Microsoft SharePoint in the Workplace
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Microsoft SharePoint in the Workplace

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To know more about this presentation visit: http://blog.ctesolutions.com/technical/microsoft/sharepoint-2013-in-the-workplace/

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Microsoft SharePoint in the Workplace Microsoft SharePoint in the Workplace Presentation Transcript

  • SharePoint in the Workplace Duration: 8:30am-10:00am (1.5 hours) Presenter: Howard Forder . MCT, MCSE, MCDST, MODL, MCITP hforder@howardforder.com IT Implementation of SharePoint 2013 in the Workplace
  • Meet Howard Forder “25 years of consulting and training” www.howardforder.com MCT, MCSE, MCDST,MODL,A+
  •  This informative session will dive into many areas of SharePoint from an IT perspective. It will also emphasize the importance of delegation in SharePoint for the various duties performed.  Many companies have SharePoint but are not utilizing it because they haven't seen it in action the way it was designed. Roles will be defined, and the expectations of those roles, and the courses pertaining to each role.  Walk away with a better understanding of what it is, how it is used more effectively and how IT can drive that functionality forward. IT Implementation of SharePoint 2013 in the Workplace
  • Agenda Section 1: Introduction to SharePoint 2013 What is SharePoint SharePoint Roles Section 2: Delegation of Site Ownership IT can’t do it all. What does the Site Owner do? Section 3: IT’s job in setting the stage Related Microsoft Official Curriculum & Target Audiences
  • Introduction to SharePoint 2013 What is SharePoint SharePoint Roles
  • What is SharePoint?  A web based collaboration platform  A project management tool, specifically, to manage the timelines and flow of documents in a project.  A document storage system or Enterprise Content Management System (ECM).  A multi-tiered line-of-business application.  A powerful search platform to find people, documents and specific content in those documents.
  • A Web-based Collaboration Platform  Using any web browser, project members upload documents, adjust to-do lists, modify calendar items and contribute to blogs, wikis and discussion boards.  Any device, anywhere, anytime.  Each SharePoint team site is a collaboration project.  Each project has a selected group of employees to contribute and get the project done.
  • A Project Management Tool  To manage the timelines and flow of documents in a project.  Using a Tasks List  Using a Project Calendar  Using select, invited members
  • A Project Management Tool  Using a Tasks List
  • A Project Management Tool  Using a Project Calendar
  • A Document Storage System  Temporary Project Documents
  • Enterprise Content Management  Currently an ECM encompasses three main components:  Document management: for check-in/check-out, version control, security and library services for business documents.  Records management: for long-term archiving, automation of retention and compliance policies, and ensuring legal, regulatory and industry compliance.  Web Content Management (WCM): WCM for controlling the content of a website through the use of specific management tools based on a core repository. It includes content creation functions, such as templates, workflow, change management, and content deployment functions that deliver prepackaged or on-demand content to Web servers.
  • ECM defined as a strategy can help enterprises take control of their content and, in so doing, boost productivity, encourage collaboration and make information easier to share. ECM defined as software consists of applications that interoperate, but that can be sold and used separately.
  • A Document Storage System
  • A Multi-Tiered Line-of-Business Application Tier SharePoint Server Front End Can be NLB farm Tier Application Server(s) Optional Search Query BI or others Tier SQL Server(s) Single or cluster
  • A Powerful Search Platform People Search As you can see, familiar search layout to find exactly what you are looking for. Based on any attributes of that person
  • A Powerful Search Platform Content Search As you can see, familiar search layout to find exactly what you are looking for. Based on any attributes of a document
  • SharePoint Roles There are specific roles in SharePoint requiring different levels of training and skills: • SharePoint Architect (planner) • SharePoint Developer (programmer) • SharePoint IT Administrator (server farm) • Site Owner (individual site collections) • End User (content contributor and consumer)
  • IT Administrator The skills for an IT Admin can be learned in a 5 day course at the minimum. Skills needed are: • Understand the network infrastructure • Install SharePoint and Office Web Apps (server) • Use Central Administration • Administer managed metadata (SharePoint Taxonomy) • Use PowerShell to administer SharePoint • Activate SharePoint Features
  • IT Administrator Network Infrastructure
  • IT Administrator Install SharePoint GUI vs PowerShell SharePoint can be installed on a Windows 8 Pro workstation with Hyper-V (for practice or dev)
  • Guidelines for OWA Installation  To minimize the complexity of the deployment install all office web apps roles on each server instead of distributing the roles on servers.  Office web Apps 2013 does not require SQL database.  PowerShell is used to define Office Web Apps topology, by using New- OfficeWebAppsFarm command with the master server (the first server in the farm) and by using New-OfficeWebAppsMachine command to join more machines to the farm.  PowerShell commands connect the SharePoint farm to Office Web Apps farm.  When installing updates and patches , the Office Web Apps server should be disconnected from the Office Web Apps farm then joined again after finish the patching.  SharePoint system account cant render office web apps (by design for security)  NLB Tips  Consider using NLB for high availability  Make sure to enable NLB server affinity IT Administrator
  • IT Administrator Use Central Administration
  • IT Administrator Administer Managed Metadata
  • IT Administrator Managed Metadata in Columms
  • IT Administrator Managed Metadata in Columms
  • IT Administrator Administer Managed Metadata Or to publish content types to many site collections using a Content Type Hub Site Collection.
  • IT Administrator Use PowerShell From the SharePoint console or in the PowerShell ISE
  • IT Administrator Activate Features & Solutions It’s our job to take features and solutions built by developers and install, then activate them.
  • Delegation of Site Ownership IT can’t do it all! What does the Site Owner do?
  • Site Owner IT Can’t Do It All! • We design the farm • We install the farm servers • We configure Web Applications • We configure Site Collections • We design the Taxonomy • We install features and solutions • We fix
  • Site Owner Site Owners • Managers take control of their Site Collections • Department Managers and Project Managers are given the permission of “Site Owner” • As a Site Owner, they can make more sites and • Modify the current site web part placement • Modify the look and feel of the site (theme) • Change menu items • Add or insert web parts, apps and audio/video • Add or remove libraries and lists
  • Site Owner Site Owners
  • Site Owner Site Owners
  • Site Owner Site Owners With little training, Site Owners can easily manage the permissions of the members of their site.
  • Site Owner Site Owners Summary  Are not IT personnel  Are given a 2 day course  Are given owner permission to site(s)  IT can “take ownership” to help  Are responsible for the lifecycle of each site.  Can make more subsites as needed. (each IIS server can house 250,000 sites.)  Edit with a browser, not SP Designer!
  • IT’s Job in Setting the Stage Set expectations from the start. • You might be the architect and the IT implementer but get the roles defined early in the deployment. • Developers might be needed for custom solutions. • Help your company understand how big this endeavor is. • Delegation is key. IT can’t do it all. We cannot be modifying 100,000 sites for everyone. • Have specific training for IT, Site Owner AND End Users. • Once Site Owners and End Users learn how and why, they drive acceptance!
  • SharePoint Courses There are many courses available through CTE Solutions • SharePoint Architect (planner) • SharePoint Developer (programmer) • SharePoint IT Administrator (server farm) • Site Owner (individual site collections) • End User (content contributor and consumer)
  • SharePoint Courses
  • SharePoint IT Courses
  • SharePoint Site Owner Courses
  • SharePoint End User Courses
  • SharePoint in the WorkPlace Duration: 8:30am-10:00am (1.5 hours) Presenter: Howard Forder MCT, MCSE, MCDST, MODL, MCITP hforder@howardforder.com . IT Implementation of SharePoint 2013 in the WorkPlace