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Highlights from SharePoint Conference 2011


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SharePoint Conference 2011 was the only official Microsoft Conference in North America this year to feature experts from Microsoft and around the world. …

SharePoint Conference 2011 was the only official Microsoft Conference in North America this year to feature experts from Microsoft and around the world.

This fall a panel of C/D/H consultants, just back from SPC, hit the highlights and answered questions about important topics, like cloud services, best practices, adoption, SharePoint for internet sites, and of course, news about upcoming features and releases!

Whether you missed SPC or attended and just just want to find out more, view our slide deck.

And for more on this and other topics, visit our blog at

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  • 1. CDH Highlights from theCDH SharePoint Conference
  • 2. CDH Quick FactsAbout Us Approach Partnerships• 21st Year • Vendor • Microsoft Gold Independent • Central Region Client• Grand Rapids & Experience Award Winner Royal Oak • Non-reseller • VMware Enterprise• 30 Staff • Professional • Citrix Silver Services Only • Novell Gold • Cisco Premier
  • 3. CDH Expertise
  • 4. C/D/H News: C/D/H Purchases PlanteCDH Moran Web Development/SharePoint Team • On July 15, C/D/H expanded with purchase of Plante Moran Web Development/SharePoint team • Why care? – Acquisition brings expertise in web development, web content mgt, intranet and extranet, .NET, SQL, BizTalk and Java development. Also user interface and public web design expertise using SharePoint. – Makes C/D/H the largest SharePoint group in MI! • Meet the team:John Bissa Julie Boudro Jeff Kinnelly Dan Kohls Amy Moore Mark Sassin
  • 5. CDH CDH Talks Tech
  • 6. CDHCDH Conference Keynote SharePoint 2011 Conference Anaheim, California
  • 7. CDH Keynote Jared Spataro, Director of Enterprise Search shared some statistics on the conference and on adoption: • There are 7500+ conference attendees , which is the largest SharePoint conference to date • SharePoint has sold 125 million licenses worldwide • SharePoint, if it stood alone, would belong in the top 50 software firms in the world • 67% of Microsoft enterprise customers have SP rolled out to all employees
  • 8. CDH Keynote Richard Riley, Director, SharePoint ran a scalability demo, which was pretty impressive. • 7 server farm • 14.4 TB of data in one content database, representing 108 million items, across two document centers • A Visual studio load test was run, simulating all conference attendees concurrently (7500 users). This is simulating 150,000 licensed users. • Multiple FAST searches were performed with sub-second responses (.23 seconds) • The cable was pulled on the primary farm. The entire farm, including all 7 servers and 14.4 TB of data was failed over in 40 seconds. • The farm was running on SQL Denali – SQL Server 2012
  • 9. CDH Keynote Jeff Teper, Corporate VP of Office Business Platform set our expectations for the week. • Expect some messaging on what has been accomplished during the past year in rolling out Office 365. • Look for the next wave of big announcements in early 2012. Look for the limitation of O365 with BCS connections to disappear. • Call to action: Don’t ever allow yourself to be one of those who say, “I didn’t know SharePoint could do that”. • 50,000 organizations have signed up for O365 in these first few weeks since launch.
  • 10. CDH Summary and Goals for Today Message • SharePoint adoption • FAST Search • High availability/fault tolerance best practices • SSRS changes • BI roadmap • Project 2010 • Office 365: SharePoint Online • SharePoint for Internet sites
  • 11. CDHCDH Driving Adoption in SharePoint
  • 12. CDH Key Questions • How to use SharePoint the right way? • How do we help our end users absorb all the functionality? • Where do we start? Is it too much functionality? • Should we migrate everything? • How long does it take? • What is the sweet spot?
  • 13. CDH Challenge of Adoption Why is it different from other software applications? • Technology does not matter. It is the content that matters. • Users do not have to use SharePoint to get things done. • Not brave enough to shut off file shares or other tools. • It is a culture change. Plan on 18-36 months to drive adoption. • Minimum of 10% of the organization has to be on board.
