Advanced Word/Information Processing - CCC - 2015

1. Contents

2. © Paradigm Publishing, Inc. 2 Contents
Chapter 4
Creating Personal Documents
 Creating CD/DVD Jewel Case
Inserts and Labels
 Creating a Personal Calendar
 Arranging Drawing Objects to
Enhance Personal Documents
 CHECKPOINT 1
 Creating Personal Return
Address Labels
 Adding Borders
 Creating a Template and Inserting
Content Controls
 Creating a Certificate Using a
Template
 Creating a Resume Using a
Template
 CHECKPOINT 2
 Desktop Publishing Terms and
Definitions
Quick Links to Slide Contents

3. © Paradigm Publishing, Inc. 3 Contents
Creating CD/DVD Jewel Case Inserts and Labels
 You can create professional-quality
jewel case inserts and face labels
quickly and easily using Word 2013.
 A variety of CD and DVD label vendors
and specific product numbers are
provided in Word 2013.
 Some of the vendors include
Microsoft, Compulabel, Ace Label,
A-ONE, Formtec, and Office Depot.

4. © Paradigm Publishing, Inc. 4 Contents
Creating CD/DVD Jewel Case Inserts and Labels - continued
Working with Placeholders in Label Templates
 Templates contain various placeholders in the form of text
boxes containing formatted sample text or pictures; drawing
objects in specific sizes, shapes, and colors; and sample images.
 The placeholder text or objects may be replaced with other
text, objects, pictures, and formatting that you choose to use to
customize your document.

5. © Paradigm Publishing, Inc. 5 Contents
Creating CD/DVD Jewel Case Inserts and Labels - continued
Cropping an Image
 At times you may need
to resize and/or crop an
image to fit in a
placeholder.
 Cropping is also used to
create focus on a part of
an image and to remove
unnecessary parts of an
image.

6. © Paradigm Publishing, Inc. 6 Contents
Creating CD/DVD Jewel Case Inserts and Labels - continued
Using Cropping Options

7. © Paradigm Publishing, Inc. 7 Contents
Creating CD/DVD Jewel Case Inserts and Labels - continued
Some cropping suggestions include:
Crop one side by dragging the center cropping handle on the
desired side inward.
Crop equally on two sides at the same time by pressing and
holding the Ctrl key while dragging the center cropping
handle on either side inward.
Crop equally on all four sides at the same time by pressing
and holding the Ctrl key while dragging a corner cropping
handle inward.
Crop an image to exact dimensions by right-clicking the
image and then, at the shortcut menu that displays, clicking
Format Picture.

8. © Paradigm Publishing, Inc. 8 Contents
Creating CD/DVD Jewel Case Inserts and Labels - continued

9. © Paradigm Publishing, Inc. 9 Contents
Creating CD/DVD Jewel Case Inserts and Labels - continued
Deleting Cropped Areas of an Image
 After you crop an image, the cropped portions remain as part of
the image file.
 You can reduce the file size by removing the cropped portions
from the file.

10. © Paradigm Publishing, Inc. 10 Contents
Creating CD/DVD Jewel Case Inserts and Labels - continued
Creating a CD Face Label Using a Template
 When you purchase face labels for a disc, make sure that you
select a label to match the product number of your disc and
then select the appropriate Word template for those labels.
 Print your disc label on regular paper before printing on an
actual sticky-backed label, and hold the sample up to your disc
to evaluate the fit.

11. © Paradigm Publishing, Inc. 11 Contents
Creating a Personal Calendar
 Although electronic
calendars are becoming
increasingly prevalent
both at work and at
home, many people still
prefer the at-a-glance
convenience of using a
printed calendar.
 Predesigned calendar
templates are available
in Word, Publisher,
PowerPoint, and Excel.

12. © Paradigm Publishing, Inc. 12 Contents
Creating a Personal Calendar - continued
Inserting Calendar Building Blocks
 Click the building block name and then click the Insert button to
insert it into your document.

13. © Paradigm Publishing, Inc. 13 Contents
Creating a Personal Calendar - continued
 Predesigned calendar building
blocks can also be inserted
into a Word document by
clicking the Table button in
the Illustrations group on the
INSERT tab, pointing to Quick
Tables, and then clicking the
desired option from the Built-
In section at the side menu.

14. © Paradigm Publishing, Inc. 14 Contents
Creating a Personal Calendar - continued
Editing an Image in a Calendar
 To make an image in a
calendar into a watermark,
click the Color button in the
Adjust group on the PICTURE
TOOLS FORMAT tab and then
click Washout in the Recolor
section.
 Next, click the Wrap Text
button in the Arrange group
and then click Behind Text at
the drop-down gallery.

15. © Paradigm Publishing, Inc. 15 Contents
Creating a Personal Calendar - continued
 The following are some helpful tips for working with recoloring
options:
 Before clicking an effect option, hover your mouse pointer
over it. The live preview feature will show you what your
image will look like with that effect applied.
 Access additional colors by clicking More Variations at the
Color button drop-down gallery. If you do not find what you
need in the Theme Colors or Standard Colors sections, click
More Colors to open the Colors dialog box.

