Governance and Budget
Principles
CGIAR Program on Dryland Systems
Governance and management
Team x
CG Centers
ARIs
NARS
Team 3
CG Centers
ARIs
NARS
Team 2
CG Centers
ARIs
NARS
Team 1
CG Ce...
Governance and management
• Lead Center: responsible for governance, fiduciary
oversight and financial management through
...
Governance and management
Steering Committee (SC): Role in
Intermediate Development Outcomes (IDO)
1. SC will be involved ...
Governance and management
• Research Management Committee (RMC):
a. Responsible for overall coordination and
management of...
Governance and management
• Independent Scientific Advisors (ISAs)
a. Each Strategic Research Theme (SRT)
will have standi...
Governance and management
• CRP Director
a. Appointed by the Lead Center in consultation
with the Steering Committee.
b. P...
Governance and management
• Regional Coordinators (RC)
a. RCs of interdisciplinary research teams
coordinate each Target R...
Governance and management
• Regional Stakeholder Advisory Committees
(RSAC)
a. Provide a channel for input and dialog
with...
Cost
Group Budget Line Item
Year 1
(2013)
Year 2
(2014)
Year 3
(2015)
Total Project
Costs
1 Personnel Cost 14,019 14,061 1...
Particulars
Amount
(in '000 USD)
Expected Windows 1&2 for 2013 15,540
Less: Governance & Director's Office 1,700
Less: Gen...
Budgeting Principles
• At least 13% of W1 and W2 money has to go
to partners: 0.13 x $13.4 million=$1.74 million
• That mo...
Windows 3 and Bilateral Funding in All
CRPs
CRP
No. CRP Title
2013 Budget -
Window 3
Restricted Projects
2013 Budget -
Bil...
Trends in Partner Sharing
• W1 and W2:
– 2012: Less than 1%
– 2013: 13%
• W3 and Bilaterals: 30-40%
• Partnerships are bet...
Partnership Principle in DS CRP
• National programs and other appropriate
partners should carry out the research and
exten...
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Governance and budget principles (North Africa West Asia)

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The TRIPS meeting in North Africa and West Asia held in Tunisia outlined the organization for leadership and execution of the Dryland Systems CRP and highlighted the budgetary breakdown from 2013 to 2015. Budgeting and partnership principles were also discussed during the presentation.

The organizational structure consists of the CG system Consortium Board to oversee work via a performance contract under which ICARDA will take the role of the lead center responsible for governance, fiduciary oversight and financial management. A steering committee comprised of independent science advisors will provide strategic oversight, and be responsible for direction, monitoring and resource allocation. A research management committee will be responsible for overall coordination and management of the research agenda in each of the 5 target dryland regions. This regional level work will be done in partnership with CG centers, ARIs and NARS partners. Regional Stakeholder Advisory Committees are also being established to facilitate and oversee the work of the regional coordinators.

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  • Lead Center will have responsibility for governance, fiduciary oversight and financial management through the performance contract with the Consortium Board Steering Committee (SC), chaired by Lead Center, will include Directors General or representatives of participating CGIAR Centers, and a weighted representation of other partners (NARS, ARIs, development partners, etc.). SC will be responsible for overall direction of the CRP, monitoring and resource allocation.Research Management Committee (RMC), chaired by CRP Leader, will consist of the Coordinators of the Interdisciplinary Research Teams for each target region, and will be responsible for overall coordination and management of the research agendaCoordinators of Regional Interdisciplinary Teams will ensure that each SRT is effectively implemented, coordinated, delivered, and monitored/assessed within each target region, and through the RMC ensure that regional results are synthesized and integrated at a global scale. They will maintain strong relationships with partner institutions, donors and stakeholders in each region through the Regional Stakeholder Advisory Committees. Independent Scientific Advisors (ISA) will form a standing panel of world-class scientific experts on the main subjects of each SRT, provide advice on quality of science and oversight of SRTs across regions, ensuring that the implementation follows the conceptual framework of CRP1.1. They report to SC.CRP Leader will provide overall leadership in the R4D agenda in consultation with SC and RMC.
