UCSF Participant Recruitment Service: Preparing for Launch!

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UCSF Participant Recruitment Service: Preparing for Launch!

  1. 1. PRS – Preparing for Launch<br />Nariman A. Nasser, Director<br />Participant Recruitment Service<br />Clinical & Translational Science Institute<br />University of California, San Francisco<br />
  2. 2. AGENDA<br /><ul><li> Participant Recruitment in the Clinical Research Paradigm
  3. 3. Addressing the Needs
  4. 4. Participant Recruitment Service Model
  5. 5. Preparing for Launch</li></li></ul><li>Clinical Research Conduct<br />
  6. 6. Challenges<br />Coordinators have limited time and are not properly equipped to conduct recruitment<br />Recruitment efforts across units, departments and institutions are uncoordinated and costly<br />More than 80% of clinical trials are delayed due to recruitment<br />Lack of diversity in clinical trials can lead to disparities in effectiveness in the marketplace<br />
  7. 7. Poor Recruitment Experience<br />
  8. 8. Create a centralized service to facilitate the enrollment of research participants into UCSF clinical studies<br /><ul><li>Assume a large part of the burden of recruitment efforts
  9. 9. Provide expertise in recruitment materials development
  10. 10. Ensure materials meet regulatory guidelines and requirements
  11. 11. Offer an economy of scale for many recruitment activities
  12. 12. Use established vendor relationships
  13. 13. Increase the volume of high quality volunteers
  14. 14. Facilitate a wider catchment and more robust networks</li></li></ul><li>Preparing for launch<br />
  15. 15. Soft Launch<br />Recruitment Materials Toolkit<br />Pilot Recruitment Services (4 studies)<br />Pilot Participant Registry<br />Pilot Passive Database Recruitment<br />
  16. 16. Recruitment Materials Toolkit<br /><ul><li>Professionally developed by graphic designer
  17. 17. CHR pre-approved with accompanying guidance
  18. 18. Accessible from PRS Virtual Home at no cost
  19. 19. Printable via Documents, Media & Mail portal
  20. 20. Link to CTSI-branded DMM portal from VH
  21. 21. Selection of 5 designs with custom color palettes
  22. 22. Use fund/dpa for payment direct to DMM</li></li></ul><li>Recruitment Materials Collateral<br />Design selection accommodate a wide variety of clinical studies<br /><ul><li>Observational/non-interventional study
  23. 23. Interventional clinical trial
  24. 24. Pediatric study or clinical trial
  25. 25. Poster
  26. 26. Postcard
  27. 27. Brochure
  28. 28. Newspaper advertisement
  29. 29. Referring Health Care Professional Notice</li></li></ul><li>
  30. 30. Pilot Recruitment Services<br /><ul><li>Chemotherapy-induced neuropathy
  31. 31. Anticoagulation therapy dosing – Warfarin
  32. 32. Characterization of Asthma
  33. 33. Tregulatory Cell Immunotherapy for type 1 Diabetes</li></li></ul><li>Pilot Services<br />Experienced recruitment specialists provide:<br /><ul><li>Analysis of past & current recruitment methods, degree of success and associated costs
  34. 34. Full cohort/competing study/recruitment analysis and recruitment plan
  35. 35. Recruitment plan implementation
  36. 36. Call center (internal & external)
  37. 37. Study-specific advertising & presentation materials
  38. 38. Ad placement
  39. 39. OmniScience mobile partnership
  40. 40. Study-specific recruitment metrics and tools</li></li></ul><li>Pilot Participant Registry<br /><ul><li>Database of potential research participants who have actively registered
  41. 41. Includes brief health history
  42. 42. Excellent source of “healthy” volunteers
  43. 43. Developed on SalesForce platform
  44. 44. Populated from 2 sources
  45. 45. Study-specific advertisements for pilot services studies
  46. 46. Mailing list from existing research volunteer databases</li></li></ul><li>Pilot Passive Database Recruitment<br /><ul><li>Source = Integrated Data Repository (IDR)
  47. 47. “Passive” waiver of consent on admission
  48. 48. Use ICD-9 codes, Rx, demographics to identify aggregate cohorts
  49. 49. PRS will act as HIPPA broker to obtain de-identified data and contact information
  50. 50. Contact potential participants via letter</li>

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