Facilitated by Mary Kathryn Roberts
Manager, Strategic Communications
Office of the Vice-President (Finance and Administration)
2. Learning Objectives
By the end of this workshop, you will be able to:
• Take a strategic approach to planning a
• Communicate your ideas with confidence and
3. Goal for Today
Prepare and give a one
4. Need to Know Info
1. What is the topic? A notable presentation from this
Supervisory Development Series.
2. When will I be presenting? At the end of this workshop.
3. Who will I be presenting to? Us.
4. Where will I be presenting? Here.
5. What kind of audio-visual is available? Paper to act as
5. The Plan for Today
Part 1: Planning
• Analyse your Audience – The Who
• Select your Topic and Exact Purpose – The Why
• Structure your Content – The What
Part 2: Presenting
• Understand Anxiety
• Approach your Presentation with Confidence
• Look at things you can do before and during your
6. Part 1: Planning
How to take a strategic approach to
planning a presentation.
7. Analyse your Audience
Situational. Learn as much as you can about the
Demographic. Can help to decide topics of interest.
Psychological. Helps to understand what motivates
What’s in it for them?
What do they care about?
8. Topic and Exact Purpose
Your experience in this Supervisory Development Series.
• To introduce.
• To tell a funny story.
• To frame it around an object.
• To highlight a pet peeve.
• To showcase a personal opinion.
9. Structure your Content
• Introduction – establish rapport, tell them what
you’re going to tell them
• Body – key points grouped into sections
• Conclusion – tell them what you told them
• Include about 3 – 5 main points
• Figure out the natural order, organize it well – know
• Use examples to communicate your points
• Get creative – use stories, anecdotes, vivid
language, metaphors or an acronym to help people
retain your information
Your audience will only remember 10 – 25% of your
presentation. It’s critical for you to try to control what
Practice = Plan
1. Start Planning Early
2. Create Clear Goals and Objectives
3. Gather Resources
Key is to establish rapport with the audience, to make
them want to listen.
• Personal experience (The first time X presented…)
• A question (Did you know that X?)
• A startling statement (People are more afraid of
public speaking than they are of spiders.)
• Summarize your presentation
• Reiterate your key point(s) that tie into your exact
• End with a closing statement
13. Good Slide Bad Slide
Your go-to resource: SlideShare
14. Part 2: Presenting
How to communicate your ideas with
confidence and authority.
15. Rate your Nervousness
How good a speaker do you consider yourself to be?
Poor | Fair | Average | Good | Excellent
How much personal anxiety do you usually experience
None | Little | Some | Moderate | Great
16. Understand Anxiety
Internal anxieties an
individual brings to the
• Speaking History
• Subordinate Status
Factors present in a
• a new audience
• your boss
• being critiqued/graded
17. Managing Situational
2. Use deep breathing.
3. Plan an introduction that will relax you and your
18. Managing Trait Anxiety
1. Use positive imagery.
2. Use positive affirmations.
19. The Speaker I Want to Be
Make a list of speaking characteristics you wish to
develop – do this as a group.
Use these as a basis for writing 5 – 10 positive
statements that describe you exactly as you want to
be – do this on your own.
20. Break the Umm Habit
• Leave yourself a voicemail or record your voice.
• Try to overdo a pause.
• If you project your voice, it's really hard to say "um…"
21. Before the Presentation
• Acknowledge your nervousness.
• Mentally rehearse your opening.
• Arrive early.
• Wear comfortable clothing.
• Walk around.
• Make the room yours.
• Have water handy.
• Prepare everything well in advance.
22. During the Presentation
• Make eye contact.
• Don’t apologize.
• Think in ideas, not words.
• Remember, it’s not about you.
• Smile, relax, and have fun!
23. I’m not nervous.
25. Wrap Up
• Took a strategic approach to planning a
presentation by analysing our audience, clarifying
our exact purpose, and structuring our content.
• Learned how to communicate ideas with
confidence and authority by understanding the
different types of anxiety, learning tips to overcome
anxiety, and reviewing presentation tips.