  • Lead Center will have responsibility for governance, fiduciary oversight and financial management through the performance contract with the Consortium Board Steering Committee (SC), chaired by Lead Center, will include Directors General or representatives of participating CGIAR Centers, and a weighted representation of other partners (NARS, ARIs, development partners, etc.). SC will be responsible for overall direction of the CRP, monitoring and resource allocation.Research Management Committee (RMC), chaired by CRP Leader, will consist of the Coordinators of the Interdisciplinary Research Teams for each target region, and will be responsible for overall coordination and management of the research agendaCoordinators of Regional Interdisciplinary Teams will ensure that each SRT is effectively implemented, coordinated, delivered, and monitored/assessed within each target region, and through the RMC ensure that regional results are synthesized and integrated at a global scale. They will maintain strong relationships with partner institutions, donors and stakeholders in each region through the Regional Stakeholder Advisory Committees. Independent Scientific Advisors (ISA) will form a standing panel of world-class scientific experts on the main subjects of each SRT, provide advice on quality of science and oversight of SRTs across regions, ensuring that the implementation follows the conceptual framework of CRP1.1. They report to SC.CRP Leader will provide overall leadership in the R4D agenda in consultation with SC and RMC.
  • Lead Center will have responsibility for governance, fiduciary oversight and financial management through the performance contract with the Consortium Board Steering Committee (SC), chaired by Lead Center, will include Directors General or representatives of participating CGIAR Centers, and a weighted representation of other partners (NARS, ARIs, development partners, etc.). SC will be responsible for overall direction of the CRP, monitoring and resource allocation.Research Management Committee (RMC), chaired by CRP Leader, will consist of the Coordinators of the Interdisciplinary Research Teams for each target region, and will be responsible for overall coordination and management of the research agendaCoordinators of Regional Interdisciplinary Teams will ensure that each SRT is effectively implemented, coordinated, delivered, and monitored/assessed within each target region, and through the RMC ensure that regional results are synthesized and integrated at a global scale. They will maintain strong relationships with partner institutions, donors and stakeholders in each region through the Regional Stakeholder Advisory Committees. Independent Scientific Advisors (ISA) will form a standing panel of world-class scientific experts on the main subjects of each SRT, provide advice on quality of science and oversight of SRTs across regions, ensuring that the implementation follows the conceptual framework of CRP1.1. They report to SC.CRP Leader will provide overall leadership in the R4D agenda in consultation with SC and RMC.
  • Lead Center will have responsibility for governance, fiduciary oversight and financial management through the performance contract with the Consortium Board Steering Committee (SC), chaired by Lead Center, will include Directors General or representatives of participating CGIAR Centers, and a weighted representation of other partners (NARS, ARIs, development partners, etc.). SC will be responsible for overall direction of the CRP, monitoring and resource allocation.Research Management Committee (RMC), chaired by CRP Leader, will consist of the Coordinators of the Interdisciplinary Research Teams for each target region, and will be responsible for overall coordination and management of the research agendaCoordinators of Regional Interdisciplinary Teams will ensure that each SRT is effectively implemented, coordinated, delivered, and monitored/assessed within each target region, and through the RMC ensure that regional results are synthesized and integrated at a global scale. They will maintain strong relationships with partner institutions, donors and stakeholders in each region through the Regional Stakeholder Advisory Committees. Independent Scientific Advisors (ISA) will form a standing panel of world-class scientific experts on the main subjects of each SRT, provide advice on quality of science and oversight of SRTs across regions, ensuring that the implementation follows the conceptual framework of CRP1.1. They report to SC.CRP Leader will provide overall leadership in the R4D agenda in consultation with SC and RMC.
