Action Team:
Kick-Off


      ―Working together to make
    Carroll County a place where all
  generations can live, work ...
Action    Action
                       Team #1   Team #2




           Traveling                         Steering
      ...
Action    Action
          Team #1   Team #2




           Action    Action
          Team #3   Team #4



 Action
Team #5
Action Teams
In order to reach that goal, participants decided
   that action teams that will set measurable goals
   need...
Traveling
Community
Roundtable
Traveling
Community
Roundtable
Steering
Committee
―Mechanism for Implementation‖

                         Action    Action
                        Team #1   Team #2




  ...
VALUES AND ROLES:
ACTION TEAM MEMBERS
Values Required
 of Action Team Members

Accountability            Engagement

  Outcomes                  Ownership

  Ne...
Values Required
of Action Team Members

   Accountability
    ◦ In order to expect a community to hold itself
      accou...
Values Required
of Action Team Members


   Engagement
    ◦ While some on an action team won’t be able to be
      compl...
Change Model:
    Working Together in New Ways



                                   Desired State

                   Str...
Action Team Role
Determine Target Outcome (Desired State)
      => ensure that it ACHIEVES to the
      community aspirat...
Looking Across Carroll County over Time


              Rallying        Decision                    Community
            ...
Steering Committee Role


 Thru Engagement, develop context for
  implementing Structure/Process/Measures
 Prepare to ma...
Community Solutions


 Are often about Community Systems
 Are often Cross-Organizational
 Are often Cross-Sectoral
 Re...
“Getting on the arrow!”


 The Achievement Process




                     Prepared by
                     Rubicon Partn...
Alignment


 The Achievement Process


         • Accountability
         • Decision-Making
         • Engagement
        ...
Carroll County: A3 Thinking



        Clarification
        Alignment
        Orientation
        Communication
     ...
A3 Thinking

         Was developed as part of the
          Toyota management toolbox
         Was developed out of Edw...
Practical problem solving with
A3s
       Answer the questions:
        ◦ Who are we?
        ◦ What did we do?
        ◦...
Plan

         The Deming
Adjust      Cycle     Do

         Check
A3 Thinking

         The name comes from a paper
          size—the metric equivalent of
          11 x 17‖ paper.
     ...
A3 Thinking

         The Narrative (Part One)
         ◦ What are we trying to do?
         ◦ Why? Background?
         ◦...
A3 Thinking
         The Narrative (Part Three)
         ◦ What are our target conditions?
         ◦ What is our hypothes...
THEME: EVERY CHILD READY
                                                                                                 ...
Current Conditions
                                                                                    4-Year Old Brigance...
1                            2

                                              Better Resources


Better Teachers          ...
ACTION                                                              OWNER                    DATE
                 1      ...
Seventh: Create a
Blame Free Zone*


PRESUME POSITIVE INTENTIONS

PARTICULARLY IMPORTANT IN ENGAGEMENT
Eighth: Hold Yourself Accountable to
Getting to the Result



     SetClear Mileposts
     Determine what is ―in the way...
Thank You


                   Jay Connor
                  734-904-1459
             jcrubicon @ gmail.com
            ww...
Carroll County United Action Team Kick Off - Jan 13 & 14, 2010
Carroll County United Action Team Kick Off - Jan 13 & 14, 2010
Carroll County United Action Team Kick Off - Jan 13 & 14, 2010
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Carroll County United Action Team Kick Off - Jan 13 & 14, 2010

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Carroll County United Action Team Kick Off - Jan 13 & 14, 2010

