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2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
2013 14 Theis Format PowerPoint for CSULB Master's Degree Students
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2013 14 Theis Format PowerPoint for CSULB Master's Degree Students

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University Guidelines Manual rules for formatting theses or project reports for master's degree students at California State University, Long Beach

University Guidelines Manual rules for formatting theses or project reports for master's degree students at California State University, Long Beach

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  • 1. A Guide for CSULB Master’s Degree Candidates
  • 2. Format Evaluators: Vivian Reed and Laurie Welch Administrative Assistant: Sue Joshee
  • 3. No One Said It Would Be Easy . . . . . . performing in the academic three ring circus Keeping your balance on the bureaucratic tightrope Taming ferocious piles of research Juggling manuscript format rules
  • 4. We’re Part of Your Team Refereeing the University Guidelines Manual Coaching you through corrections Cheering you on until you reach your goal
  • 5. We’re here to help you prepare your manuscript according to the University Guidelines Manual and the formatting style guide approved by your department. Please call or email us whenever you have questions or problems regarding your manuscript. Manuscripts are evaluated on a first come first served basis. For a quick turnaround time, plan to submit as soon as possible within each submission period, especially if your official transcript with degree posting is required by a specific date for a graduate school application, a job or a raise, or if you’re relocating.
  • 6. Format Evaluation Process  Submit your manuscript to the Thesis and Dissertation Office before 5 p.m. of the submission deadline date. Be sure that: > Your manuscript is printed on standard printer paper > Your signature page is complete with all signatures > Your manuscript is in a manuscript (or thesis) box > All three sections of the AUTHOR LOGIN are complete  Formatters read through manuscripts on a first come first served basis. Pages are flagged and corrections are noted on the pages. The student is emailed when read-through is done. In Spring Semester, it may take up to 6 weeks from when you submit your manuscript to when you receive an email to pick it up  Once you’ve picked it up and made corrections, return the revised manuscript to the Thesis and Dissertation Office. Set a 2 week turnaround time for yourself to ensure completing the process within the term deadline  Formatters read through corrected manuscript and contact you within a week. There are three possibilities: > Second correction—Pages are marked with corrections needed > Cleared pending—Email is sent with list of a few (12 or less) corrections still needed > Cleared—No further corrections needed
  • 7.  Once the formatting is ―cleared,‖ you take the manuscript to the Copy Center located on the southwest corner of the University Bookstore building. You will be asked to fill out the Dissertation/Master’s Thesis Submission Form required by ProQuest, the database company, and to pay fees (about $200) to ProQuest for reproduction of your manuscript in microfiche and online. The University Library now maintains permanent copies of theses and dissertations on microfiche in the library archives and on an online database rather than keeping bound copies  IMPORTANT LAST STEP: Email or call the Thesis and Dissertation Office and tell us your receipt number. We cannot send out the clearance letter to you, your thesis advisor (committee chair), and Enrollment Services until we receive the receipt number. Until your clearance letter has been sent, your requirements for graduation will be incomplete
  • 8. The formatting rules in the CSULB University Guidelines Manual ALWAYS take precedence over the style guide (APA, MLA, Chicago, etc.) or other citation format styles (IEEE, AAA, etc.) required by your department
  • 9. Thesis and Dissertation Office Web Pages – Format Guide Page (Original Version)  Full text of official CSULB University Guidelines Manual  Mini Manuscript (formatting examples for all pages of manuscript)  Links to PowerPoints  Links to templates  Go to http://www .csulb.edu /library /guide/serv/thesis_ format.html or click through from University Library homepage
  • 10. Thesis and Dissertation Office Web Pages— Research Guides Page (New! Improved!)  PowerPoints!  Templates!  Links to other formatting information  Go to http:// csulb.libguides .com/thesis format or click through from the Thesis and Dissertation Office Format Guide web page
  • 11. Submit manuscripts printed out on 20 or 24 lb. (standard weight) white printer paper in a thesis box Only these 4 font styles allowed: Times Roman, Times New Roman, Courier, or Courier New in 12 point font size 1 ½ INCH LEFT MARGIN IS USED THROUGHOUT THESIS; one inch margin on top, right, and bottom except on the first page of every major section where a two inch top margin is used Use TWO SPACES AFTER PERIODS (or any other punctuation) AT THE END OF ALL SENTENCES and two spaces after all colons
  • 12. Overlooking either of these details could mean that you have to revise and reprint your entire manuscript: Center page numbers just ABOVE the one inch bottom margin (footer setting between 0.7 and 0.9 inch for good placement) and match the font size and font style of page numbers with text Use paragraph format with uniform double line spacing (one empty line between two lines of text) with no extra line spacing between paragraphs and around chapter titles or subheads. Select text above and below wide blank space and set line spacing to ―0 pt.‖ to eliminate wide gaps
  • 13. CHANGING THE POSITION OF PAGE NUMBERS To change the position of page numbers, go to Insert tab and click on Footer and then click on Edit Footer near the bottom of the dialog box that pops up. Look for the Footer from Bottom setting in the Header & Footer Tools menu bar and change setting to 0.9 inch. Use the ruler at the left side of the page to see if the position of the page number has changed. To be sure, print out a test page and measure the distance from the bottom of the page to the bottom of the page number. It should be between ⅞ inch and 1 ⅛ inch. While in the Header & Footer Tools mode, you can select a page number and right click for dialog boxes to change the font style or font size of the page number (which should be the same as the text).
