Software Preview Rubric

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  • 1. Educational Software Evaluation Project Summary Please describe the audience for the software and specify how many people are included in this audience. What are the specific benefits of this software package? Does the use of this software assist your school or department in achieving school or District goals? If so, please specify the goals. How does this software assist your school in achieving its goals? What other District resources would be required in order for you to be able to effectively deploy this software? Who else in the District will be impacted by this project? How will they be impacted?
  • 2. Financial Analysis Ongoing Annual Initial Cost Notes Cost Software: Hardware: Accessories: Facilities Modifications: Supplies / Materials Consumables: Installation Services: Support Services: Training Services: Other Costs: TOTALS:
  • 3. Licensing Information Select a licensing model and licensing calculation method for the software by placing an “X” in the “Select” column. If the licensing calculation methods include a combination of licensing methods, select all that apply and provide any supplemental info in the “Notes” column. Number Licensing Model Description / Definition: Select Notes: Purchased Perpetual License Once purchased, the District owns the right to use the software. It may continue to be used forever without further licensing fees. Annual License / The software is leased or licensed on an Lease annual basis, but is installed in the school or District facilities. Licensing fees must be paid annually to continue using the software. Annual Hosted The software is hosted by the vendor on Service their systems. The District pays a monthly or annual fee to use the software via the Internet. License Calculation Method: District License Once purchased, anyone in the District may use this software. There are no variable licensing fees, such as per-user, per-seat, or client access licenses required. School / Campus / Once purchased, anyone in the school may Site License use this software. There are no variable licensing fees, such as per-user, per-seat, or client access licenses required. Concurrent Use The license allows for a fixed number of License users to access the software at the same time. No per-user, per-seat, or client access licenses are required. Per-Seat License A license must be purchased for every computer where the software will be used. Per-User License A license must be purchased for every user (student, teacher, etc.) that will use the system. Per Server License A license must be purchased for each server that hosts the software.
  • 4. Technical Support Information Type of Description Provided in Specifics: Guaranteed Included or Support Current Purchase (“X” all that apply). Response Additional Provided / Proposal? Time? Cost? (Yes / No) Phone The vendor provides Hours of Support support via telephone. Operation (Eastern Time) Is the phone number toll-free? Remote The vendor can Hours of Access connect to our system Operation Support from their support center and (Eastern Time) troubleshoot problems remotely. Remote Access Method __ VPN __ Web-Based (WebEx, Expert City, etc.) __ Windows Terminal Services __ Citrix Metaframe __ PCAnywhere __ Direct Dial-Up __ Other On-Site The vendor dispatches Support a technician perform
  • 5. support in the school or District office.
  • 6. Training How will the users (staff / students) be trained on the use of this system? Who will perform the training? Where will the end-user training take place? Will someone on your staff be receiving additional technical training so that you will have someone on staff to support this system? Where will the technical training take place? What is your plan for ongoing training for end-users and technical support staff?
  • 7. Software Preview Rubric – Educational Evaluation Software Title: ____________________Presenter: ____________________ Please evaluate the program based on the following rubric. Level 1 Level 2 Level 3 Level 4 Score Content Does not address the SSS/ Some evidence of standards/District SSS/District Curriculum are aligned well to SSS/District Curriculum are well aligned District Curriculum Curriculum alignment with content. content. and effort is made to integrate content areas. Scope The software targets one The software is intended for the most The software addresses all levels of students The software addresses all levels of group of the intended students but cannot be used for from low to high achieving but information students from low to high achieving and audience. Special Education purposes. does not adequately cover topics. information adequately covers topics. Progression There is no logical There is a logical progression of There is a logical progression of topics and There is a logical progression of topics, progression of topics. topics but mastery level cannot be mastery level can be easily changed, but the and mastery level and the order of easily changed. teacher cannot control the order of student student work can be easily controlled by work. the teacher. Critical No attempt made to Some evidence of critical thinking Critical thinking questions or activities are Critical thinking questions or activities Thinking provide higher-level questions or activities but program is evident. are evident and students are required to questions or activities that primarily knowledge/comprehension develop projects that apply these apply critical thinking. based. thinking strategies Application There is no evident There is little connection between the The software contains activities which The software contains activities which connection between the software and application of skills; require application of skills as well as require application of skills as well as software and application activities are primarily for practice. practice. practice and also includes real-world of skills. projects that are completed using included computer tools. Engagement Little attempt