  1. 1. Action Team: Kick-Off ―Working together to make Carroll County a place where all generations can live, work & thrive.‖ JANUARY 13th & 14th, 2010
  2. 2. Action Action Team #1 Team #2 Traveling Steering Community Committee Roundtable Project Mgmt. Action Action Team #3 Team #4 Action Team #5
  3. 3. Action Action Team #1 Team #2 Action Action Team #3 Team #4 Action Team #5
  4. 4. Action Teams In order to reach that goal, participants decided that action teams that will set measurable goals need to be established in the following areas: 1. School Readiness and childhood success (Pre-K through 3rd grade) 2. Aligning education to careers (Gr. 4-12) 3. Self sufficiency (young adults -> retirement age) 4. Balancing economic development and environmental stewardship 5. Health and wellness
  5. 5. Traveling Community Roundtable
  6. 6. Traveling Community Roundtable
  7. 7. Steering Committee
  8. 8. ―Mechanism for Implementation‖ Action Action Team #1 Team #2 Traveling Steering Community Committee Roundtable Project Mgmt. Action Action Team #3 Team #4 Action Team #5
  9. 9. VALUES AND ROLES: ACTION TEAM MEMBERS
  10. 10. Values Required of Action Team Members Accountability Engagement Outcomes Ownership Neutrality Leverage
  11. 11. Values Required of Action Team Members  Accountability ◦ In order to expect a community to hold itself accountable to an outcome, they must have faith that the action team demonstrated clear and unbiased ways of developing those expectations ◦ The only way a member of an action can demonstrate that is to be seen as striving to be neutral to an agenda, activity or program, while showing a laser-like focus on the outcome.
  12. 12. Values Required of Action Team Members  Engagement ◦ While some on an action team won’t be able to be completely ―without agenda‖ the team as a whole should model how all engagement with the process should be valued – I.E., it is owned by the community and not on individual, organization or sector. ◦ Their presence encourages others to be involved and thus creates a leverage as they bring new resources in time and dollars to the solution.
  13. 13. Change Model: Working Together in New Ways Desired State Structures Processes Measures Present State
  14. 14. Action Team Role Determine Target Outcome (Desired State) => ensure that it ACHIEVES to the community aspiration Develop a clear MEASURE(s) => ―How will we know?‖ Focus on ALIGNMENT of Action Teams, as well as, community organizations. Outline/Implement STRATEGIES (Structures & Processes) to achieve Outcome => Does not create programs!
  15. 15. Looking Across Carroll County over Time Rallying Decision Community Accountability Resources Making Engagement Structures Aspiration Process Community Outcome Indicators
  16. 16. Steering Committee Role  Thru Engagement, develop context for implementing Structure/Process/Measures  Prepare to match Resources required with actions needed / Budget  Make Decisions with Outcome Focus  Lead thru Measurement and Accountability
  17. 17. Community Solutions  Are often about Community Systems  Are often Cross-Organizational  Are often Cross-Sectoral  Require Community Ownership  The Solution should frame the activities => not the other way around Prepared by Rubicon Partners LLP
  18. 18. “Getting on the arrow!” The Achievement Process Prepared by Rubicon Partners LLP
  19. 19. Alignment The Achievement Process • Accountability • Decision-Making • Engagement • Resources Prepared by Rubicon Partners LLP
  20. 20. Carroll County: A3 Thinking Clarification Alignment Orientation Communication Adjustment
  21. 21. A3 Thinking  Was developed as part of the Toyota management toolbox  Was developed out of Edwards Deming’s Plan-Do-Check- Adjust cycle  This is the basis for the Baldrige quality improvement process.
  22. 22. Practical problem solving with A3s  Answer the questions: ◦ Who are we? ◦ What did we do? ◦ What has hindered us in doing better? ◦ What does a better future look like? ◦ How do we get to a better future? ◦ How do we know when we’ve arrived? ◦ What do we do then?
  23. 23. Plan The Deming Adjust Cycle Do Check
  24. 24. A3 Thinking  The name comes from a paper size—the metric equivalent of 11 x 17‖ paper.  The principle is that the entire story must fit on a single sheet of paper.  The A3 is the narrative of the story
  25. 25. A3 Thinking The Narrative (Part One) ◦ What are we trying to do? ◦ Why? Background? ◦ How will we know? The Narrative (Part Two) ◦ What is the current condition? ◦ What are the potential barriers or levers? What is their expected impact?