  • Lead Center will have responsibility for governance, fiduciary oversight and financial management through the performance contract with the Consortium Board Steering Committee (SC), chaired by Lead Center, will include Directors General or representatives of participating CGIAR Centers, and a weighted representation of other partners (NARS, ARIs, development partners, etc.). SC will be responsible for overall direction of the CRP, monitoring and resource allocation.Research Management Committee (RMC), chaired by CRP Leader, will consist of the Coordinators of the Interdisciplinary Research Teams for each target region, and will be responsible for overall coordination and management of the research agendaCoordinators of Regional Interdisciplinary Teams will ensure that each SRT is effectively implemented, coordinated, delivered, and monitored/assessed within each target region, and through the RMC ensure that regional results are synthesized and integrated at a global scale. They will maintain strong relationships with partner institutions, donors and stakeholders in each region through the Regional Stakeholder Advisory Committees. Independent Scientific Advisors (ISA) will form a standing panel of world-class scientific experts on the main subjects of each SRT, provide advice on quality of science and oversight of SRTs across regions, ensuring that the implementation follows the conceptual framework of CRP1.1. They report to SC.CRP Leader will provide overall leadership in the R4D agenda in consultation with SC and RMC.
  • Lead Center will have responsibility for governance, fiduciary oversight and financial management through the performance contract with the Consortium Board Steering Committee (SC), chaired by Lead Center, will include Directors General or representatives of participating CGIAR Centers, and a weighted representation of other partners (NARS, ARIs, development partners, etc.). SC will be responsible for overall direction of the CRP, monitoring and resource allocation.Research Management Committee (RMC), chaired by CRP Leader, will consist of the Coordinators of the Interdisciplinary Research Teams for each target region, and will be responsible for overall coordination and management of the research agendaCoordinators of Regional Interdisciplinary Teams will ensure that each SRT is effectively implemented, coordinated, delivered, and monitored/assessed within each target region, and through the RMC ensure that regional results are synthesized and integrated at a global scale. They will maintain strong relationships with partner institutions, donors and stakeholders in each region through the Regional Stakeholder Advisory Committees. Independent Scientific Advisors (ISA) will form a standing panel of world-class scientific experts on the main subjects of each SRT, provide advice on quality of science and oversight of SRTs across regions, ensuring that the implementation follows the conceptual framework of CRP1.1. They report to SC.CRP Leader will provide overall leadership in the R4D agenda in consultation with SC and RMC.
  • Lead Center will have responsibility for governance, fiduciary oversight and financial management through the performance contract with the Consortium Board Steering Committee (SC), chaired by Lead Center, will include Directors General or representatives of participating CGIAR Centers, and a weighted representation of other partners (NARS, ARIs, development partners, etc.). SC will be responsible for overall direction of the CRP, monitoring and resource allocation.Research Management Committee (RMC), chaired by CRP Leader, will consist of the Coordinators of the Interdisciplinary Research Teams for each target region, and will be responsible for overall coordination and management of the research agendaCoordinators of Regional Interdisciplinary Teams will ensure that each SRT is effectively implemented, coordinated, delivered, and monitored/assessed within each target region, and through the RMC ensure that regional results are synthesized and integrated at a global scale. They will maintain strong relationships with partner institutions, donors and stakeholders in each region through the Regional Stakeholder Advisory Committees. Independent Scientific Advisors (ISA) will form a standing panel of world-class scientific experts on the main subjects of each SRT, provide advice on quality of science and oversight of SRTs across regions, ensuring that the implementation follows the conceptual framework of CRP1.1. They report to SC.CRP Leader will provide overall leadership in the R4D agenda in consultation with SC and RMC.
  • Lead Center will have responsibility for governance, fiduciary oversight and financial management through the performance contract with the Consortium Board Steering Committee (SC), chaired by Lead Center, will include Directors General or representatives of participating CGIAR Centers, and a weighted representation of other partners (NARS, ARIs, development partners, etc.). SC will be responsible for overall direction of the CRP, monitoring and resource allocation.Research Management Committee (RMC), chaired by CRP Leader, will consist of the Coordinators of the Interdisciplinary Research Teams for each target region, and will be responsible for overall coordination and management of the research agendaCoordinators of Regional Interdisciplinary Teams will ensure that each SRT is effectively implemented, coordinated, delivered, and monitored/assessed within each target region, and through the RMC ensure that regional results are synthesized and integrated at a global scale. They will maintain strong relationships with partner institutions, donors and stakeholders in each region through the Regional Stakeholder Advisory Committees. Independent Scientific Advisors (ISA) will form a standing panel of world-class scientific experts on the main subjects of each SRT, provide advice on quality of science and oversight of SRTs across regions, ensuring that the implementation follows the conceptual framework of CRP1.1. They report to SC.CRP Leader will provide overall leadership in the R4D agenda in consultation with SC and RMC.
