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UCSF Informatics Day 2014 - Sayan Chatterjee and Jennifer Clarke, "APeX Sensei Program"

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  • 1. APeX Reporting Sensei Program Overview Sayan Chatterjee (APeX Reporting) Jennifer Clarke (APeX Clinical Analytics and Quality)
  • 2. 2 The Reporting Sensei Program is aimed at training and empowering select individuals within the organization to safely, securely, and intelligently access and extract Clarity production data. Mission Statement
  • 3. 3 • With the majority of UCSF’s clinical and financial data available in the Clarity database, there has been a growing demand from many departments to extract this data and turn it into meaningful information. • To re-present, tailor, and reformat the EPIC Clarity training content with the inclusion of real- world examples and more emphasis on SQL as a means of providing trainees with a working knowledge of APeX work flows. • This is accomplished through: 1. On-site Classroom Sessions 2. Monthly Office Hours 3. Chatter Group Objective of the program
  • 4. 4 Phase I Individuals who have used Apex and have a good understanding of their department’s operational workflows, as well as have a good knowledge of relational databases and writing SQL scripts. Phase II Fellows, Researchers, Administrative users who have a good understanding of the operational workflows. It is required for the trainees to have good knowledge of relational databases and basic SQL expertise. Trainees are selected based on review of a valid business case they submit to the Reporting Sensei Program Faculty sponsors. Target Participants
  • 5. Class Format • Overview of SQL concepts (selection, joins, where clause, etc) • Understanding of Clarity tables (table relationships) for various applications • Using tools to help report development (data dictionary, record viewer, Clarity compass) 5
  • 6. Course Outline from March 2014 On-Site Classroom Session • Reporting Tools and Finding Data in Clarity • Patient and Encounter Data • Problem List and Diagnosis • Hospital Accounts and Coding/Abstracting • Smart Data Elements/Notes • Orders (Procedure and Medications) • Flowsheet Data 6
  • 7. Monthly Office Hours Topics • April 17, 2014 – OpTime (Surgical) data model deep dive – Q&A Session • Historical Data in patient encounter (PAT_ENC) • Query for Advanced Directive • Prior To Admission (PTA) Meds list • Using the V_DIAGNOSIS_INFO table 7
  • 8. Monthly Office Hours Topics • May 29, 2014 – Stork Data Model Overview – SQL Tips/Tricks • Calculating Age • Date Conversions • Coalesce Function • Case Statements • Custom functions in CLARITY_REPORT schema 8
  • 9. Chatter Group • Provides a forum for collaboration within the reporting community, where members of different disciplines and skill levels can ask questions, share knowledge, and keep up with reporting developments in the organization. 9
  • 10. Future Plans • On-going Office Hours Sessions • Summer session of Reporting Sensei program (phase II) 10
  • 11. 11 Discussion/Questions