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Open Access, Copyright & Scientific Information Resources
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Open Access, Copyright & Scientific Information Resources



Presentation for CIAT Staff in Africa, May 2011

Presentation for CIAT Staff in Africa, May 2011



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    Open Access, Copyright & Scientific Information Resources Open Access, Copyright & Scientific Information Resources Presentation Transcript

    • Open Access, Scientific Information Resources & Services For CIAT PABRA Staff Kawanda, Kampala, Uganda, 13 May 2011 Dr. Edith Hesse
    • Agenda
      • Why open access – some facts
      • Where to publish – some considerations
      • Access to scientific information resources
      • Quick review of relevant services (IT & Communications)
    • Open Access – some facts
      • 1995-2011: Open Access - an international movement
      • 2008-2011: CGIAR and FAO collaborate in AAA initiative (Availability, Accessibility, Applicability)
      • 2009: CIAT Director General launches Open Access initiative
      • 2010: CIAT Open Access Policy available on the web (open access as a component of individual Performance Evaluations)
      • Donors – increasingly ask for it (e.g. DFID, European Union)
    • Open Access Web Site
    • Open Access – CIAT facts
      • Articles
      • Peer-reviewed journal articles: increased from 40% to 60% of
      • CIAT total publications from 2006 to 2010
      • 15% accessible full text to everyone (via web)
      • 40% accessible full text to CIAT staff (via VPN)
      • 80% full-text potentially accessible through self-archiving of revised and approved manuscripts
      • All publications
      • 20% of 14,000 documents authored by CIAT (1968-2010) link to full-texts
      • Special efforts underway to add full texts wherever possible (Google Books, adding links after embargo expires, obtaining permissions, etc.)
    • Open Access – issues to keep in mind
      • Which publisher, which journal?
      • >25,000 journals; 6,500 open access (DOAJ); 2.5 million articles/yr
      • Many book publishers
      • Researchers choose most desirable option – we can advise
      • How to retain open access rights?
      • 80% of journals allow self-archiving (web posting of revised and approved manuscripts)
      • Carefully read copyright transfer agreement before signing
      • Confusing terminology (on purpose)
      • Retain parts of your copyright (“Science Common”)
      • Provide revised and approved manuscripts to the library
    • Open Access – make our results more visible
      • Let us know when a new journal article, a book, a report is about to be published
      • We can help to advertise via
        • Social Media (Blogs, Slideshare, Flickr, Twitter, BlibTV, YouTube)
        • E-Newsletter
      • We make CIAT books accessible via Google Books
      • CIAT’s Library Repository (to be harvested by external services)
      • Photo stories, multimedia, video clips and participatory videos
      • Newspapers and television
      • Translations (English, Spanish, French, Portuguese, Thai, others)
    • Library Repository 1. Ensure accessibility 2. Long term preservation 3. Institutional memory Publications to be deposited in CIAT’s Library Repository Articles in refereed and non-refereed journals Papers presented at conferences (Posters & PowerPoint presentations) Articles in technical bulletins Annual Program Reports Book chapters Final Project Reports Books published by CIAT Programs Theses supervised by CIAT staff; theses written by CIAT staff Working documents published by CIAT Programs Tools, methods , procedures on CDs or DVDs Papers published in conference proceedings
    • Library Web Site
    • Library Web Site – Electronic Journals
    • Directory of Open Access Journals (DOAJ)
    • Library Web Site – Databases
    • Library Web Site – Publications
    • Revised and Approved Manuscript
    • Work Flow – Manuscript to Published Article “ Revised and approved manuscript“ Final draft “post refereeing” “ Revised personal version” Sent to Publisher
    • Publisher copyright policies & self-archiving (Sherpa/Romeo)
    • Publisher Copyright Policies & Self-archiving (Sherpa/Romeo)
    • Publisher copyright policies & self-archiving (Sherpa/Romeo)
    • AGORA – Access to 2000 Scientific Journals
    • Research4life – Access to > 10,000 Journals
    • Ivan Adolwa, AfNet – [email_address]
    • RePEc (Research Papers in Economics)
    • Google Scholar
    • Quick Review of Relevant Services (IT & Communications)
      • Research & Administrative applications
        • Library web site
          • Subscriptions (e-journals & e-books)
          • Bibliographic and factual databases (e.g. CAB Abstracts)
        • CIAT Intranet
        • Budget Execution
        • Project Manager
        • Human Resources Development Fund
        • Virtual Site for Project Documentation
      • Institutional software
        • Microsoft products (Windows OS, Office, SharePoint, Project)
        • Utilities (WinZip)
        • Antivirus, anti-spam (Nod32, Trend Micro)
        • SAS (Statistical Analysis Software)
    • Virtual Private Network (VPN)
      • VPN is now completely web-based, resources are accessibly anywhere, anytime without install additional software https://vpn.ciat.cgiar.org/
      • Should you have problems with accessing resources such as e-journals, e-books please let us know immediately (Idris with copy to me)
      • For other access problems with commercial applications (SAS, Oracle) inform the helpdesk
      • Helpdesk also provides training for institutional applications, remote installations, configuration, updates and bug fixing.
      • Many problems can be fixed by directly logging into your computer
    • Web Conferencing - WebEx
      • Allows up to 24 participants to share:
          • audio/video/chat
          • Documents
          • Applications
      • Poor connectivity areas can use it as well
    • Other Audio/Video Conferencing
      • For formal video conferencing, where quality is a must, CIAT and ICRAF both use professional Polycom equipment
      • For non-formal video/audio conferencing users have many options, such as Skype, however they all have their limitations
      • WebEx can provide the best of both worlds
    • Other Services
      • Virtual workspaces via MS SharePoint
        • Share documents, use chats, blogs, wikis, forums, within projects
      • E-seminars via video streaming
        • Transmission via internet for staff and partners in the Regions and partners
    • Microsoft IT Academy
      • CIAT’s Campus Agreement with Microsoft, allows participation in the Microsoft IT Academy Program for all HQ and regional staff 
      • Users may access courses anytime, anywhere, and obtain officially Microsoft certification
      • Users must have a hotmail or windows live account and send a request to the Human Resources ( [email_address] ) with copy to [email_address] and [email_address] .
    • Research Electronic Book (REB)
    • ESRI Software
      • ESRI products now accessible to all CGIAR staff at
      • 90% discounts
      • If users require an ESRI product, contact the person in charge of ESRI products in respective center (at CIAT: Dr. Glenn Hyman, [email_address] with copy to [email_address] )
      • Large downloadable software can also be obtained via DVD
    • Who to Contact for Support
      • Support can be obtained through various means
        • Email: [email_address] or [email_address]
        • Skype : idrisjones2006 / avilla2000
        • Mobile : (57)316 526 1128 or (57) 315 5759452
        • Phone: (57-2)4450100 ext 3256 or (57-2) 4450097
        • Email: [email_address] or [email_address]
        • Skype : ehesse / ciat-library
        • Mobile : (57)314 8802149
        • Phone: (57-2)445034 ext 3256 or (57-2) 4450000 ext. 3024
      • One IT person is always on call providing 24x7 support.
    • Thank you! Questions?