  • Governance and budget principles (North Africa West Asia)

    1. 1. Governance and Budget Principles CGIAR Program on Dryland Systems
    2. 2. Governance and management Team x CG Centers ARIs NARS Team 3 CG Centers ARIs NARS Team 2 CG Centers ARIs NARS Team 1 CG Centers ARIs NARS Organization of Dryland Systems Steering Committee Research Management Committee Coordinator Region 1 Coordinator Region 2 Coordinator Region 3 Coordinator Region x Leadership&Execution Consortium Board Lead Center: ICARDA Research Management Committee: CRP Leader (chair), Regional and Learning Site Coordinators Interdisciplinary Research Teams Performance Contract CRP Lead Center:ICARDA Steering Committee: CGIAR Center DGs; CRP Leader, NARS leaders, ARI leaders, development partners Regional Stakeholder Advisory Committees Independent Science Advisers
    3. 3. Governance and management • Lead Center: responsible for governance, fiduciary oversight and financial management through contract with Consortium Board • Steering Committee (SC): provide strategic oversight, responsible for direction, monitoring, and resource allocation. SC chaired by DG of Lead Center. Other members include representatives of: a. 3 CGIAR partner centers: ICRISAT, ILRI, and World Agroforestry Center b. 2 advanced research institutions (rotating): Agropolis (FR) and Commonwealth Scientific and Industrial Research Organisation (AU) c. National-system representatives (rotating): Global Forum on Agricultural Research /Forum for Agricultural Research in Africa, Ethiopian Institute of Agricultural Research, Indian Council of Agricultural Research, and Institut national de recherche agronomique (MO) d. 3 development agencies (rotating): FAO, IFAD, and Howard G. Buffett Foundation e. Dryland Systems CRP Director Team x CG Centers ARIs NARS Team 3 CG Centers ARIs NARS Team 2 CG Centers ARIs NARS Team 1 CG Centers ARIs NARS Organization of Dryland Systems Steering Committee Research Management Committee Coordinator Region 1 Coordinator Region 2 Coordinator Region 3 Coordinator Region x Consortium Board Performance Contract CRP Lead Center: ICARDA Regional Stakeholder Advisory Committees Independent Science Advisers
    4. 4. Governance and management Steering Committee (SC): Role in Intermediate Development Outcomes (IDO) 1. SC will be involved in IDO across Target Regions. 2. This will contribute to coherence of IDO implementation across Target Regions. 3. One SC member for each IDO as its Focal Point will take responsibility for helping guide IDO implementation across the Target Regions. 4. This SC member can be from any one the membership of the SC, CGIAR-associated or not. 5. The Research Management Committee can invite any of the SC IDO Focal Points when the respective IDO is on the RMC agenda. Team x CG Centers ARIs NARS Team 3 CG Centers ARIs NARS Team 2 CG Centers ARIs NARS Team 1 CG Centers ARIs NARS Organization of Dryland Systems Steering Committee Research Management Committee Coordinator Region 1 Coordinator Region 2 Coordinator Region 3 Coordinator Region x Consortium Board Performance Contract CRP Lead Center: ICARDA Regional Stakeholder Advisory Committees Independent Science Advisers