16. © Paradigm Publishing, Inc. 16 Contents
Creating a Personal Calendar - continued
Adding a Shape to a Calendar
 Another way to add interest to a calendar is to insert a
predesigned shape as an attention-getter.
 Insert a shape by clicking the INSERT tab, clicking the Shapes
button in the Illustrations group, clicking the desired shape at
the drop-down list, and then clicking or dragging in the
document.
 A shape may include text, color, and other special effects.

17. © Paradigm Publishing, Inc. 17 Contents
Arranging Drawing Objects to Enhance Personal Documents
Moving and Positioning Objects Precisely
 To move a drawing object, start by selecting the object that you
want to move.
 To move multiple drawing objects at once, select the first object
and then press and hold the Shift key while you click the
additional objects you want to select.
 Next, drag the drawing object(s) to the new location.
 You can also move a selected drawing object in small
increments by pressing the Up Arrow, Down Arrow, Right Arrow,
or Left Arrow keys to move the object in the direction you want.
 This is called nudging, and it allows you to position an object
more precisely than you could by dragging it.

18. © Paradigm Publishing, Inc. 18 Contents
Arranging Drawing Objects to Enhance Personal
Documents - continued
 Another way to align a
drawing object or group of
objects is to select the object
or objects, click the Align
button on the DRAWING
TOOLS FORMAT tab, and
then click the desired option.

19. © Paradigm Publishing, Inc. 19 Contents
Arranging Drawing Objects to Enhance Personal
Documents - continued
Using a Drawing Canvas to Align Drawing Objects
 When you insert a drawing object in a Word document, you can
place it in a drawing canvas.
 A drawing canvas helps you arrange a drawing in your
document and provides a frame-like boundary between your
drawing and the rest of your document.
 By default, the canvas has no border or background, but you
can apply formatting to the drawing canvas as you would to any
drawing object.
 This feature also helps you keep parts of your drawing together,
which is especially helpful if your drawing consists of several
different objects.

20. © Paradigm Publishing, Inc. 20 Contents
Arranging Drawing Objects to Enhance Personal
Documents - continued
 After you have inserted the desired shapes into the drawing
canvas, right-click anywhere on the drawing canvas border and
then click Fit, Expand, or Scale Drawing at the shortcut menu.

21. © Paradigm Publishing, Inc. 21 Contents
Arranging Drawing Objects to Enhance Personal
Documents…continued
Stacking Objects
 Drawing one object on top of another is known as stacking.
 Objects automatically stack in individual layers as you add them
to a document.

22. © Paradigm Publishing, Inc. 22 Contents
Arranging Drawing Objects to Enhance Personal
Documents - continued
Grouping Objects
 Grouping objects combines multiple drawing objects as a single
unit.

23. © Paradigm Publishing, Inc. 23 Contents
Arranging Drawing Objects to Enhance Personal
Documents - continued
Rotating and Flipping Objects
 To rotate or flip objects, select the object or group of objects,
click the Rotate button arrow in the Arrange group on the
DRAWING TOOLS FORMAT tab, and then click the option that
corresponds with the direction you want to turn the object.

24. Contents© Paradigm Publishing, Inc. 24
CHECKPOINT 1
1) This is a reserved area on a page
where an object, image, or text is
entered later.
a. placeholder
b. standard
c. template
d. structure
3) This can be one of the most basic
tools of organization in your
everyday life.
a. calendar
b. notepad
c. clock
d. radio
2) Drawing one object on top of
another is known as this.
a. selecting
b. ungrouping
c. grouping
d. stacking
4) Doing this to objects combines
the objects as a single unit.
a. selecting
b. ungrouping
c. grouping
d. stacking
Next Question
Next Question
Next Question
Next Slide
Answer
Answer
Answer
Answer

25. © Paradigm Publishing, Inc. 25 Contents
Creating Personal Return Address Labels
 Preprinted return address labels are convenient and cost-
effective to use at home and at the office.
 Whether you are paying bills, addressing holiday cards, or
mailing a large number of PTA newsletters, the convenience of
having preprinted return address labels is worth the time it
takes to create them.
 Create your own labels using the labels feature in Word.
 Word includes a variety of predefined label formats that
coordinate with labels that can be purchased at office supply
stores.

26. © Paradigm Publishing, Inc. 26 Contents
Creating Personal Return Address Labels - continued
 The Quick Part gallery contains pieces of content that can be
reused in various documents.
 To insert content you saved to the Quick Part gallery into a
document, click the Quick Parts button on the INSERT tab and
then click the quick part at the drop-down list.

27. © Paradigm Publishing, Inc. 27 Contents
Adding Borders
 Borders can add interest and emphasis to various parts of your
document.
 Borders can be added to pages, text, tables, table cells, graphic
objects, and images.
 You can add borders in many line styles and colors, as well as a
variety of graphical borders.

