Multi Med02 Ls

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Multi Med02 Ls

  1. 1. York St John University | www.yorksj.ac.uk Institutional repositories and the moving image the York St John experience Lauren Shipley
  2. 2. York St John University | www.yorksj.ac.uk The purpose of our repository is simple: to store , showcase and share York St John University’s intellectual output and special collections.
  3. 3. York St John University | www.yorksj.ac.uk <ul><li>Context </li></ul><ul><li>Faculty of Arts – dance, film & TV production, media, music, theatre </li></ul><ul><li>Faculty of Business & Communication – communication, counselling, TESOL </li></ul><ul><li>Faculty of Education & Theology – teaching practice </li></ul><ul><li>Faculty of Health & Life Sciences – sport, psychology, occupational therapy </li></ul><ul><li>Collaborating for Creativity: CETL </li></ul><ul><li>Assessment and Learning in Practice Settings: CETL </li></ul><ul><li>Internal conferences and symposia </li></ul><ul><li>Lots of creative things happening with nowhere for the output to go after the project or course has finished </li></ul>
  4. 4. York St John University | www.yorksj.ac.uk <ul><li>Approach </li></ul><ul><li>We're mostly dealing with: </li></ul><ul><ul><li>Born-digital material </li></ul></ul><ul><ul><li>Material related to specific and discrete projects </li></ul></ul><ul><li>Our approach is therefore: </li></ul><ul><ul><li>Project-based – we try to get involved at the beginning </li></ul></ul><ul><ul><li>Adaptive – we try to cater for the specific needs of the project </li></ul></ul><ul><li>However, we also have: </li></ul><ul><ul><li>Guidelines for ad-hoc submissions of multimedia </li></ul></ul><ul><ul><li>General policies regarding IP and licensing for video and audio material </li></ul></ul><ul><li>But we can't stress enough: </li></ul><ul><ul><li>The importance of a consistent approach to advocacy </li></ul></ul><ul><ul><li>The importance of knowing what's going on in the institution </li></ul></ul>
  5. 5. York St John University | www.yorksj.ac.uk <ul><li>Technical challenges... </li></ul><ul><li>File format – .avi, .flv, .m4v, .mov, .mpg, .swf, .wmv, something more obscure? </li></ul><ul><li>File size and video quality vs. bandwidth constraints </li></ul><ul><li>Repository managers are not (usually) digital video editors </li></ul>
  6. 6. York St John University | www.yorksj.ac.uk <ul><li>...and solutions </li></ul><ul><li>PTFS ArchivalWare (our institutional repository software) ‏ </li></ul><ul><ul><li>Built to cope with multimedia </li></ul></ul><ul><ul><li>Worked with software suppliers to install additional plugins when required </li></ul></ul><ul><ul><li>Software enables archival quality and display quality versions to be stored </li></ul></ul><ul><li>Streaming vs. download; size vs. quality </li></ul><ul><ul><li>Find out about the audience for the material before making any decisions </li></ul></ul><ul><li>Work with projects </li></ul><ul><ul><li>Get involved at an early stage – define your terms (preferred file format, size limit, etc.) ‏ </li></ul></ul>
  7. 7. York St John University | www.yorksj.ac.uk <ul><li>Rights challenges... </li></ul><ul><li>Permissions – tracing contributors </li></ul><ul><li>Licensing – Creative Commons? Self-drafted license? </li></ul><ul><li>Intellectual property – Original copyright? 3 rd party copyright? Performance rights? </li></ul>
  8. 8. York St John University | www.yorksj.ac.uk <ul><li>...and solutions </li></ul><ul><li>Define policies before projects deliver material, if at all possible </li></ul><ul><li>If not, make sure your general policy is flexible but robust </li></ul><ul><li>So far most of our audio-visual material has been YSJ produced and devised </li></ul><ul><li>However, we have still had to be aware of: </li></ul><ul><ul><li>3 rd party copyright and performance rights </li></ul></ul><ul><ul><li>Getting the permissions of all participants </li></ul></ul><ul><ul><li>Appropriate licensing models </li></ul></ul><ul><li>It's all about risk management ... </li></ul>
  9. 9. York St John University | www.yorksj.ac.uk <ul><li>Access challenges... </li></ul><ul><li>Preservation – fast pace of technology makes file formats quickly obsolete </li></ul><ul><li>Version control – keeping track of different copies of the same source piece </li></ul><ul><li>Accessibility – compliance with the Disability Discrimination Act (DDA) ‏ </li></ul>
  10. 10. York St John University | www.yorksj.ac.uk <ul><li>...and solutions </li></ul><ul><li>Metadata for preservation and version control </li></ul><ul><ul><li>Make sure all relevant file format and player information is contained in the item's metadata </li></ul></ul><ul><li>Rolling review </li></ul><ul><ul><li>Monitor items' life cycles by performing a constant review of file types vs. technological advances </li></ul></ul><ul><li>Comply with the DDA </li></ul><ul><ul><li>Obliged not to discriminate – provide a transcript and subtitles or, at the very least, a text-only description that can be read by a screen reader </li></ul></ul>

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