  • 14. CDH Must Haves • Communication plan • Training plan • Content conversion • User support • Incentives and rewards • Executive sponsorships • Information architecture
  • 15. CDH Find Your Killer Application Adoption = value > change • The value has to be greater than the change you are asking users to make. • Make people want to use SharePoint! • They have a choice and may not choose SharePoint.
  • 16. CDHCDH FAST Search for SharePoint
  • 17. FAST Search ArchitectureCDH Basics
  • 18. SharePoint Search vs.CDH FAST Search for SharePointSimilarities Differences • User Interface • Query and Result • Central Administration Processing • Crawler and • Content Processing Pipeline Connector • Customizability and Scalability Connectors Query and SharePoint • SharePoint Result Front-end • File Traverser Processing Advanced • Web Content • BDC • Exchange Processing Central • Notes SearchAdministration Core UI
  • 19. Problem Solved By FASTCDH Customizable Content Processing: How to Index Content by Location?• Address, intersection, zip code, names, etc. – One Microsoft Way, Redmond, WA• Geodetic Coordinates (latitude & longitude) – 47.639767, -122.129755 – Degrees, Minutes, Seconds • 47° 38’ 23.16” N, 122° 7’ 47.1” W• Universal Transverse Mercator (UTM) – 10N 565367 5276630• Military Grid Reference System (MGRS) – 10T ET 65367 76630 Index Schema ( Managed Properties)
  • 20. CDH How they did it Geo-coding with Bing Maps API … … Mapper Lemmatization OpenSearch Entity Extraction Format Conversion Source Language DetectionEnd Users Data Sources Federation Query Content Indexer Crawler Processor Processor Crawler Crawler Index User Profiles Search Center Partition
  • 21. CDH Geographic Entity Extraction• Requirement { name: Microsoft,  address: One Microsoft Way, Redmond,  – Parse elements from text WA 98052, – Tag documents with the individual values phone: 1‐800‐Microsoft (642‐7676), path:,  latitude: 47.639767,• Solution longitude: ‐122.129755  } – Custom regular expression extraction – Call Bing Maps API – Return latitude and longitude and store as crawled property
  • 22. Another problem solvedCDH How to know what someone is thinking about when they perform a query
  • 23. CDH Search and the Activity FeedLooking for a knowledge management solution?!?!? Knowledge ManagementI love SharePointIt’s the best Knowledge Management Solution in the market Web Content ManagementHave you ever built an e-commerce solution on it?Our focus is knowledge management, and it just works! E-CommerceWe use it as a web content management system, and we’re so happy with itGreat for WCM, Great for KM!Just deployed for KM… so good, so far… will get back once the pilot is over!
