • 248. PETITIONING GROUP• Canuse “Alpha Phi Omega” or “ΑΦΩ” on printed material and clothing • Must display “Petitioning Group” with any fraternal reference
    • 249. PETITIONING GROUP
    • 250. PETITIONING GROUP• Checklist (this is the biggest push):
    • 251. PETITIONING GROUP• Checklist (this is the biggest push): • Recruit at least four advisors:
    • 252. PETITIONING GROUP• Checklist (this is the biggest push): • Recruit at least four advisors: • two faculty, one community, and one scouting or youth services
    • 253. PETITIONING GROUP• Checklist (this is the biggest push): • Recruit at least four advisors: • two faculty, one community, and one scouting or youth services • Hold additional petitioning ceremonies for all recruits
    • 254. PETITIONING GROUP• Checklist (this is the biggest push): • Recruit at least four advisors: • two faculty, one community, and one scouting or youth services • Hold additional petitioning ceremonies for all recruits • All member dues and paperwork submitted
    • 255. PETITIONING GROUP
    • 256. PETITIONING GROUP• Checklist (continued):
    • 257. PETITIONING GROUP• Checklist (continued): • Recruitleast 25 actively engaged members, 20 of whom will return the next semester
    • 258. PETITIONING GROUP• Checklist (continued): • Recruitleast 25 actively engaged members, 20 of whom will return the next semester • Hold and document at least two leadership events
    • 259. PETITIONING GROUP• Checklist (continued): • Recruitleast 25 actively engaged members, 20 of whom will return the next semester • Hold and document at least two leadership events • TwoChapter Assessment and Planning Sessions held and documented electronically
    • 260. PETITIONING GROUP• Checklist (continued): • Recruitleast 25 actively engaged members, 20 of whom will return the next semester • Hold and document at least two leadership events • TwoChapter Assessment and Planning Sessions held and documented electronically • Leadership positions defined, functional and reported
    • 261. PETITIONING GROUP
    • 262. PETITIONING GROUP• Checklist (continued):
    • 263. PETITIONING GROUP• Checklist (continued): • Atleast one officer transition performed, documented and reported
    • 264. PETITIONING GROUP• Checklist (continued): • Atleast one officer transition performed, documented and reported • At least 12 service projects performed and documented
    • 265. PETITIONING GROUP• Checklist (continued): • Atleast one officer transition performed, documented and reported • At least 12 service projects performed and documented • Participate in and report National Service Week and/or Spring Youth Service Day project(s) for all petitioning semesters
    • 266. PETITIONING GROUP
    • 267. PETITIONING GROUP• Checklist (continued):
    • 268. PETITIONING GROUP• Checklist (continued): • At least three fellowship activities completed and documented
    • 269. PETITIONING GROUP• Checklist (continued): • At least three fellowship activities completed and documented • Leadership Development Summary form completed
    • 270. PETITIONING GROUP• Checklist (continued): • At least three fellowship activities completed and documented • Leadership Development Summary form completed • Service Program Summary form completed
    • 271. PETITIONING GROUP• Checklist (continued): • At least three fellowship activities completed and documented • Leadership Development Summary form completed • Service Program Summary form completed • Fellowship Program Summary form completed
    • 272. PETITIONING GROUP
    • 273. PETITIONING GROUP• Checklist (continued):
    • 274. PETITIONING GROUP• Checklist (continued): • Chapter bylaws written and formally adopted by group
    • 275. PETITIONING GROUP• Checklist (continued): • Chapter bylaws written and formally adopted by group • Budged formally adopted by group
    • 276. PETITIONING GROUP• Checklist (continued): • Chapter bylaws written and formally adopted by group • Budged formally adopted by group • Communication system in place
    • 277. PETITIONING GROUP• Checklist (continued): • Chapter bylaws written and formally adopted by group • Budged formally adopted by group • Communication system in place • Internal and external communications
    • 278. PETITIONING GROUP• Checklist (continued): • Chapter bylaws written and formally adopted by group • Budged formally adopted by group • Communication system in place • Internal and external communications • Application for EIN completed
    • 279. PETITIONING GROUP
    • 280. PETITIONING GROUP• Checklist (continued):
    • 281. PETITIONING GROUP• Checklist (continued): • Roster created
    • 282. PETITIONING GROUP• Checklist (continued): • Roster created • Includes all students and advisory committee members
    • 283. PETITIONING GROUP• Checklist (continued): • Roster created • Includes all students and advisory committee members • All grant paperwork completed
    • 284. PETITIONING GROUP• Checklist (continued): • Roster created • Includes all students and advisory committee members • All grant paperwork completed • Ongoing leadership development, fellowship and service plans in place and documented
    • 285. PETITIONING GROUP
    • 286. PETITIONING GROUP• Checklist (continued):
    • 287. PETITIONING GROUP• Checklist (continued): • Member education program in place and documented for all petitioning members
    • 288. PETITIONING GROUP• Checklist (continued): • Member education program in place and documented for all petitioning members • Advisor orientation in place and implemented for all new advisors
    • 289. PETITIONING GROUP• Checklist (continued): • Member education program in place and documented for all petitioning members • Advisor orientation in place and implemented for all new advisors • Recruitment, retention and education plans developed and documented
    • 290. PETITIONING GROUP
    • 291. PETITIONING GROUP• Checklist (continued):
    • 292. PETITIONING GROUP• Checklist (continued): • All applications and forms completed and submitted
    • 293. PETITIONING GROUP• Checklist (continued): • All applications and forms completed and submitted • Approval from section, region and national office to become chartered
    • 294. PROCESS TO BECOME A CHARTERED/RECHARTERED CHAPTER• Prospective Group• Interest Group• Petitioning Group• Chartered Chapter
    • 295. CHARTERED CHAPTER
    • 296. CHARTERED CHAPTER
    • 297. CHARTERED CHAPTER• Maintain access to sponsor and other volunteers
    • 298. CHARTERED CHAPTER• Maintain access to sponsor and other volunteers• Gain voting rights at conferences and privileges of membership in the national fraternity
    • 299. CHARTERED CHAPTER• Maintain access to sponsor and other volunteers• Gain voting rights at conferences and privileges of membership in the national fraternity • Wear Greek letters without additional designator
    • 300. CHARTERED CHAPTER• Maintain access to sponsor and other volunteers• Gain voting rights at conferences and privileges of membership in the national fraternity • Wear Greek letters without additional designator • Chapter name (which you cannot use until you have a charter)
    • 301. CHARTERED CHAPTER• Maintain access to sponsor and other volunteers• Gain voting rights at conferences and privileges of membership in the national fraternity • Wear Greek letters without additional designator • Chapter name (which you cannot use until you have a charter) • Lifetime of leadership development opportunities
    • 302. CHARTERED CHAPTER
    • 303. CHARTERED CHAPTER• This is not the end goal!
    • 304. CHARTERED CHAPTER
    • 305. CHARTERED CHAPTER• Themoment you cross the chartering finish line, the starting gun at the chapter level goes off.
    • 306. CHARTERED CHAPTER• Themoment you cross the chartering finish line, the starting gun at the chapter level goes off. • Meet all requirements for good standing
    • 307. CHARTERED CHAPTER• Themoment you cross the chartering finish line, the starting gun at the chapter level goes off. • Meet all requirements for good standing • Earn Chapter of Excellence awards
    • 308. CHARTERED CHAPTER• Themoment you cross the chartering finish line, the starting gun at the chapter level goes off. • Meet all requirements for good standing • Earn Chapter of Excellence awards • Earn Pledge Program of Excellence awards
    • 309. CHARTERED CHAPTER• Themoment you cross the chartering finish line, the starting gun at the chapter level goes off. • Meet all requirements for good standing • Earn Chapter of Excellence awards • Earn Pledge Program of Excellence awards • Become known for leadership and service on campus
    • 310. HISTORY, PRINCIPLES,TRADITIONS AND PRACTICE
    • 311. HISTORY
    • 312. HISTORY
    • 313. HISTORY• Chapter
    • 314. HISTORY• Chapter • Maintain a running history of chapter functions
    • 315. HISTORY• Chapter • Maintain a running history of chapter functions • Report activities to campus and community press
    • 316. HISTORY• Chapter • Maintain a running history of chapter functions • Report activities to campus and community press • Report activities to sectional, regional and national outlets
    • 317. HISTORY
    • 318. HISTORY• Story behind the founding
    • 319. HISTORY• Story behind the founding • Frank Reed Horton
    • 320. HISTORY• Story behind the founding • Frank Reed Horton • Experiences in WWI and working with scouts sparked a desire to create an organization that would develop a standard of manhood and help people get the right start in life
    • 321. FOUNDING
    • 322. FOUNDING• “My purpose was to make Alpha Phi Omega an organization for college men who cooperated with all youth movements, especially Scouting. I also anticipated that our Service program would expand to help people in need everywhere and to do service on the campus of each Chapter.” -- Frank Reed Horton
    • 323. FOUNDING
    • 324. FOUNDING• First ritual initiation:
    • 325. FOUNDING• First ritual initiation: • December 16, 1925
    • 326. FOUNDING• First ritual initiation: • December 16, 1925 • Easton, PA
    • 327. FOUNDING• First ritual initiation: • December 16, 1925 • Easton, PA • Lafayette college’s Brainerd Hall, second floor
    • 328. FOUNDING• First ritual initiation: • December 16, 1925 • Easton, PA • Lafayette college’s Brainerd Hall, second floor • Fourteen undergraduate students signed on as charter members
    • 329. CARDINAL PRINCIPLES
    • 330. CARDINAL PRINCIPLES
    • 331. CARDINAL PRINCIPLES• Leadership
    • 332. CARDINAL PRINCIPLES• Leadership• Friendship
    • 333. CARDINAL PRINCIPLES• Leadership• Friendship• Service
    • 334. CARDINAL PRINCIPLES
    • 335. CARDINAL PRINCIPLES• Leadership
    • 336. CARDINAL PRINCIPLES• Leadership • We offer leadership development opportunities to our members, but moreover we consistently develop student leaders through our programs
    • 337. CARDINAL PRINCIPLES
    • 338. CARDINAL PRINCIPLES• Friendship
    • 339. CARDINAL PRINCIPLES• Friendship • We build the bonds of brotherhood through a mutual respect as well as through the things we do.
    • 340. CARDINAL PRINCIPLES• Friendship • We build the bonds of brotherhood through a mutual respect as well as through the things we do. • provide service as a group
    • 341. CARDINAL PRINCIPLES• Friendship • We build the bonds of brotherhood through a mutual respect as well as through the things we do. • provide service as a group • plan fellowships in which all members can participate
    • 342. CARDINAL PRINCIPLES
    • 343. CARDINAL PRINCIPLES• Service
    • 344. CARDINAL PRINCIPLES• Service • Participate and plan service in four fields:
    • 345. CARDINAL PRINCIPLES• Service • Participate and plan service in four fields: • Service to the Fraternity
    • 346. CARDINAL PRINCIPLES• Service • Participate and plan service in four fields: • Service to the Fraternity • Service to the Campus
    • 347. CARDINAL PRINCIPLES• Service • Participate and plan service in four fields: • Service to the Fraternity • Service to the Campus • Service to the Community
    • 348. CARDINAL PRINCIPLES• Service • Participate and plan service in four fields: • Service to the Fraternity • Service to the Campus • Service to the Community • Service to the Nation
    • 349. MOTTO
    • 350. MOTTO• Be a leader, be a friend, be of service
    • 351. TRADITIONS
    • 352. TRADITIONS
    • 353. TRADITIONS• Symbols
    • 354. TRADITIONS• Symbols• Toast Song
    • 355. SYMBOLS
    • 356. SYMBOLS
    • 357. SYMBOLS• Jewel: Diamond
    • 358. SYMBOLS• Jewel: Diamond• Flower: Forget-Me-Not
    • 359. SYMBOLS• Jewel: Diamond• Flower: Forget-Me-Not• Tree: Oak
    • 360. SYMBOLS• Jewel: Diamond• Flower: Forget-Me-Not• Tree: Oak• Colors: Royal Blue and Old Glory Gold
    • 361. SYMBOLS• Jewel: Diamond• Flower: Forget-Me-Not• Tree: Oak• Colors: Royal Blue and Old Glory Gold• Bird: Golden Eagle (selected in 1976)
    • 362. TOAST SONG
    • 363. TOAST SONG
    • 364. TOAST SONG• Learn it, love it
    • 365. TOAST SONG• Learn it, love it• You’ll find yourself singing it in the shower or the car in no time
    • 366. PRACTICE
    • 367. FINANCE
    • 368. FINANCE
    • 369. FINANCE• Chapter
    • 370. FINANCE• Chapter • set your budget early and stick to it.
    • 371. FINANCE• Chapter • set your budget early and stick to it.• Problems setting a budget?
    • 372. FINANCE• Chapter • set your budget early and stick to it.• Problems setting a budget? • Contact a member of your 300K+ strong network. We’re here to help you.
    • 373. FINANCE
    • 374. FINANCE• Dues
    • 375. FINANCE• Dues• Life Membership
    • 376. FINANCE• Dues• Life Membership• Fundraising
    • 377. FINANCE• Dues• Life Membership• Fundraising• Donations
    • 378. FINANCE
    • 379. FINANCE• 1925 club (only available to join as a student)
    • 380. FINANCE• 1925 club (only available to join as a student)• Torchbearers (available to join as alumni)
    • 381. FINANCE• 1925 club (only available to join as a student)• Torchbearers (available to join as alumni)• Volunteerism
    • 382. DUES
    • 383. DUES
    • 384. DUES• Cover insurance for members and a little bit of the daily fraternal operations
    • 385. DUES• Cover insurance for members and a little bit of the daily fraternal operations• Cover part of the chapter’s daily operations (amount determined by the dues collected over the national requirement)
    • 386. LIFE MEMBERSHIP
    • 387. LIFE MEMBERSHIP• Fees go into the APO Endowment fund
    • 388. APO ENDOWMENT FUND
    • 389. APO ENDOWMENT FUND• As a separate legal entity:
    • 390. APO ENDOWMENT FUND• As a separate legal entity: • Cannot be hurt if APO looses financial security
    • 391. APO ENDOWMENT FUND• As a separate legal entity: • Cannot be hurt if APO looses financial security • Serves as a fraternity financial backup plan
    • 392. APO ENDOWMENT FUND• Regularlytransfers money to the fraternity to cover the costs of publishing the Torch and Trefoil
    • 393. APO ENDOWMENT FUND
    • 394. APO ENDOWMENT FUND• Is run by seven trustees
    • 395. APO ENDOWMENT FUND• Is run by seven trustees • four positions elected by the trustees
    • 396. APO ENDOWMENT FUND• Is run by seven trustees • four positions elected by the trustees • three positions filled by board of directors
    • 397. FUNDRAISING
    • 398. FUNDRAISING• Majority of chapter needs are met through fundraising
    • 399. DONATIONS
    • 400. DONATIONS
    • 401. DONATIONS• Alwayswelcome, and are a large part of the fraternity’s operations
    • 402. DONATIONS• Alwayswelcome, and are a large part of the fraternity’s operations • 1925 club
    • 403. DONATIONS• Alwayswelcome, and are a large part of the fraternity’s operations • 1925 club • Torchbearers
    • 404. DONATIONS• Alwayswelcome, and are a large part of the fraternity’s operations • 1925 club • Torchbearers • General
    • 405. 1925 CLUB
    • 406. 1925 CLUB
    • 407. 1925 CLUB• Only available to join as a student
    • 408. 1925 CLUB• Only available to join as a student • Alumni donate $19.25 per year and this goes toward fraternity operations
    • 409. TORCHBEARERS
    • 410. TORCHBEARERS
    • 411. TORCHBEARERS• Available to join as alumni member
    • 412. TORCHBEARERS• Available to join as alumni member • Alumnidonate annually and this goes toward fraternity operations
    • 413. VOLUNTEERISM
    • 414. VOLUNTEERISM• There are very few people in the national fraternity who are paid. Even Board of Directors members are volunteers.
    • 415. VOLUNTEERISM
    • 416. VOLUNTEERISM• Paid positions:
    • 417. VOLUNTEERISM• Paid positions: • National Executive Director
    • 418. VOLUNTEERISM• Paid positions: • National Executive Director • National Headquarters staff (which includes field reps)
    • 419. VOLUNTEERISM
    • 420. VOLUNTEERISM• Unpaid positions:
    • 421. VOLUNTEERISM• Unpaid positions: • Advisors
    • 422. VOLUNTEERISM• Unpaid positions: • Advisors • Section chairs and region directors
    • 423. VOLUNTEERISM• Unpaid positions: • Advisors • Section chairs and region directors • Section and region level appointed staff members
    • 424. VOLUNTEERISM• Unpaid positions: • Advisors • Section chairs and region directors • Section and region level appointed staff members • Not only do these people volunteer, they are not reimbursed for our expenses.
    • 425. PROCESS
    • 426. PROCESS• Bylaws, policies and actions are discussed and amended at the appropriate conference.
    • 427. PROCESS• Bylaws, policies and actions are discussed and amended at the appropriate conference.• Votingdelegates from each chapter form the body that makes decisions for the entire fraternity.
    • 428. RISK MANAGEMENT POLICY
    • 429. RISK MANAGEMENT POLICY• Review the fraternity, campus and potential chapter policies prior to becoming a petitioning group• Ensureall new members understand and agree to abide by all risk management policies
    • 430. MEMBERSHIP POLICY
    • 431. MEMBERSHIP POLICY• Review the fraternity and campus organization membership policies prior to start of petitioning process
    • 432. MEMBERSHIP POLICY
    • 433. MEMBERSHIP POLICY• Commit to the open membership of the fraternity
    • 434. MEMBERSHIP POLICY• Commit to the open membership of the fraternity • Thechapter should represent the campus population in which it operates
    • 435. MEMBERSHIP POLICY• Commit to the open membership of the fraternity • Thechapter should represent the campus population in which it operates • We do not use a bid system - ever
    • 436. MEMBERSHIP POLICY• Commit to the open membership of the fraternity • Thechapter should represent the campus population in which it operates • We do not use a bid system - ever • Any applicant who meets membership requirements as stated in bylaws and policies will gain acceptance
    • 437. GOAL SETTING
    • 438. GOAL SETTING
    • 439. GOAL SETTING• Keep goals within reason, but challenge yourselves
    • 440. GOAL SETTING• Keep goals within reason, but challenge yourselves • You will not have 500 members in this chapter by the time it charters, but 50 might be a number for which to strive
    • 441. GOAL SETTING• Keep goals within reason, but challenge yourselves • You will not have 500 members in this chapter by the time it charters, but 50 might be a number for which to strive • The minimum requirement is not a goal, it’s a requirement. Aim higher.
    • 442. GOAL SETTING
    • 443. GOAL SETTING• E-mail your section chair (section.41.chair@apo.org):
    • 444. GOAL SETTING• E-mail your section chair (section.41.chair@apo.org): • Your name
    • 445. GOAL SETTING• E-mail your section chair (section.41.chair@apo.org): • Your name • Your current position in the group
    • 446. GOAL SETTING• E-mail your section chair (section.41.chair@apo.org): • Your name • Your current position in the group • Your goals for the group overall
    • 447. GOAL SETTING• E-mail your section chair (section.41.chair@apo.org): • Your name • Your current position in the group • Your goals for the group overall • Your goals for your position after you advance
    • 448. HANDLINGNON-PERFORMERS
    • 449. HANDLINGNON-PERFORMERS
    • 450. HANDLING NON-PERFORMERS• Youneed to maintaing a balance between running a functional chapter and developing leaders
    • 451. HANDLING NON-PERFORMERS• Youneed to maintaing a balance between running a functional chapter and developing leaders • Allow members the chance to succeed
    • 452. HANDLING NON-PERFORMERS• Youneed to maintaing a balance between running a functional chapter and developing leaders • Allow members the chance to succeed • Hold all members accountable for their actions
    • 453. HANDLING NON-PERFORMERS• Youneed to maintaing a balance between running a functional chapter and developing leaders • Allow members the chance to succeed • Hold all members accountable for their actions • Ifa member is unable to fulfill his duties, recruit help or replacements in a productive way
    • 454. CONFLICT RESOLUTION
    • 455. CONFLICT RESOLUTION
    • 456. CONFLICT RESOLUTION• Eachgroup’s dynamic will determine the best conflict resolution plan
    • 457. CONFLICT RESOLUTION• Eachgroup’s dynamic will determine the best conflict resolution plan• Ideas:
    • 458. CONFLICT RESOLUTION• Eachgroup’s dynamic will determine the best conflict resolution plan• Ideas: • Weekly “safe-zone” inwhich any brother can express concerns with impunity
    • 459. CONFLICT RESOLUTION• Eachgroup’s dynamic will determine the best conflict resolution plan• Ideas: • Weekly “safe-zone” inwhich any brother can express concerns with impunity • Moderated discussions
    • 460. CONFLICT RESOLUTION• Eachgroup’s dynamic will determine the best conflict resolution plan• Ideas: • Weekly “safe-zone” inwhich any brother can express concerns with impunity • Moderated discussions • Keep advisors informed - they can help!
    • 461. COMMUNICATIONS
    • 462. COMMUNICATIONS
    • 463. COMMUNICATIONS• Information wants to flow, so let it
    • 464. COMMUNICATIONS• Information wants to flow, so let it • Share what you learn
    • 465. COMMUNICATIONS• Information wants to flow, so let it • Share what you learn • Share ideas
    • 466. COMMUNICATIONS• Information wants to flow, so let it • Share what you learn • Share ideas • Accept ideas and information from others
    • 467. COMMUNICATIONS
    • 468. COMMUNICATIONS• Stay in regular contact with:
    • 469. COMMUNICATIONS• Stay in regular contact with: • Each other and advisors
    • 470. COMMUNICATIONS• Stay in regular contact with: • Each other and advisors • Big Brother chapter and other chapters in the area
    • 471. COMMUNICATIONS• Stay in regular contact with: • Each other and advisors • Big Brother chapter and other chapters in the area • Section and region staff
    • 472. COMMUNICATIONS• Stay in regular contact with: • Each other and advisors • Big Brother chapter and other chapters in the area • Section and region staff • National office
    • 473. COMMUNICATIONS• Stay in regular contact with: • Each other and advisors • Big Brother chapter and other chapters in the area • Section and region staff • National office • for instance.... SUBMIT YOUR PAPERWORK
    • 474. RECRUITING
    • 475. RECRUITING
    • 476. RECRUITING• Stay within campus policies and rules
    • 477. RECRUITING• Stay within campus policies and rules• Some ideas:
    • 478. RECRUITING• Stay within campus policies and rules• Some ideas: • Pass out note cards for potential contacts at meetings
    • 479. RECRUITING• Stay within campus policies and rules• Some ideas: • Pass out note cards for potential contacts at meetings • Advertise service events on campus and invite all students
    • 480. RECRUITING• Stay within campus policies and rules• Some ideas: • Pass out note cards for potential contacts at meetings • Advertise service events on campus and invite all students • Word Of Mouth
    • 481. RECRUITING• Stay within campus policies and rules• Some ideas: • Pass out note cards for potential contacts at meetings • Advertise service events on campus and invite all students • Word Of Mouth • you’ll make friends with your brothers; become brothers with your friends
    • 482. THE REST
    • 483. THE RESTBROTHERS & HOUSES
    • 484. BROTHERS
    • 485. BROTHERS• Once initiated into the fraternity, we are all brothers
    • 486. BROTHERS• Once initiated into the fraternity, we are all brothers• We are equal and have equally valuable voices
    • 487. THE RESTBROTHERS & HOUSES
    • 488. HOUSES
    • 489. HOUSES• No.
    • 490. HOUSES• No.• Chapters may not buy, build, move into or squat in a chapter house
    • 491. HOUSES• No.• Chapters may not buy, build, move into or squat in a chapter house• We are co-ed and not part of the social Greek system
    • 492. ANY QUESTIONS?
    • 493. CONTACT ME
    • 494. CONTACT ME• Candace Barnhil• candace.barnhill@gmail.com• 214 315-9641
    • 495. THANK YOU