is made to Some evidence of student Students find program engaging and are Students are engaged, motivated, and engage students. interactivity with program is shown. motivated to complete tasks. have choice within the program. Teacher Difficult to learn and Fairly simple to learn and manipulate Simple to learn and manipulate but outside Simple to learn and operate and can be Navigation manipulate but rigid and unchangeable the teacher’s capability to customize. easily customized to meet individual needs. Student Difficult to learn and Fairly simple to learn and manipulate. Simple to learn and manipulate. Simple to learn and manipulate. Students Navigation manipulate may be limited to this application only. Cost Very expensive and must Very expensive, no renewal fee Moderately expensive and must be renewed Reasonably priced and no renewal fee be renewed yearly. necessary. yearly. necessary. Support Little or no technical Technical support available, however Technical support available with in 72 Technical Support readily available; i.e. support available. there is a cost. hours; i.e. phone, email, etc… phone, email, etc… Assessment No assessment provided. Summative but no formative Summative and Formative assessments. Summative and formative assessments Assessment. which drive the instructional content and pace. Research No research base or Research base established on small Strong validity/reliability for research Strong validity and reliability findings Findings evidences. samples of population. findings based on limited from multiple studies on diverse studies/populations. populations. Standardization Software not in use in Software already in use in industry or Software already well-established in Software fully integrated in industry or industry or comparable comparable schools; user interface is industry or comparable schools; user comparable schools; user interface is schools; user interface is not difficult to master interface will be familiar to many users. familiar to most or all users unique or unusual Total Score
  • 8. Software Preview Rubric – Technical & Support Evaluation Software Title: ____________________Presenter: ____________________ Please evaluate the program based on the following rubric. Level 1 Level 2 Level 3 Level 4 Score Compatibility OS & Platform This software is compatible This software is compatible with some This software is compatible with most of This software is compatible with all of Compatibility with only with a small subset of operating systems and web browsers the operating systems and web browsers the staff and student computers on our of our computer operating our campus and can be implemented if on our campus and can be implemented campus as well as Windows Vista. systems. we reallocate computers and/or without additional hardware or significant purchase more. reallocation of hardware. Multi-User The software will not work The software will operate in a multi- The software will operate in a multi-user The software has been tested and will Environment in a multi-user environment. user environment (such as Windows environment, but requires special work in a multi-user environment -OR- XP or Vista workstation with multiple permissions available only to “Super (such as a Windows 2000/XP The software requires profiles) as long as multiple users are User”. workstation with multiple profiles). administrative permissions not logged onto the computer The software will run with on XP workstations. simultaneously. permissions and system policies set to -OR- “User” level and does not require The software has not been “Super User” or “Administrator” tested in a multi-user privileges on the workstation. environment. Workstation Less than half of the Some of the computers on our campus Most of the computers on our campus All of the staff and student computers Hardware computers in use on our meet the recommended system meet or exceed the recommended system on our campus meet or exceed the Requirements campus meet the requirements for this software and it requirements for this software and it can recommended system requirements recommended system can be implemented if we reallocate be implemented without the purchase of for this software and it can be requirements to run this computers and/or purchase more. additional hardware or significant implemented without hardware software. reallocation of hardware. changes. Server The software operates from The software operates from an The software is compatible with The software is compatible with Platform an appliance, not a standard appliance, not a standard server. The Windows Server 2003 server platform, Windows Server 2003 server platform server. The appliance must appliance must be purchased from the but the server must be purchased from the and can run on a standard District be purchased from the software vendor, but is Windows-based software vendor. server model. software vendor and is only and can be supported internally. vendor-supported. Database The software does not The software includes a database The software includes a proprietary The software uses Microsoft SQL Platform include a modern database engine (proprietary or commercial) that database system that is vendor-supported. Server 2005 or SQL Server MSDE engine, and is compatible is accessed as a flat file via a network –OR- the software uses Microsoft SQL version as its database platform. only with flat file databases share (Ex. MS Access, Fox Pro, etc.). Server version prior to version 2005 or accessed via a network share. MSDE. –AND- the database is accessed as a client-server application and not via a file share. Application The software requires a separate server The software is installed on two servers. The software is installed on a single Architecture for each tier and/or exceeds two servers The application server and web server (if server. The single server includes the for an installation. applicable) are on a single server and the application server, web server, and database on a separate server. database server as applicable.