  • 14. CREATING UNIFORM DOUBLE LINE SPACING Uniform double line spacing means that the line spacing between chapter titles, subheads, and paragraphs is the same as the line spacing within paragraphs (about ¼ inch of blank space in 12 point font). For instance, the spacing above this line is not uniform double line spacing. To create uniform double line spacing, select text before and after any gaps, then click on the Page Layout tab and look for the Spacing settings. The Before and After settings should both be 0 pt. If the spacing between the lines still seems uneven, click on the little arrow underneath the spacing settings to open the Paragraph dialog box and set the Line Spacing to Double.
  • 15. Order of Elements  Abstract—If only one page, do NOT use a page number; otherwise use Arabic numerals (1, 2) for page numbers; 2 inch top margin for first page  Guard Sheet (completely blank page—not even a page number)  Title Page  Signature Page  Copyright Page (optional)  Acknowledgements (optional)—Use lowercase Roman numerals (begin with iii) for page numbers; 2 inch top margin for first page  Table of Contents—Use lowercase Roman numerals (begin with iii if there is no acknowledgements page); 2 inch top margin for first page  List of Tables, List of Figures, List of Works, and so on (as needed)—Use lowercase Roman numerals; 2 inch top margin for first page of each  Chapters—Use Arabic numerals for page numbers from here to the end of the manuscript (Chapter 1 starts with page 1); 2 inch top margin for first page of each chapter  Appendices (optional)—Each one begins with a title page; if there is more than one appendix, begin with a title page with APPENDICES centered on the page followed by title page for appendix A  References List or Bibliography—Begins with a title page with REFERENCES or BIBLIOGRAPHY centered on page; 2 inch top margin for first page  Guard Sheet (completely blank page—not even a page number)
  • 16. Frequently Asked Questions How do I create a 2 inch top margin? The easiest way to create a 2 inch top margin is to space down from the existing 1 inch top margin. Hit the ENTER key 5 times (using single line spacing) or hit the ENTER key 3 times (using double line spacing) to create an extra inch of blank space. How do I create different page numbers in the same document? The easiest way to create pages with different kinds of page numbers is to create three separate documents. One document will have pages with no page numbers (title page, signature page, etc.), another document will have pages with lowercase Roman numeral page numbers (table of contents, list of tables, etc.), and another document will have pages with Arabic numerals (the chapters, references list, etc.). If you use section breaks to change format of page numbers within a document, be sure to go to Insert and then Edit Footer to deactivate the ―Link to Previous section‖ feature within sections where a change in page number format occurs. What happened to my signature page? During the first read-through of your manuscript, the signature page is removed from your manuscript. Because of concern about signatures being readily available (and easy to copy) online, the signature page is no longer part of PDF that is made available through the ProQuest database. The signature pages are kept on file in the Thesis Office, and students can contact the office to request a copy of their signature page if one is needed.