  • 24. CDH SharePoint High AvailabilityCDH Best Practices
  • 25. It’s Time to Plan for HighCDH Availability • SharePoint has become mission critical • SharePoint 2010 makes high availability easier • Search HA is still tricky, though • New news on SQL HA
  • 26. Redundancy and FailoverCDH Web and application servers • Web servers – Use multiple servers and load balancing • App servers – Enable SharePoint services on multiple servers • However: – SharePoint Search redundancy is much more complex – Database redundancy is much more complex
  • 27. Out of the Box SearchCDH Deployment Admin Query Index P1 Crawl Admin Crawl Props SharePoint Server Database Server All Components on one server All Databases on one Instance
  • 28. Search Deployment: QueryCDH Layer Build Out Query Query P2 Index P1 Admin Query Index P1 Crawl Admin Crawl Props SharePoint Server Database Server Query Components on Multiple Servers All Databases on one Instance Index Re-Partitioned Props
  • 29. Search Deployment: CrawlCDH Layer Build Out Query Query Query Query Index P1 Index P2 Admin Crawl SharePoint Server Query Components on Multiple SharePoint Server Servers Crawl Crawl Components on Index Re-Partitioned Crawl Props Multiple Servers Admin Props Crawl Database Server All Databases on one Instance
  • 30. Redundancy and FailoverCDH Database servers • Failover Clustering • Database Mirroring • Log Shipping
  • 31. CDH Failover Clustering • Implemented at the SQL Server instance level • Shared cluster name and automatic failover • Disk subsystem is shared meaning single point of failure SharePoint Servers SQL Server Cluster Heartbeat Node A Node B Shared Disk Array
  • 32. CDH Database Mirroring • Implemented on a per-database basis • Maintains two copies of a database on separate SQL Server instances – No shared components • Transactions are replayed on the mirror server • Provides rapid failover without loss of data from committed transactions (high availability mode)
  • 33. High Availability DatabaseCDH Mirroring Witness Server 3 Principal Down! 2 4 I’m OK! 1 2 Encrypted Channel 5 Principal Mirror New Principal
  • 34. High Availability Within a Single FarmCDH Mirroring in closely located data centers Primary Data Center Secondary Data Center WFE Load Balancer WFE SQL Witness SQL Principal SQL Mirror
  • 35. CDH Log Shipping • Backup-copy-restore based technology that relies on transaction logs • Provides addressable read-only databases (standby mode) • Allows you to replicate data to multiple secondary servers • No automatic failover and potential for data loss
  • 36. Redundancy and FailoverCDH Between Farms • “Hot-standby farm” • Can use a variety of methods to ship content between farms/data centers – Log shipping – Mirroring – Storage replication • Longer distances supported – The greater the latency, the harder it is to replicate large volumes of content • Only certain databases and service applications are supported
  • 37. Redundancy and FailoverCDH Between Farms
  • 38. CDH The Future…SQL Server AlwaysOn • New feature in SQL Server code-named “Denali” (SQL 2012) • AlwaysOn Availability Groups contain databases that failover together • An Availability Group can have multiple failover targets • Secondary replicas support read-only access • Supported in SharePoint 2010 Service Pack 1!
  • 39. CDH What AlwaysOn Brings Capabilities Cluster / SAN Log Shipping Mirroring AlwaysOn RPO: 0 – RTO < 60 NO NO YES YES sec. (Local/Regional) RPO: < 3 min. – RTO NO YES YES YES < 5 min. (Geographic) Multiple Secondaries YES YES NO YES Readable Secondaries NO YES NO YES Automatic Failover YES NO YES YES
  • 40. CDHCDH SSRS Changes
  • 41. CDH SSRS SharePoint Integration • SSRS SharePoint 2010 Shared Service – Hosted in SharePoint Shared Service App pool • Install SSRS Add-in on SP WFEs and SSRS SP shared service on SP App Servers • Create, configure and manage SSRS SP Service Applications via Central Admin UI – SSRS catalog DBs are SharePoint Service App DBs – WCF and Claims based communication – PowerShell Cmdlets – Central Admin UI for all RS administration – ULS Logging integration – Built-in scale-out and load balancer
  • 42. CDH SSRS Integration Architecture
  • 43. Self Service Alerting – UserCDH Benefits Create data alerts from within reports • Users create alerts directly on the data they see in reports • Report authors control which data is available for alerting • Supports reports created in Report Builder or BI Development Studio (BIDS) Detect important data changes • Intuitive Alert Rules (greater than, before/after) • Easy to use scheduling (weekly, daily, monthly) • Relevant data included in Alert MessageSource: - and the Federal Government cannot vouch for the data or analysesderived from these data after the data have been retrieved from
