Communication, Information Management and Knowledge Sharing

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Mr. Michael Devlin, Head of the CODIS department at ICARDA, focused attention on the fact that the Dryland Systems Program is not about research but about how research can work for people living in dryland agro-ecosystems. Because the program will generate a wealth of new information that information will need to be well organized and accessible and open access will be a part of supporting knowledge sharing goals throughout the project cycle.

Work being done currently will make all CGIAR information open access within five years. Common formatting will allow for open and harvestable databases and science will be published in open access journals with the underpinning data made available to all. Tactics for utilizing this vast quantity of information will include engaging and influencing specific groups, improving the effectiveness of the research process, capturing and sharing experience and making accessible all project information publicly.

Key action areas outlined at the program level are marketing communication, advocacy, knowledge sharing, information management and web presence. Simple ways to speed and share learning and expertise include the ability to tap peer databases, the ability to track work in progress via document sharing, after action review and optimal meeting facilitation.

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Communication, Information Management and Knowledge Sharing

  1. 1. Launch Meeting Amman, 21-23 May 2013Strategiccommunication,knowledgesharing& informationmanagement….inyourresearchThe global research partnership to improve agricultural productivity and income in the worlds dry areasMichael DevlinICARDA
  2. 2. CGIAR Research Program on Dryland Agricultural Production Systems – Launch Meeting, Amman 21-23 May 2013The DrylandSystemsProgramisnotaboutresearch….Title Outcomes
  3. 3. CGIAR Research Program on Dryland Agricultural Production Systems – Launch Meeting, Amman 21-23 May 2013…..butabouthowourresearch can workfor people living in drylandsagro-ecosystems….Title Outcomes
  4. 4. CGIAR Research Program on Dryland Agricultural Production Systems – Launch Meeting, Amman 21-23 May 2013•„DrylandSystems‟ will generate a wealthofnew information–needstobewell-organized and accessible.•Theseapproachesaddvaluetoyourresearch.- SupportM&E, outcomes and impact.•„Open Access‟ iscoming•Communication, information Mgmt&Knowledgesharing areneeded in your project cycleTitle Context
  5. 5. CGIAR Research Program on Dryland Agricultural Production Systems – Launch Meeting, Amman 21-23 May 2013“withinfiveyearsall CGIAR information willbe OpenAccess.”Now in process….“withinfiveyearsall CGIAR information willbe Open Access.”CGIAR programs and centerswillprovide:•Alloutputs in common structure and formats(open andharvestable database/repositoires).•Submissioncopiesofpeerreviewedpapers• More science published in open accessjournals• Data availableTitleContext: Movingtoward CGIAR Open Access
  6. 6. CGIAR Research Program on Dryland Agricultural Production Systems – Launch Meeting, Amman 21-23 May 2013•StrategiccommunicationEngage and influencespecificgroups.•KnowledgesharingImproveeffectivenessofreseachprocess, learning inprojects, capturing and sharingexperience,„learningbefore, during and after‟• Information managementCapture, organize, makeaccessibleall project informationTitle Tactics
  7. 7. CGIAR Research Program on Dryland Agricultural Production Systems – Launch Meeting, Amman 21-23 May 2013TitleDrylandSystemsStrategy - Key Action AreasA program-level view:• Marketing communication: ensuring high visibility and branding of the program.• Strategic communication and advocacy: informing and influencing specificgroups worldwide, getting the science into use.• Knowledge sharing and learning: processes and techniquesto capture and synthesize the learning from the research process as it progresses.• Information management: processes and guidance for the capturing, organizing(cataloguing) and open access to all data, and information generated by DrylandSystems.•Website: provide broad access to concepts, key messages and results of DrylandSystems.
  8. 8. CGIAR Research Program on Dryland Agricultural Production Systems – Launch Meeting, Amman 21-23 May 2013TitleComms& information in research project cycle
  9. 9. CGIAR Research Program on Dryland Agricultural Production Systems – Launch Meeting, Amman 21-23 May 2013Useresearchevidencetoengage andinfluencespecificgroups•Targetedproducts and services:• Web tools• Policy information (supportedbycampaign)• „Researchintouse‟ activities(supportedbycampaign)•Engagingusersasanintegral part ofyourresearchprocess.Title StrategicCommunication