  • 17. Abstract  Two inch top margin on first page  Uniform double line spacing in title area and text area  Title is centered and in all uppercase letters  Use inverted pyramid format for title (longest line first followed by progressively shorter lines)  Match wording and line breaks of title on abstract, title page, and signature page  Your name must match on these three pages too  Use Arabic numerals (1, 2) for page numbers ONLY if the abstract is more than one page long. No page number is used for a one-page abstract  No citations or direct quotations  Paragraph format  Template online
  • 18. Title Page  Fill page from top margin to bottom margin  Use double line spacing within five blocks of text  EXCEPT use single line spacing between names of committee members  Space blocks of text evenly on the page  Title is centered and in all uppercase letters  Use inverted pyramid format for title (longest line first followed by progressively shorter lines)  Match wording and line breaks of title on abstract, title page, and signature page  Your name must match on these three pages too  NO page number  Template online
  • 19.  Fill page from top margin to bottom margin  Leave enough room for professors to sign their names  The person who signs the last signature (College Designee) varies by department. The Thesis Office Format Guide web page has a list with names of college designees  Title is centered and in all uppercase letters  Use inverted pyramid format for title (longest line first followed by progressively shorter lines)  Match wording and line breaks of title on abstract, title page, and signature page  Your name must match on these three pages too  NO page number  Template online
  • 20.  Two inch top margin for first page  Use lowercase Roman numerals for page numbers—begin with iii if there is no acknowledgements page  List all major sections, all chapter titles and all first level subheads  Match the wording of listings in table of contents with the wording of titles in text  Double check that page numbers match too  If you choose to include even one second or third level subhead in the table of contents, then ALL second AND third level subheads must be included in the table of contents
  • 21.  Include headings—CHAPTER (above column of chapter numbers) and Page (above column of page numbers)  On the first page, the headings are located within the other elements. On all other pages, they are located at the top of the page  Subheads and multi-line chapter titles are single line spaced, but leave a blank line before and after chapter titles and appendix titles as well as other elements using all uppercase letters like LIST OF TABLES and ACKNOWLEDGEMENTS  Dot leaders end in alignment 3-4 spaces before the longest page number (programmed as a rightaligned tab)  Page numbers are also right aligned using a right-aligned tab  Template online
  • 22. List of Tables  Two inch top margin for first page  Use lowercase Roman numerals for page numbers  Match the wording of listings in list of tables with the wording in text  Match page numbers in text  Include headings—TABLE (above column of table numbers) and Page (above column of page numbers)  On the first page, the headings are located under title (LIST OF TABLES). On all other pages, they are located at the top of the page  Headline style capitalization for table titles  Table titles are indented 3-4 spaces  Leave blank line between table titles  Use single line spacing for multi-line table title, increase indent for lines that follow first line  Dot leaders end in alignment 3-4 spaces before the longest page number (programmed as a right-aligned tab) and page numbers are also right aligned  Template online
  • 23. List of Figures  Two inch top margin for first page  Lowercase Roman numeral page numbers  Match the wording of listings in list of figures with the wording in text  Include all words up to the first period in figure caption—begin caption with short descriptive phrase to simplify list of figures  Match page numbers in text  Include headings—FIGURE (above column of figure numbers) and Page (above column of page numbers)  On the first page, the headings are located under title (LIST OF FIGURES); on all other pages, they are located at top of page  Sentence style capitalization for figure captions  Figure captions are indented 3-4 spaces  Leave blank line between figure captions  Use single line spacing for multi-line figure caption, increase indent for lines that follow first line  Dot leaders end in alignment 3-4 spaces before the longest page number (programmed as a right-aligned tab) and page numbers are also right aligned  Template online
  • 24.  Two inch top margin for first page of each chapter and one inch top margin for all other pages  Chapter 1 begins with page 1 (Arabic numerals) and all pages that follow have page numbers, numbered in sequence, to the end of the document  Paragraph format throughout chapters  Uniform double line spacing in text, chapter titles and subheads  Uppercase letters for chapter number and chapter title  If URLs are used within text, break URLs to fill line with text before continuing to a new line  Be consistent with capitalization and use of hyphens within words or phrases  Block quotes can use single line spacing or double line spacing with line spacing consistent for all block quotes
  • 25. FIRST LEVEL SUBHEAD  Underlined  Headline Style of Capitalization  On a line by itself  Centered SECOND LEVEL SUBHEAD  Underlined  Headline Style of Capitalization  On a line by itself  Begins at left margin THIRD LEVEL SUBHEAD  Underlined  Sentence style of capitalization  Paragraph indentation  On the same line as text  Ends with a period SPACING  For first or second level subheads, subheads of two or more lines are single line spaced
  • 26. Text—Numbered Items 1. Microsoft Word automatically formats numbered items with uniform left indentation as the first three numbered items illustrate. 2. The University Guidelines Manual requires paragraph format. 3. University Guidelines Manual wins! Indent the first line of each item, including the number, like a paragraph, and start all other lines at the left margin. The highlighted lines to the left and items 4 and 5 below illustrate numbered items formatted like paragraphs. 4. One way to create numbered paragraphs is to type in the text of the numbered items without the numbers and indent the first line of each item. 5. Start with the last item in the numbered list and add a number, a period and two spaces before the first word. Add a number, a period and two spaces to each item, working in reverse order and ending with 1.