    5. 5. Governance and management • Research Management Committee (RMC): a. Responsible for overall coordination and management of research agenda. b. Chaired by CRP Director, and consist of coordinators of interdisciplinary research teams (IRT) for each Target Region. c. Management of human resources, finances, and administration by RMC in communication with partner organizations in each IRT. d. Develop and propose medium‐term and annual work plans as requested by the Steering Committee; these will be reviewed and approved by Steering Committee. e. Engage with Regional Stakeholder Advisory Committees (RSAC) to ensure productive exchange of ideas with potential end users. f. IDO leaders? Team x CG Centers ARIs NARS Team 3 CG Centers ARIs NARS Team 2 CG Centers ARIs NARS Team 1 CG Centers ARIs NARS Organization of Dryland Systems Steering Committee Research Management Committee Coordinator Region 1 Coordinator Region 2 Coordinator Region 3 Coordinator Region x Consortium Board Performance Contract CRP Lead Center: ICARDA Regional Stakeholder Advisory Committees Independent Science Advisers
    6. 6. Governance and management • Independent Scientific Advisors (ISAs) a. Each Strategic Research Theme (SRT) will have standing panel of four part-time ISAs, reporting to Steering Committee. b. World-class scientific experts on each SRT. c. Provide advice and suggestions on relevance and quality of proposed and ongoing research. d. May suggest amendments to research agenda. e. May recommend conducting comparative analyses of SRTs across regions and to assess integration of SRTs within regions. f. May also give advice on trends and emerging issues relevant to CRP, and potential strategies for addressing them. Team x CG Centers ARIs NARS Team 3 CG Centers ARIs NARS Team 2 CG Centers ARIs NARS Team 1 CG Centers ARIs NARS Organization of Dryland Systems Steering Committee Research Management Committee Coordinator Region 1 Coordinator Region 2 Coordinator Region 3 Coordinator Region x Consortium Board Performance Contract CRP Lead Center: ICARDA Regional Stakeholder Advisory Committees Independent Science Advisers
    7. 7. Governance and management • CRP Director a. Appointed by the Lead Center in consultation with the Steering Committee. b. Provide crucial leadership role in the R4D agenda, with Steering Committee and RMC. c. Duties include: i. Daily management aided by small management office ii. Ensure agreed outputs are achieved. iii. Ensure timely and high-quality reporting to Steering Committee and Consortium Board through DG of Lead Center. iv. Public representative of Dryland Systems, with the Steering Committee, ensures high and positive profile with investors & public. v. Lead resource mobilization efforts, partner and donor relations, and relations with RMC and RSACs. Team x CG Centers ARIs NARS Team 3 CG Centers ARIs NARS Team 2 CG Centers ARIs NARS Team 1 CG Centers ARIs NARS Organization of Dryland Systems Steering Committee Research Management Committee Coordinator Region 1 Coordinator Region 2 Coordinator Region 3 Coordinator Region x Consortium Board Performance Contract CRP Lead Center: ICARDA Regional Stakeholder Advisory Committees Independent Science Advisers
    8. 8. Governance and management • Regional Coordinators (RC) a. RCs of interdisciplinary research teams coordinate each Target Region. b. Part-time appointments and continue to be affiliated with their home institutions. c. Ensure that activities in each SRT are effectively implemented, coordinated, cross-informed, delivered, and monitored/assessed. d. Maintain strong relationships with CRP Director and partner institutions, donors, and stakeholders in each Target Region. Team x CG Centers ARIs NARS Team 3 CG Centers ARIs NARS Team 2 CG Centers ARIs NARS Team 1 CG Centers ARIs NARS Organization ofDryland Systems SteeringCommittee Research Management Committee Coordinator Region 1 Coordinator Region 2 Coordinator Region 3 Coordinator Region x Consortium Board Performance Contract CRP Lead Center:ICARDA Regional Stakeholder Advisory Committees Independent Science Advisers