  10. 10. Policy BriefingsReportsWeb informationSuccess storiesProject summariesMedia relationsCase studiesAudio-VisualNewslettersResearch PublicationsBrochuresSocial media actionsWhat‟swrongwiththispicture ?
  11. 11. CGIAR Research Program on Dryland Agricultural Production Systems – Launch Meeting, Amman 21-23 May 2013„Outcome‟ thinking• What do we want to happen ?Changing behavior among specific groups.• Who can we influence directly?- Who should to work with to deliver results?• How to best achieve this?Most appropriate communications activities, products, services?Title StrategicCommunication
  12. 12. CGIAR Research Program on Dryland Agricultural Production Systems – Launch Meeting, Amman 21-23 May 2013Title Title
  13. 13. CGIAR Research Program on Dryland Agricultural Production Systems – Launch Meeting, Amman 21-23 May 2013TitleKnowledgesharing:Learningbefore, during&afterSimple ways to speed and share learning and expertise:improve the quality and effectiveness of any project.• „Peer assist‟- tapping the „database‟ of peers‟ experience.• Track, work in progress - document & share learning• „After Action Review‟ – three simple questionsFrom: “How can we afford the extra time to do this….?”To: “How can we afford not to do this!”• Optimal meeting facilitation and organization.e.g. This meeting…
  14. 14. CGIAR Research Program on Dryland Agricultural Production Systems – Launch Meeting, Amman 21-23 May 2013Title Bedtimereading:practicalideasyou can use……todayChris Collison, Geoff Parcell
  15. 15. CGIAR Research Program on Dryland Agricultural Production Systems – Launch Meeting, Amman 21-23 May 2013Title Example–LearningCycles(ICARDA-IDRC-CIAT)Dynamic group learning process – brings together a group withexpertise (success or failures!) with group than can acquire thatexpertise.Premise:Linear process of study-analysis-advocacy-action is too slow.More rapid uptake of new approaches:• Policy making• New practices
  16. 16. CGIAR ResearchProgram on DrylandAgricultural Production Systems–Launch Meeting, Amman 21-23 May 2013Title Example–LearningCyclesValue chains in Egypt and Morocco.Access to markets?How can we see market access as a driver for introducingtechnologies and improving production systems?• If market access is the driver, a series of incentives to open accessto markets can be identified to suggest interventions to bedeveloped, improved or integrated.- for example: natural resources management (land and water), farmingpractices, crop diversification, policy and institutional options.• What makes access to markets work or not in specific cases.• Efficiency in farming/technology transfer approaches.
  17. 17. CGIAR Research Program on Dryland Agricultural Production Systems – Launch Meeting, Amman 21-23 May 2013Title Example–knowledgesharing(Land degradation – IFAD 12 MENA countries)„Live group review‟ & synthesis of 23 land degradationinterventions.• In what other agro-ecosystems can your interventionbe applied?• 5 day process to produce finished syntheses- ready for sharing….
  18. 18. CGIAR Research Program on Dryland Agricultural Production Systems – Launch Meeting, Amman 21-23 May 2013Title Managingourresearch informationCapture and Document work in progress- Dryland Systems – Technical Papers, Working Papers, otherinformation products.Organize information and make it available- Dryland Systems information platform- Document repository for all outputs (papers, surveys, reports, maps,photos, presentations, etc.)- „harvestable‟ using common metadata standards.- Agreed processes for capturing information in each Dryland Systemsproject cycle.
  19. 19. CGIAR Research Program on Dryland Agricultural Production Systems – Launch Meeting, Amman 21-23 May 2013Title What are the elementsof the DrylandSystems„information architecture‟???•Research outputs• Document repository•Institutional archive –(journal articlesubmission copies)• Training materials• etc.Spatial data, Maps,etc.Research DataA series of linked and harvestable open databases& information repositories??Harvested toCGIARlevelHarvested by others www….
  20. 20. Popular scienceBigIdeas - Popular Science
  21. 21. Find environmental information about your community:learn where the pollution is,where the toxic chemicals come from,what the health risks are.
  22. 22. Provides taxonomic, conservation status,and distribution informationon species that face a high risk of global extinction.
  23. 23. CGIAR Research Program on Dryland Agricultural Production Systems – Launch Meeting, Amman 21-23 May 2013Title How can we help?How to embed this thinking and these practices inyour project cycles?

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