28. © Paradigm Publishing, Inc. 28 Contents
Adding Borders - continued
Adding Borders to Tables
 To apply a border to specific table cells, select the cells, click the
TABLE TOOLS DESIGN tab, and then select a predesigned table
style from the Table Styles gallery, or click the Borders button
arrow in the Borders group and then click a desired border at
the drop-down gallery.

29. © Paradigm Publishing, Inc. 29 Contents
Adding Borders - continued
Adding Borders to Pages
 Add borders to pages by clicking the Page Borders button in the
Page Background group on the DESIGN tab.
 When you click the Page Borders button, the Borders and
Shading dialog box displays with the Page Border tab selected.

30. © Paradigm Publishing, Inc. 30 Contents
Adding Borders - continued
Changing Page Border Margins
 By default, a page border displays and prints 24 points from the
top, left, right, and bottom edges of the page.
 Some printers, particularly inkjet printers, have a nonprinting
area around the outside edges of the page that can interfere
with the printing of a page border.

31. © Paradigm Publishing, Inc. 31 Contents
Adding Borders - continued
Adding Borders to Paragraphs
 To specify the exact position of a paragraph border relative to
the text, select the desired text, display the Borders and
Shading dialog box with the Borders tab selected, change the
Apply to option to Paragraph, click the Options button, and
then select the desired border options.

32. © Paradigm Publishing, Inc. 32 Contents
Creating a Template and Inserting Content Controls
Creating a Form Template
 In Word, a form is a protected document that includes fields
where information is entered.
 Complete the following steps to create a form template:
1. Design the form by sketching a layout, or use an existing
form as a guide and then enter the text into a document
that will appear in your form template.
2. At the document containing your form text, add content
controls and instructional text prompting the user to insert
information at the keyboard.
3. Save the document as a protected template.

33. © Paradigm Publishing, Inc. 33 Contents
Creating a Template and Inserting Content
Controls - continued
 Complete the following steps to add the DEVELOPER tab to the
ribbon:
1. Click the FILE tab and then click Options.
2. At the Word Options dialog box, click Customize Ribbon in
the left panel.
3. In the Customize the Ribbon section, click the Developer
check box to insert a check mark and then click OK.

34. © Paradigm Publishing, Inc. 34 Contents
Creating a Template and Inserting Content
Controls - continued
Inserting a Date Picker Content Control
 A date picker content control contains a pop-up calendar that
appears when the user clicks the down-pointing arrow at the
right side of the content control.
 Using a date picker content control helps prevent users from
making errors when entering the date.

35. © Paradigm Publishing, Inc. 35 Contents
Creating a Template and Inserting Content
Controls - continued
Adding Instructional Text to a Content Control
 To add instructional text to a content control, complete the
following steps:
1. Click the Design Mode button in the Controls group on the
DEVELOPER tab.
2. With the content control selected, click the Properties
button in the Controls group, type the desired instructional
text in the Title text box in the General section of the
Content Control Properties dialog box, and then click OK.
3. Click the Design Mode button to exit Design Mode.

36. © Paradigm Publishing, Inc. 36 Contents
Creating a Certificate Using a Template
 Certificates are usually created to recognize or commemorate
an award or achievement.
 Examples of these types of documents include diplomas,
volunteer recognition awards, and program completion
certificates.
 Some other uses for certificates include coupons, warranties,
and special-offer documents. Because it is often necessary to
create many versions of the same certificate, templates can be
great time savers when creating these types of documents.

37. © Paradigm Publishing, Inc. 37 Contents
Creating a Resume Using a Template
 Three common resume formats include:
 chronological, which lists a candidate’s work experience in chronological
order, usually beginning with the most current job
 functional, which emphasizes the skills of the candidate and his or her
achievements
 hybrid, which is a combination of a chronological and functional resume
 Word includes several resume templates at the New backstage
area.
 You can enter resume in the search text box or click the Resume
option at the New backstage area to display all available resume
templates.

38. Contents© Paradigm Publishing, Inc. 38
CHECKPOINT 2
1) This is generally used to show
recognition and promote
excellence.
a. calendar
b. certificate
c. label
d. form
3) These are individual controls that
you can add.
a. text
b. content
c. shape
d. picture
2) This is a protected document that
includes fields where information
is entered.
a. calendar
b. certificate
c. label
d. form
4) This type of resume emphasizes
the skills of the candidate.
a. alphabetical
b. hybrid
c. chronological
d. functional
Next Question
Next Question
Next Question
Next Slide
Answer
Answer
Answer
Answer

39. © Paradigm Publishing, Inc. 39 Contents
Desktop Publishing Terms and Definitions
Term Definition
crop To trim the horizontal and vertical edges of an
image
grouping Combining objects as a single unit
nonprinting
area
An area where text will not print
nudging Using the arrow keys to move an object in small
increments across the document screen
stacking Drawing an object on top of another