    9. 9. Governance and management • Regional Stakeholder Advisory Committees (RSAC) a. Provide a channel for input and dialog with RMC and SC. b. Comment on relevance and effectiveness of partnership arrangements. c. Advise and facilitate reaching policy- and decision-makers. d. Appointed by SC to address priority needs and knowledge gaps. e. Representative of intended users of CRP outputs in each Target Region. Mix of constituencies covering policy, public research, development, NGOs, CSOs, and community-based organizations, and land users. f. Stay in frequent contact with respective RCs, who will ensure that stakeholders‘ views are continuously shared with RMC. Team x CG Centers ARIs NARS Team 3 CG Centers ARIs NARS Team 2 CG Centers ARIs NARS Team 1 CG Centers ARIs NARS Organization ofDryland Systems SteeringCommittee Research Management Committee Coordinator Region 1 Coordinator Region 2 Coordinator Region 3 Coordinator Region x Consortium Board Performance Contract CRP Lead Center:ICARDA Regional Stakeholder Advisory Committees Independent Science Advisers
    10. 10. Cost Group Budget Line Item Year 1 (2013) Year 2 (2014) Year 3 (2015) Total Project Costs 1 Personnel Cost 14,019 14,061 15,331 43,411 2 Travel 2,058 2,213 2,424 6,695 3 Operating expenses (see definition) 7,083 8,796 9,458 25,337 4 Traning / Workshop 1,446 1,579 1,720 4,745 5 Partners / Collaborator / Consultancy 4,537 5,030 5,574 15,142 6 Capital and other equipment 1,496 1,640 1,799 4,936 7 Contingency 562 621 691 1,874 Sub-Total 31,202 33,939 36,999 102,140 8 Institutional Overhead 6,226 6,857 7,503 20,585 Total Project Costs 37,428 40,796 44,501 122,725 Funding Sources Year 1 (2013) Year 2 (2014) Year 3 (2015) Total CGIAR Fund (Windows 1 and 2) 20,111 20,111 20,111 60,333 Window 3 and Bilateral Restricted Grants 17,317 20,685 24,390 62,392 Others - - - - Total Funds 37,428 40,796 44,501 122,725
    11. 11. Particulars Amount (in '000 USD) Expected Windows 1&2 for 2013 15,540 Less: Governance & Director's Office 1,700 Less: Gender 400 Less: Partnership/Collaboration - Less: Centers Operational Budget ICARDA (42.02%) 5,647.49 ICRISAT (29.68%) 3,988.99 ILRI (9.63%) 1,294.27 IWMI (5.68%) 763.39 BIOVERSITY (4.77%) 641.09 CIP (3.09%) 415.30 ICRAF (2.34%) 314.50 CIAT (2.79%) 374.98 Sub-total Individual Centers Share 13,440
    12. 12. Budgeting Principles • At least 13% of W1 and W2 money has to go to partners: 0.13 x $13.4 million=$1.74 million • That money must flow to national partners through joint activities with centers • Additional funds for gender, capacity building, and meetings will be available
    13. 13. Windows 3 and Bilateral Funding in All CRPs CRP No. CRP Title 2013 Budget - Window 3 Restricted Projects 2013 Budget - Bilateral Restricted Projects Total Budget - Window 3 & Bilateral Restricted Projects 1.1 Dryland Areas 8,821,344 14,508,027 23,329,371 2 Policies and Markets - 230,949 230,949 3.1 Wheat 2,965,346 7,341,503 10,306,849 3.5 Legumes 1,470,630 1,157,635 2,628,265 3.6 Dryland Cereals 23,501 993,673 1,017,174 3.7 Livestock - 163,774 163,774 4 Nutrition - 271,363 271,363 5 Water Land and Ecosystem 948,198 1,604,198 2,552,395 7 Climate Change 246,710 245,283 491,993 16 Genebank Funding Support - 226,998 226,998 Non-CRP Related but SRP-related Projects - 1,817,438 1,817,438 TOTAL 14,475,729 28,560,841 43,036,570
    14. 14. Trends in Partner Sharing • W1 and W2: – 2012: Less than 1% – 2013: 13% • W3 and Bilaterals: 30-40% • Partnerships are better funded through bilaterals and W3 – But this are usually place-based
    15. 15. Partnership Principle in DS CRP • National programs and other appropriate partners should carry out the research and extension activities to the extent possible with a leading role • CG centers preferred role is back-stopping, facilitation, capacity building, and mentoring where needed
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