  • 44. Self Service Alerting – ITCDH Benefits Managed through SharePoint • Per site administration reduces IT burden • Fine grained authorization • Self-managed through SharePoint • IT Visibility & Control of user-defined alerts
  • 45. CDHCDH BI Roadmap
  • 46. BI Semantic Model – RoadmapCDH Goal Achieved • Power View (Project Crescent) • PowerPivot - BISM
  • 47. CDH Power View - Project “Crescent” Highly Visual Design Experience • Interactive, web-based authoring and sharing of information • Familiar Microsoft Office design patterns • Powerful data layout with banding, callout and small multiples visualizations Rich metadata-driven interactivity• Fully integrated with PowerPivot• Drive greater insight through smart and powerful querying• Zero configuration highlighting and filtering• Animated trending and comparisons Presentation-ready at all times • Interactive Presentation turns pervasive information into persuasive information • Deliver and collaborate through SharePoint • Full screen presentation mode for interactive boardroom session
  • 48. CDH Power View
  • 49. CDH
  • 50. CDH PowerPivot V2• PowerPivot is now a Power User’s data modeling tool.• PowerPivot data models can be promoted to – restored to an SSAS server.• BISM introduced for PowerPivot and Power View•
  • 51. CDH BI Semantic Model: Architecture Third-party Reporting Excel SharePoint PowerPivot applications Services Insights BI Semantic Model Multi- Data model Tabular dimensional Business logic MDX DAX and queries Direct Data access ROLAP MOLAP VertiPaq Query Databases LOB Applications Files OData Feeds Cloud Services
  • 52. CDH MS BI Roadmap Continues
  • 53. CDHCDH Project 2010
  • 54. CDH Project 2010 • Do more with SharePoint 2010 • Take MS Project 2010 client and connect it to SharePoint 2010 • Two way sync • Web-based – Accessible – Easy for team members to maintain
  • 55. The Evolution of Microsoft ProjectCDH From Desktop Scheduling to Project and Portfolio Management1987 2010 • Scheduling • Simple reporting • Task management • Print • Resource tracking
  • 56. SharePoint GovernanceCDH and Life Cycle Management IT Challenges • Manage change in the production environment • Capture proposals and requests for new functionality • Objectively evaluate and prioritize solution requests • Effectively manage selected projects • Measure the effectiveness of completed requests
  • 57. Project Web App & ProjectCDH Sites Project Web App Site: Top-Level Site Project Site: Sub-Sites • Created once you provision a PWA instance in • Created once Project are published the SA • Contains structured (Risks, Issues, • Specific pages & web parts Deliverables etc.) & unstructured content (documents, pages etc.) • Stores all scheduling data (plans, resources, • One site per project/program typically timesheets etc…) PWA Web Part • One per business unit/group typically name Approval Center Issues My Queued Jobs My Schedule My Tasks My Timesheet Project Center Project Details Project Fields Project Sites Project Strategic Impact Reminders Resource Assignments Resource Center Risks Team Tasks Plan for Project Server 2010 Web Parts Workflow Status
  • 58. CDHCDH Office 365: SharePoint Online
  • 59. The Future of ProductivityCDH for the Enterprise
  • 60. SharePoint On-Premises/OfficeCDH 365 Comparison
  • 61. SharePoint Online NewCDH Features
  • 62. SharePoint Features NotCDH Available Yet in Office 365
  • 63. CDH Cloud Architectures • Private cloud – SharePoint Online Dedicated – Dedicated server hardware in Microsoft data center, full trust code • Public cloud – SharePoint Online Standard – Shared server - multi-tenancy, sandbox solutions only • Hybrid cloud – On-premise and SharePoint Online – Keep some of SharePoint on-premise – BI, customizations – Move out-of-the-box collaboration sites to Office 365
  • 64. CDHCDH SharePoint for Internet Sites
  • 65. CDH SharePoint for Internet Sites • My history with Microsoft & web content management – Active Server Pages – Content Management Server 2002 – SharePoint 2007 – SharePoint 2010
  • 66. CDH SharePoint for Internet Sites • My (initial) skepticism – Can it really do web content management? – Is it a stable platform for the web? – Will we have enough control over the design, look and feel? – Can we make use of SharePoint features like calendars, lists, webparts? – Does it scale? – Would a large, global company actually use it?