  • 27. No bold font No font color other than black No highlighting or shading No contractions No outlines No bulleted lists No right justification
  • 28.  Use 12 point font size for text, page numbers, footnotes, table titles and table notes, and figure captions  Periods and ―commas,‖ inside ―quotation marks.‖  Use two hyphens—with no space before or after dashes—to create ―em‖ (long) dash  Widows and orphans (single lines at top or bottom of page) are not allowed; move subheads at bottom of page to the top of the next page  The first time each acronym (or abbreviation) is used in text, write out the complete term followed by the acronym in parentheses; after that, the acronym can be used in all text that follows without the term being written out  Use consistent style for quotation marks: "straight" versus ―smart‖ (curved)  For ellipsis . . . use 3-4 period dots with a space before and after each dot
  • 29. Tables  Table titles are placed ABOVE the table  Each line of the table title begins at the left margin. The table title begins with the header TABLE (all uppercase letters) then the number of the table, a period and two spaces  The wording of the table title uses Headline Style of Capitalization (first word and all significant words capitalized). Multi-line table titles are single line spaced  Align all numbers in each column of a table by decimal or assumed decimal and use commas in numbers 1,000 or more
  • 30.  Do not box tables; omit lines on the left and right edge  Notes are placed underneath tables. Each line of a note begins at the left margin. Use single line spacing for table notes  Font style within a table matches font style of text, but a slightly smaller font size (10 or 11 point font) can be used  Tables must fill a complete page before continuing to another page. For subsequent pages of a table, include the column headers used on the first page of the table and use the title: TABLE [# of table]. Continued
  • 31.  Figure captions are placed BELOW the figure  Each line of the figure caption begins at the left margin. The caption begins with the header FIGURE (all uppercase letters) then the number of the figure, a period and two spaces  The wording of the caption uses Sentence style of capitalization (first word capitalized plus anything that would be uppercase in a sentence). Multiline figure captions are single line spaced  A figure must be complete on one page
  • 32.  Different font styles and font sizes and can be used in figures as long as text is legible  Color and shading can be used in figures  Figure captions end with a period but do not have to be grammatically correct sentences  To simplify the list of figures, begin captions with a short descriptive phrase ending with a period and then add as much information as needed. In the list of figures, you only need to include the words of each caption up to the first period  Landscape orientation can be used for figures or tables. A text box is used to insert a page number to match location of page number on other pages 1 ½ inch left margin is the top margin in a landscape oriented page Use a text box to insert page number
  • 33. OPTIONS Tables and figures can be placed in an appendix OR on pages by themselves (one, two, or three on a page) OR on pages with text OR any combination of these options IN APPENDIX Placement of tables or figures in sequence with no text simplifies formatting of tables and figures and makes them easy for readers to locate ON PAGE WITHOUT TEXT If a table or figure appears on a page without text, center the table or figure on the page; that is, use the same amount of blank space above and below the table or figure ON PAGE WITH TEXT If a table or figure appears on a page with text, there should be extra spacing—3 to 4 blank single line-spaced lines (from ½ to ¾ inch of blank space)—between the text and the table or figure. Add extra spacing above if text appears above the table or figure, add extra spacing below if text appears below the table or figure, and add extra spacing above and below if text appears above and below the table or figure
  • 34.  Extra blank space cannot be left at the bottom of a page of text to accommodate placement of a table or figure  Figures cannot be split onto two pages and tables can only continue to another page if the table is long enough to fill more than one page  If more text remains in the chapter following a table or figure, that text should be moved forward to fill blank space at the bottom of a page that has text on it  Text should be moved forward even if that means separating a table or figure from text that describes it or even if that text includes a new subhead  Include the required blank space (1/2 inch or 3-4 blank single linespaced lines) below a table or figure  If only one line of text or a subhead and one line of text can fit below the space below the table or figure, then that text can be moved to the next page  As a rule of thumb, there should not be more than an inch of blank space on a page below the text or below a table or figure on a page with text
