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UCSF Participant Recruitment Service: Preparing for Launch!
UCSF Participant Recruitment Service: Preparing for Launch!
UCSF Participant Recruitment Service: Preparing for Launch!
UCSF Participant Recruitment Service: Preparing for Launch!
UCSF Participant Recruitment Service: Preparing for Launch!
UCSF Participant Recruitment Service: Preparing for Launch!
UCSF Participant Recruitment Service: Preparing for Launch!
UCSF Participant Recruitment Service: Preparing for Launch!
UCSF Participant Recruitment Service: Preparing for Launch!
UCSF Participant Recruitment Service: Preparing for Launch!
UCSF Participant Recruitment Service: Preparing for Launch!
UCSF Participant Recruitment Service: Preparing for Launch!
UCSF Participant Recruitment Service: Preparing for Launch!
UCSF Participant Recruitment Service: Preparing for Launch!
UCSF Participant Recruitment Service: Preparing for Launch!
UCSF Participant Recruitment Service: Preparing for Launch!
UCSF Participant Recruitment Service: Preparing for Launch!
UCSF Participant Recruitment Service: Preparing for Launch!
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UCSF Participant Recruitment Service: Preparing for Launch!

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  • 1. PRS – Preparing for Launch<br />Nariman A. Nasser, Director<br />Participant Recruitment Service<br />Clinical & Translational Science Institute<br />University of California, San Francisco<br />
  • 2. AGENDA<br /><ul><li> Participant Recruitment in the Clinical Research Paradigm
  • 3. Addressing the Needs
  • 4. Participant Recruitment Service Model
  • 5. Preparing for Launch</li></li></ul><li>Clinical Research Conduct<br />
  • 6. Challenges<br />Coordinators have limited time and are not properly equipped to conduct recruitment<br />Recruitment efforts across units, departments and institutions are uncoordinated and costly<br />More than 80% of clinical trials are delayed due to recruitment<br />Lack of diversity in clinical trials can lead to disparities in effectiveness in the marketplace<br />
  • 7. Poor Recruitment Experience<br />
  • 8. Create a centralized service to facilitate the enrollment of research participants into UCSF clinical studies<br /><ul><li>Assume a large part of the burden of recruitment efforts
  • 9. Provide expertise in recruitment materials development
  • 10. Ensure materials meet regulatory guidelines and requirements
  • 11. Offer an economy of scale for many recruitment activities
  • 12. Use established vendor relationships
  • 13. Increase the volume of high quality volunteers
  • 14. Facilitate a wider catchment and more robust networks</li></li></ul><li>Preparing for launch<br />
  • 15. Soft Launch<br />Recruitment Materials Toolkit<br />Pilot Recruitment Services (4 studies)<br />Pilot Participant Registry<br />Pilot Passive Database Recruitment<br />
  • 16. Recruitment Materials Toolkit<br /><ul><li>Professionally developed by graphic designer
  • 17. CHR pre-approved with accompanying guidance
  • 18. Accessible from PRS Virtual Home at no cost
  • 19. Printable via Documents, Media & Mail portal
  • 20. Link to CTSI-branded DMM portal from VH
  • 21. Selection of 5 designs with custom color palettes
  • 22. Use fund/dpa for payment direct to DMM</li></li></ul><li>Recruitment Materials Collateral<br />Design selection accommodate a wide variety of clinical studies<br /><ul><li>Observational/non-interventional study
  • 23. Interventional clinical trial
  • 24. Pediatric study or clinical trial
  • 25. Poster
  • 26. Postcard
  • 27. Brochure
  • 28. Newspaper advertisement
  • 29. Referring Health Care Professional Notice</li></li></ul><li>
  • 30. Pilot Recruitment Services<br /><ul><li>Chemotherapy-induced neuropathy
  • 31. Anticoagulation therapy dosing – Warfarin
  • 32. Characterization of Asthma
  • 33. Tregulatory Cell Immunotherapy for type 1 Diabetes</li></li></ul><li>Pilot Services<br />Experienced recruitment specialists provide:<br /><ul><li>Analysis of past & current recruitment methods, degree of success and associated costs
  • 34. Full cohort/competing study/recruitment analysis and recruitment plan
  • 35. Recruitment plan implementation
  • 36. Call center (internal & external)
  • 37. Study-specific advertising & presentation materials
  • 38. Ad placement
  • 39. OmniScience mobile partnership
  • 40. Study-specific recruitment metrics and tools</li></li></ul><li>Pilot Participant Registry<br /><ul><li>Database of potential research participants who have actively registered
  • 41. Includes brief health history
  • 42. Excellent source of “healthy” volunteers
  • 43. Developed on SalesForce platform
  • 44. Populated from 2 sources
  • 45. Study-specific advertisements for pilot services studies
  • 46. Mailing list from existing research volunteer databases</li></li></ul><li>Pilot Passive Database Recruitment<br /><ul><li>Source = Integrated Data Repository (IDR)
  • 47. “Passive” waiver of consent on admission
  • 48. Use ICD-9 codes, Rx, demographics to identify aggregate cohorts
  • 49. PRS will act as HIPPA broker to obtain de-identified data and contact information
  • 50. Contact potential participants via letter</li>

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