  • 67. CDH SharePoint for Internet Sites • My take-aways from SPC2011 – Interest in SharePoint FIS is accelerating. – You can make great-looking websites that scale using SharePoint 2010. – You can implement a multi-site/multi-language architecture using variations. – You can further simplify content management for complex, global deployments by centralizing all content. – There is still room for improvement.
  • 68. CDH SharePoint for Internet Sites Take-away: Interest in SharePoint FIS is accelerating. • There were a small number of sessions (5%) on the topic, but every session was at or near capacity. • Organizations that use SharePoint for intranet want to benefit from the same skills, knowledge and features for their website. • Microsoft has recognized this as a growth area.
  • 69. CDH SharePoint for Internet Sites Take-away: You can make great-looking websites that scale using SharePoint 2010.
  • 70. CDH SharePoint for Internet Sites A well-architected site on circa-2010 hardware can handle thousands of requests per second (172 million requests per day). Estimate performance and capacity requirements for WCM
  • 71. CDH
  • 72. CDH
  • 73. CDH
  • 74. CDH m
  • 75. CDH SharePoint for Internet Sites Take-away: You can implement a multi-site/multi-language architecture using variations.
  • 76. Customization “Levels” ofCDH Multi-lingual (ML) Sites OOTB OOTB + light Light + medium Medium + heavy • UTF-8 content • ML aware • Language based • Regional/country • Language packs branding sites based sites • ML metadata • Some ML search • Some custom ML • Right to left • ML user interface configuration controls support (MUI) • Variations • Some custom • Custom ML • SharePoint or • Single source search centers aware JS, CSS FAST search • Latin char sets • Machine or 3rd • Multiple source party translation • Complex workflow translation rules • 50 labels or less
  • 77. CDH Scenario • Public Web Sites in US, Europe and South America • Languages are – English, French, Russian and Spanish • Site Hierarchies are the same • Translations are handled in country • Single source – multiple target
  • 78. Logical Elements of aCDH Variation Site Site Collection One-to-many Relationships source/target List (Hidden) relationship Reusable ContentVariations Root (Home) Master Pages Pages and Layouts Source Hierarchy Variation Site Resources (1) Pages Target Variation Site (up to 50) Resources
  • 79. High-Level VariationCDH Configuration StepsSpecify variation Create labels & Configure pagesettings hierarchies propagation models• Set variation settings • Set the root • Automatic (site settings) (resources, notifications, • Create target labels with • Manual (site settings) update target page web locales • On demand (PowerShell) parts, recreate deleted • Set MUI language target page, automatic • Create the hierarchy creation)
  • 80. CDH Multi-Lingual Search Features Work Breaking/Tokenization   Stemming   Noise Words/Anti-phrasing   Automatic Language Detection  Spell checking and tuning  Property extraction  Offensive content Filtering (Configurable) 
  • 81. CDH SharePoint for Internet Sites Take-away: You can further simplify content management for complex, global deployments by centralizing all content.
  • 82. CDH
  • 83. One Content Library –CDH Multi-Lingual Content Delivery • Single site collection with variation sites • Single resource for publishing content across multi-sites, multi-language • Utilization of a Master Controller tool to manage content distribution and consumption • Content entered into single asset library and is consumed by all websites
  • 84. CDH
  • 85. CDH SharePoint for Internet Sites • Conclusion – Can it really do web content management? YES! – Is it a stable platform for the web? YES! – Will we have enough control over the design, look and feel? YES! – Can we make use of SharePoint features like calendars, lists, webparts? YES! – Does it scale? YES! – Would a large, global company actually use it? YES!
  • 86. CDH Thank You Royal Oak Grand Rapids 306 S. Washington Ave. 15 Ionia SW Suite 212 Suite 270 Royal Oak, MI 48067 Grand Rapids, MI 49503 p: (248) 546-1800 p: (616) 776-1600 (c) C/D/H 2007. All rights reserved