  • 35.  Use appendices for material that cannot be formatted with paragraph structure such as flyers, computer code, or instruction manuals  Title pages are used to introduce appendices. Titles use all uppercase letters and double line spacing and are centered on the page  For appendix titles, fill line with text before continuing to another line  If there is only one appendix, use the word APPENDIX as the first line and then the title of the appendix on the next line  In the table of contents, refer to the page number of the title page; for a single appendix, there is only one listing in the table of contents APPENDIX: TITLE OF APPENDIX and then dot leaders and page number
  • 36. Multiple Appendices  For more than one appendix, begin with a separate APPENDICES title page followed by the title page for the first appendix which contains the words APPENDIX A then the appendix title  In the table of contents, refer to the page number of the title pages APPENDICES……………...……… 45 A. TITLE OF APPENDIX …… 46  Each page of the material within appendices (as well as all title pages) must have page numbers in sequence following the last page of the text  All material within appendices must maintain the 1 ½ inch left margin and 1 inch top, right, and bottom margins  Consider blocking out or omitting personal email addresses and phone numbers if included on flyers or forms
  • 37. References List  Each department has designated a style guide to use for formatting the citations in the references list (style guides listed on the Thesis Office web page)  A separate title page comes before the references list with a title like REFERENCES or BIBLIOGRAPHY (in all uppercase) centered on the page. The page number of this title page is the page number listed in the table of contents  Begin the first page of citations with a title (such as REFERENCES or BIBLIOGRAPHY) in all uppercase letters and centered on the first line; use a two inch top margin for the first page  Format each citation with a hanging indent. The first line begins at the left margin with subsequent lines indented; both numbered and unnumbered citations use hanging indent
  • 38.  Use single line spacing within the citations and leave a blank line between citations  Do not break up a citation onto two pages. Move a ―broken‖ citation to the top of the next page if needed  All sources cited in your manuscript must be included in the references list  Be consistent with spacing within citations: single spacing following periods and colons is acceptable in the references list; use one space or zero space consistently between initials
  • 39. Plagiarism If you are unsure about giving credit to a source, then for your own protection you should cite the source Copyright Information A brief discussion of copyright is available at the Thesis and Dissertation Office web page: http://www.csulb.edu /library/guide/serv/copyr.html You can register your manuscript with the Copyright Office. Also, at the time you pay fees to ProQuest at the Campus Copy Center, the database company will offer to register your manuscript at the Copyright Office for you. The registration fee is slightly more through ProQuest Copyright Permission (from Owner of Copyrighted Material You Are Using in Your Manuscript) Samples of copyright permission request forms are available at the Thesis and Dissertation Office web page. Keep copies of any permission forms you obtain and bring them to Copy Center with your manuscript when you go there to pay fees to be sent to ProQuest
  • 40. Referring to Other Theses People often refer to theses on the ProQuest database, available through the University Library website, for sources and ideas for topics. Do not base your thesis formatting completely on these samples. Use the University Guidelines Manual Working with a Typist If you hire a typist or editor or formatter, make sure that they are familiar with the CSULB University Guidelines Manual. Otherwise, you may find yourself having to pay more to do revisions on the manuscript
  • 41.  Do not let your frustration level get too high. Contact us with any questions or problems. We are here to help and we love specific questions  Many people hire a typist or editor or formatter if the task becomes too overwhelming  You are responsible for your manuscript being formatted in a professional manner that adheres to all university and departmental formatting guidelines. The manuscript should be formatted to the best of your ability when it is submitted, but there will be opportunities to correct errors after it has been submitted

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