  • 9. Terminal The software is not No compatibility issues are known, but This software has been tested to be fully This software has been tested to be Services compatible with Windows the application has not been tested and compatible in a Citrix Metaframe fully compatible with Windows Compatibility Terminal Services or Citrix. certified on Windows Terminal environment. The software has not been Terminal Services on Windows 2003. Services or Citrix. –OR- The tested and certified on Windows Terminal application has been tested somewhat, Services 2003. but testing is not completed. Virtualization The vendor explicitly states The vendor is not familiar with The application has not been fully tested The application has been fully tested Support that the software will not be virtualized server environments and is in a VMWare environment, but the and is supported in a VMWare supported if installed in a silent on the issue. vendor is familiar with virtualized environment. virtualized environment. environments and will support it in such an environment. Testing We have performed no We were able to demo the software in Our school / department has performed Our school / department has fully formal testing. another environment, but could not limited testing. We were unable to test in tested the application within our perform testing in our environment. a fully configured environment or at school in a configuration that realistic system load. Testing was accurately reflects our production conducted as the product will be used in network environment and found no -OR- our school, with every feature tested for technical support issues. Testing was We tested the software in our functionality. We anticipate no issues conducted as the product will be used environment but did not test all of the based upon the testing. in our school, with every feature features for functionality. tested for functionality. Java The software uses Java and is The software requires Java for core The software requires Java for some The software does not require Java. only supported on specific functionality but is guaranteed features, but is not required to use core Java versions, all of which compatible with all versions of feature set. The system is guaranteed are less than three years old. Microsoft and/or Sun Java Virtual compatible with all versions of Microsoft Machines and/or Java Runtime and/or Sun Java Virtual Machines and/or Environments published in at least the Java Runtime Environments published in last three years. We have not tested all at least the last three years. The Java functionality with existing Java functionality has been tested within our versions in use within the District. school using the Java versions already in use in the District and functioned properly. Flash / The software uses Flash or The software requires Flash or The software requires Flash or The software does not require Flash or Shockwave Shockwave but is only Shockwave and is compatible with Shockwave and is compatible with all Shockwave. compatible with versions only the most recent versions. –OR- versions released in the past year. older than the current The software is compatible with all Functionality was tested within the school versions provided by Adobe. Flash / Shockwave versions released in using existing Flash/Shockwave versions the past year but functionality was and the system functioned properly. tested within the school using existing Flash/Shockwave versions and the system functioned properly.
  • 10. Score Software Delivery Host Model The software is hosted by the The application is hosted at the school. The vendor offers multiple hosting vendor. options. At a minimum, the software can be hosted at the school level and there is an option for a centralized version. Delivery Model The software must be The software uses a workstation /server The software uses a client/server delivery The software uses a web-based installed on individual delivery model (access via a server model. A client application must be delivery model. Access is provided workstations. share, etc.). A client application must installed on each workstation. A server through a standard web browser. be installed on each workstation. A application is installed on a server. server application is installed on a server. Local Media In order to run the software, The software runs completely from Requirements a DVD-ROM, CD-ROM, or the network, with no local DVD- floppy disk must be in the ROM, CD-ROM, or floppy disk client computer at all times. media required. Centralized The software must be The software must be installed at the The software may be deployed in a The software may be centrally Deployment installed directly in a school level, but can be installed as a centralized configuration, but deployed across a wide area network. Capabilities computer lab, due to single server for the entire school. performance may suffer due to high The software is able to handle the full bandwidth requirements or Direct (local) access to the server is not bandwidth needs. Direct (local) access to number of staff and/or students using the requirement for direct required to operate and manage the the server is not required to operate and the system. Direct (local) access to (local) access to the server by software. manage the software. the server is not required to operate teachers. and manage the software. Bandwidth The software has very high The software has significant bandwidth The software has relatively low The software has very