  26. 26. A3 Thinking The Narrative (Part Three) ◦ What are our target conditions? ◦ What is our hypothesis? How do we address those levers/barriers? The Narrative (Part Four) ◦ How do we implement change? What/Who/When ◦ How do we know that it works? ◦ What do we do next?
  27. 27. THEME: EVERY CHILD READY Business Case: 14 • 71% of all 4 yr olds will be ready for Kindergarten as 80 12 70 60 measured by the Brigance by March 2010 10 8 • 100% of all children entering Kinder will have P D s e s s i ons 50 P a r e nt C ont a c t e v e nt s 6 B ook e v e nt s e t c . 40 all appropriate records R e a di ne s s l e v e l by y e a r 4 30 • 85% of all childcare providers attend PD 2 20 0 2008 2009 2010 2011 2012 2013 sessions (6 of 8) 10 0 • Community awareness survey conducted 2008 2009 2010 semi annually Brigance Score Quality Care Readiness Level 100 90 80 70 60 Community 50 year 40 30 Records 20 10 Awareness 0 2008 2009 2010 2011 2012 2013 800 60 700 50 600 500 40 400 # R e a dy 2 re c o rds Articles 300 30 Radio Presentation 200 20 10 0 0 10 2008 2009 2 0 10 2 0 11 2 0 12 2 0 13 0 2008 2009 2010 2011 2012 2013
  28. 28. Current Conditions 4-Year Old Brigance Assessment Summary Meets Age-Appropriate expectation - Brigance 100% 90% ___ % of 4yr olds are ready (per 4yr. 1 80% 70% 57% 60% 50% 41% 40% 45% Meets % Meets 40% 30% 20% 10% 55% Does Not Meet September 09 Brigance Assessment) 0% 4.0-4.3 4.4-4.7 4.8-4.11 2 # of participants at data driven professional development workshops for teachers and families 3 Community awareness of Kindergarten readiness (academic and health requirements) needs to be increased 4 Parental / home reinforcement of concepts taught in classrooms needs improvement Leverage Point Lever Impact (1) Daycare center providers need increased training on language Deliver training to ---% of teachers 40% and literacy Pre-school providers Home daycare centers Parents/families (2) More resources are needed Provide avenues for parents/children/teachers to receive 25% materials a. Books, materials, ideas b. Specialized training (dvds) c. Special incentives (program) for increased reading to and by children (3) Increased community awareness Bi-weekly visits to center/home 25% Increased community collaboration Parent nights, parent academies, public seminars, church organizations (4) All children need to have all records ready prior to entering Check preschool/daycare records 15% Kinder
  29. 29. 1 2 Better Resources Better Teachers Targets 3 4 Community Awareness/Records Community Involvement Hypothesis: Brigance: If our Brigance scores show improvement – more children will be successful in school QualityCare: If our children have better trained child care providers – children have a greater chance to succeed Records: If all children have all their records – they won’t miss school and they will learn more Community Awareness – If the community values kindergarten readiness – value for education improves
  30. 30. ACTION OWNER DATE 1 Assess all 3 & 4 year olds in daycare facilities and Anna Waters Head Start Day Care Directors 9/30 2 Collect and analyze data provided by centers York 10/15 3 Contact home daycare providers to identify #s of 3 & 4 yr olds for assessment York/student 9/30 4 Begin assessment of 4 yr olds in home day cares York/team 10/15 5 Return analyzed data to individual center directors York 10/30 6 Set individualized center goals to reach team goal using 4 yr old data Team/York/Irma/Jan 11/18 7 Develop individualized instruction plans for all target children Team 12/10 8 Review/revise professional development needs as a result of scores Team 11/18 9 Hold professional develop sessions at specific centers/classrooms and track individual student academic York/Irma/PD growth Lead Indicators Brigance Sept. Scores PD Attendance/Type Teacher Fidelity 100% 100% 100% 80% 80% 80% On Time On Time On Time 60% 60% 60% 40% 40% 40% 20% 20% 20% 0% 0% 0% 2007 2008 Q1'09 Q2'09 Q3'09 2007 2008 Q1'09 Q2'09 Q3'09 2007 2008 Q1'09 Q2'09 Q3'09
  31. 31. Seventh: Create a Blame Free Zone* PRESUME POSITIVE INTENTIONS PARTICULARLY IMPORTANT IN ENGAGEMENT
  32. 32. Eighth: Hold Yourself Accountable to Getting to the Result SetClear Mileposts Determine what is ―in the way.‖ Drive the Change
  33. 33. Thank You Jay Connor 734-904-1459 jcrubicon @ gmail.com www.thecollaboratory.us
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