low bandwidth Requirements bandwidth requirements. requirements. The system may not bandwidth requirements. The system will requirements. The system would The system will operate at perform well over a shared 10mb/s operate at high performance levels over a operate at high performance levels high performance only with a WAN line. shared 10 mb/s WAN line assuming that over a shared 10 mb/s WAN line with switched network or a the number of concurrent users doesn’t more than 50 concurrent users. network running at 100 exceed 30-50 users. Mb/s. Network Access No server is used. The software maps to a network share Client-Server access to a server-based The software is accessed via a web Model Applications are installed for access. application over TCP/IP. No server browser. locally on workstations. The shares are required. application may use some network resource, such as web access. Internet Access Internet access is required Internet access is optional and requires Internet access is required, but uses a Does not require Internet access. – Requirements and requires additional additional software (plug-ins, applets, standard web browser. No special plug- OR- software (plug-ins, applets, non-standard browsers, etc.) to ins or applets must be installed on the Internet access is optional. All non-standard browsers, etc.) function properly. workstation. Internet access is handled through a to function properly. standard web browser. No special plug-ins or applets must be installed on the workstations. Internet Access Internet access requires ports Internet features use standard web All Internet features use standard web All Internet features use standard web
  • 11. Methodology other than HTTP/Port 80 and access (HTTP/Port 80 or HTTPS/Port access (HTTP/Port 80 or HTTPS/Port access (HTTP/Port 80 or HTTPS/Port HTTPS/ Port 443. Special 443). Web-based content cannot be 443). All web-based content can be 443). All web-based content can be firewall configuration will be accessed through a proxy server or accessed through a proxy server with accessed through a proxy server required. If so, additional otherwise cached on the District’s caching disabled. with caching enabled. documentation is required network. This software requires a from the vendor. direct connection to the Internet. Streaming The software uses streaming The software uses streaming media that The software uses streaming media that is The software does not use streaming Media media that requires a great is optimized for medium bandwidth optimized for low bandwidth usage (no media of any type. deal of bandwidth usage (no greater than 512 kb/s for greater than 256 kb/s for video and 32 kb/ (exceeding 512 kb/s for video and 64 kb/s for audio). Note: s for audio). Note: Media stream sizes video and 64 kb/s for audio). Media stream sizes must be provided must be provided by the vendor. Note: Media stream sizes by the vendor. must be provided by the vendor. System Administration User Account User IDs and passwords User accounts can be batch-imported User accounts may be automatically The software uses Windows Management / must be individually setup manually. imported or synchronized from existing, authentication and users may use their Authentication manually. but does not use Active Directory existing Active Directory accounts. accounts. Users will have different user Accounts may be automatically IDs and passwords, separate from their synchronized with existing data Active Directory accounts. systems without manual intervention. Note: Vendor must provide data file Note: Vendor must provide data file layout or documentation regarding data layout or documentation regarding synchronization method. data synchronization method. Student Information Synchronization (if Applicable) Records / Data Data cannot be shared with Some data can be exported for Assessment data can be exported but The software is not used for Synchronized other systems. synchronization, but not all. must be converted or otherwise processed assessment or tracking assignment prior to import into most assessment or completion. student information systems. –OR- Assessment data can be accessed via ODBC or exported in a standard database format to be imported into student information or assessment tracking software. Data does not have to be processed prior to import in standard systems. Student The software does not The software provides reports, but they The software provides reports but they The software provides easy-to-access Performance provide reports. are not useful for tracking student are not very intuitive or easy to generate. reports for teachers to track student Reports performance. performance. Reports are useful and easy to understand. Total Score
  • 12. Evaluator Information Evaluator Name: Evaluator School/Department: Evaluator Signature: Principal / Director Name: Dates Submitted: Principal / Director Signature: Vendor Verification The technical information provided in this document has been provided by and/or verified by the agent of the software manufacturer. I hereby verify that all technical information provided on this evaluation form is accurate. I acknowledge that inaccurate information provided or verified by the vendor, whether intentional or unintentional, may result in cancellation of the purchase order and/or non-payment of the purchase. Vendor Representative Name: Company Name: Vendor Representative Signature: Date Reviewed: Additional Considerations or Comments:
  • 13. Additional Considerations or Comments: