Hazard Prevention Programs and OHS Management Systems

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What do you need to set up a hazard prevention program? What is an occupational health and safety management system (OHSMS)? How does your HPP relate to OHSMSs? Learn more about the benefits of an OHSMS, its standards, and what you need to do in order to implement your own OHSMS at your organization/business.

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Hazard Prevention Programs and OHS Management Systems

  1. 1. Hazard Prevention Programs and OHS Management Systems Health & Safety Open House www.ccohs.ca Chris Moore
  2. 2. This Session Brief introduction to CCOHS What do you need to do to set up a Hazard Prevention Program? What is an Occupational Health & Safety Management System (OHSMS)? How does your HPP relate to OHSMSs? OHSMS Standards Benefits of an OHSMS What you need to do to implement an OHSMS Canadian Centre for Occupational Health and Safety www.ccohs.ca
  3. 3. About CCOHS Canada’s national centre for workplace health and safety. A federal government agency. Governed by a tripartite Council ensures a balanced, impartial approach to workplace health and safety issues. A world leader in the dissemination of information and best practices in understanding and improving workplace health and safety practices. We have an established history of collaborating with many Canadian and international partners. Canadian Centre for Occupational Health and Safety www.ccohs.ca
  4. 4. Our Mandate “to promote health and safety in the workplace and to enhance the physical and mental health of working people.” Canadian Centre for Occupational Health and Safety www.ccohs.ca
  5. 5. What We Do Serve Canadians with credible, reliable tools and resources in English and French to improve workplace health and safety programs. Provide information, training, education, management systems and solutions that support health, safety and wellness programs, and assist organizations in meeting regulatory requirements. We have developed a wide range of products and services that empower health and safety practices in the workplace. Canadian Centre for Occupational Health and Safety www.ccohs.ca
  6. 6. What We Don’t Do Write legislation Develop government policy Provide legal advice Perform inspections Enforce legislation Canadian Centre for Occupational Health and Safety www.ccohs.ca
  7. 7. What is a Hazard Prevention Program? • Every federal workplace is required to have a Hazard Prevention Program (HPP) • An HPP is an Occupational Health & Safety Program that is compliant with federal legislation • Specific requirements are outlined in Part XIX of Canada Occupational Health and Safety Regulations Canadian Centre for Occupational Health and Safety www.ccohs.ca
  8. 8. HPP Requirements Canadian Centre for Occupational Health and Safety www.ccohs.ca
  9. 9. What is an OHSMS? “part of the overall management of the organization that addresses OHS hazards and risks associated with its activities” – CSA Z1000 “a systematic set of plans, actions and procedures to help employers plan, do, check and act in order to manage, and continually improve, health and safety in the workplace” – LIAISON (CCOHS) “A way of making sure you have all your ducks in a row, and keeping them there” - CM Canadian Centre for Occupational Health and Safety www.ccohs.ca
  10. 10. Canadian Centre for Occupational Health and Safety www.ccohs.ca
  11. 11. OHSMS Standards CSA Z1000 OHSAS 18001:1999 and 2007 (BSI) ILO-OHS 2001 ANSI-AIHA Z10 And others… Canadian Centre for Occupational Health and Safety www.ccohs.ca
  12. 12. How does your Hazard Prevention Program relate to an OHSMS? Your HPP describes and addresses hazards in the work place. If you have a good HPP, you’re well on your way (programs are based on management system principles) All elements of your HPP are part of the OHSMS Canadian Centre for Occupational Health and Safety www.ccohs.ca
  13. 13. HPP - Basic Steps Develop a plan with a proposed implementation schedule Decide how you are going to identify and assess hazards (e.g. job safety analysis) Identify the hazards in your work place and prioritize them Put preventive measures in place Educate employees on hazards and preventive measures Review everything periodically Canadian Centre for Occupational Health and Safety www.ccohs.ca
  14. 14. HPP - Address these hazards At a minimum, your plan must address the following: Ergonomic hazards Pregnant and nursing women Violence in the work place WHMIS …as well as other hazards specific to your work place Canadian Centre for Occupational Health and Safety www.ccohs.ca
  15. 15. What’s in an OHSMS Standard That’s Not in Typical OHS Program Requirements Explicit requirement for senior management leadership, commitment and responsibility Emphasis on ongoing overall review and evaluation using the Plan Do Check Act model Emphasis on documentation – policy, OHS objectives and targets, training, OHS communications, procedures, etc. Canadian Centre for Occupational Health and Safety www.ccohs.ca
  16. 16. Why would you want an OHSMS? Lets you use a recognized, proven approach to Risk management Illness and injury reduction Canadian Centre for Occupational Health and Safety www.ccohs.ca
  17. 17. Why would you want an OHSMS? An OHSMS engages all employees Managers, supervisors and employees all understand their roles in the system All workplace participants are involved in creation, evaluation and continual improvement Communication is integral to OHSMS Canadian Centre for Occupational Health and Safety www.ccohs.ca
  18. 18. Why would you want an OHSMS? All documentation related to health and safety is controlled and accessible policies, procedures, legislation, audits, tools, checklists, training, committee minutes, reports, records etc. Canadian Centre for Occupational Health and Safety www.ccohs.ca
  19. 19. Why would you want an OHSMS? Helps you demonstrate due diligence Provides an overall framework for legal compliance - show what the employer is doing to provide a safe and healthy workplace Keep workers informed and involved Canadian Centre for Occupational Health and Safety www.ccohs.ca
  20. 20. Why would you want an OHSMS? Demonstrates your department’s commitment to health & safety To your clients To your stakeholders To the community Canadian Centre for Occupational Health and Safety www.ccohs.ca
  21. 21. Why would you want an OHSMS? Complements other management systems, e.g. Environment Quality Canadian Centre for Occupational Health and Safety www.ccohs.ca
  22. 22. Why would you want an OHSMS? Last but not least – helps you to continually improve health and safety performance! Strong emphasis on periodic review and evaluation Plan, Do, Check, Act cycle is the basis of most OHSMS Canadian Centre for Occupational Health and Safety www.ccohs.ca
  23. 23. What do You Need to do to Establish an OHSMS? 1. 2. 3. 4. 5. Decide on a standard Ensure CEO/top management commitment Assign responsibility to an OHSMS Leader Establish an OHSMS Team Establish other roles and responsibilities, such as Human Resources Manager, Facilities Manager Canadian Centre for Occupational Health and Safety www.ccohs.ca
  24. 24. Notes from previous page 1. If you don’t know, Z1000 is a good bet. If you have locations in other countries, the most recognized standard internationally is OHSAS 18001. They are very similar. Other management systems in place? Environment? Quality? International? Interprovincial? 2. Must ensure that: Adequate resources are provided to implement and maintain OHSMS Workers and workers’ representatives given the authority to participate in OHSMS implementation and maintenance The program is monitored regularly Continual improvements are ongoing 3. Has specific responsibilities and authority with regard to OHSMS Ensures processes to identify and minimize/eliminate hazards and risks are in place and working Reports on OHSMS performance to management and workers Leads implementation of improvements identified by OHSMS review Ensures participation of all workplace parties in the process 4. Focal point for all activities related to OHSMS Includes representatives from management and workers At least one representative from each operational area of the organization They address: Compliance with legislation and other requirements Injury and illness prevention OHS awareness Training
  25. 25. Plan, Do, Check, Act - Plan Identify OHS legislation and other requirements, including collective agreements, industry standards, etc., that apply to your industry and workplace Identify and prioritize OHS issues within your organization, including hazards and risks Identify deficiencies and opportunities for improvement in the OHSMS Establish objectives and targets that are appropriate to your organization and its commitment to continuous improvement Canadian Centre for Occupational Health and Safety www.ccohs.ca
  26. 26. Plan (cont’d) In the planning process, you should assess: Existing workplace health and safety programs and procedures Previous assessments of your workplace health and safety programs Policies and procedures for : • Communication • Procurement • Contracting • Incident Investigation • OHS and Wellness training and education Industry standards Canadian Centre for Occupational Health and Safety www.ccohs.ca
  27. 27. Plan (cont’d) Assess: Resources (human, financial and technical) assigned to the workplace health and safety processes and programs Other relevant management systems already in place Canadian Centre for Occupational Health and Safety www.ccohs.ca
  28. 28. Plan, Do Check, Act - Do Implementation and documentation Develop an implementation plan that includes: • Resources • Responsibilities • Timeframes for completion • Measurement of progress Canadian Centre for Occupational Health and Safety www.ccohs.ca
  29. 29. Do (cont’d) Consider: Prevention and protection - implementing proactive measures to eliminate or minimize health and safety hazards and prevent the occurrence of injuries and illnesses Emergency plans - establish and maintain procedures to prevent and respond to emergencies Canadian Centre for Occupational Health and Safety www.ccohs.ca
  30. 30. Do (cont’d) Consider: Training - All employees must be aware of their roles and responsibilities and be competent and trained on the hazards and potential risks of their work Communication - establish and maintain procedures to communicate information about health and safety in the workplace Canadian Centre for Occupational Health and Safety www.ccohs.ca
  31. 31. Do (cont’d) Consider: Procurement - Establish a process regarding the purchase of products, supplies, equipment, materials and other goods consistent with OHSMS Contracting - Integrate the contractor selection process into the OHSMS, considering OHS performance criteria, contractor qualifications, etc. Canadian Centre for Occupational Health and Safety www.ccohs.ca
  32. 32. Do (cont’d) Consider: Change management - All aspects of change must be evaluated, including: • Design stage for new processes or operations • Significant changes occur to equipment, work procedures, staffing, products, services, suppliers or organizational structure • Developments in health and safety knowledge and technology • New or amended legislation and other requirements Canadian Centre for Occupational Health and Safety www.ccohs.ca
  33. 33. Do (cont’d) Consider: Documentation - OHS policy and performance measures, assignment of duties and responsibilities for OHSMS implementation, regulatory compliance, etc. • Available to all employees as appropriate Canadian Centre for Occupational Health and Safety www.ccohs.ca
  34. 34. Do (cont’d) Consider: Document control - The various documents required for the OHSMS should be created, approved, maintained, and revised to ensure they are appropriate and up to date • Documents must be properly controlled using specific procedures Canadian Centre for Occupational Health and Safety www.ccohs.ca
  35. 35. Do (cont’d) Consider: Record control - All records must be properly identified, filed for ready retrieval, and retained for the time period required under the law • Privacy requirements must also be considered, to ensure that only the appropriate people will have access to the information Canadian Centre for Occupational Health and Safety www.ccohs.ca
  36. 36. Plan, Do, Check, Act - Check Evaluate the effectiveness of your OHSMS Consider: Are the OHS policy and objectives being achieved? Have risk controls been implemented and been effective? Have OHSMS system failures been addressed, including accidents, incidents, illnesses and near misses? Canadian Centre for Occupational Health and Safety www.ccohs.ca
  37. 37. Check (cont’d) Evaluate the effectiveness of your OHSMS Consider: Are training programs for employees effective? Are communication programs, for employees and external interested parties, effective? Is information for the continual improvement of the OHSMS being produced, reviewed and used? Canadian Centre for Occupational Health and Safety www.ccohs.ca
  38. 38. Check (cont’d) Measure and monitor Achievements and performance, both in terms of OHS in the workplace and the OHSMS, must be monitored, measured and recorded Investigate incidents Establish written procedures for reporting and investigating work-related injuries, illnesses, fatalities as well as incidents and near misses Communicate results and recommendations of the investigation to the appropriate workplace parties for corrective action Canadian Centre for Occupational Health and Safety www.ccohs.ca
  39. 39. Check (cont’d) Audits Effectiveness of the OHSMS in achieving the objectives and targets Effectiveness of worker and worker representative participation Compliance with the OHSMS Standard Compliance with OHS laws and other requirements Implementation and completion of evaluations, actions and reviews Promotion of continuous improvements and improved procedures, practices and programs Canadian Centre for Occupational Health and Safety www.ccohs.ca
  40. 40. Check (cont’d) Evaluate and correct Establish and maintain procedures to identify any real or potential non-conformances and to address the preventive and corrective actions necessary. Consider: • Investigation of incidents • Inspections • Management of change processes • Audits of the OHSMS • Recommendations from the workplace health and safety committee • Suggestions/concerns received from workers and worker representatives Canadian Centre for Occupational Health and Safety www.ccohs.ca
  41. 41. Plan, Do, Check, Act - Act Regularly scheduled reviews of the OHSMS by top management. Consider: OHS objectives and targets OHS policy Hazard and risk identification and assessment results Monitoring and measurement results Preventive and corrective actions Changes in OHS Legislative requirements New OHS related information Audit results and recommendations Canadian Centre for Occupational Health and Safety www.ccohs.ca
  42. 42. Wow! That’s a lot! www.ccohs.ca
  43. 43. Help is available! Professional help • Safe Workplace Associations • OHS consultants • CCOHS Training – e.g. CSA courses, CCOHS e-courses Standards themselves • e.g. CSA Z1000 spells out what you need to do Electronic tools • e.g. OSH Works Canadian Centre for Occupational Health and Safety www.ccohs.ca
  44. 44. CCOHS E-courses Federal Hazard Prevention Program Occupational Health, Safety and Environmental Management Systems: Awareness (free overview) Occupational Health and Safety Management Systems (more detailed explanation of what you need to do) Occupational Health, Safety and Environmental Management Systems (if you are going to implement both OHS and Environmental Management Systems) Canadian Centre for Occupational Health and Safety www.ccohs.ca
  45. 45. OSH Works Web-based framework for your OHSMS Designed around Plan-Do-Check-Act approach to continual improvement Provides guidance on meeting the requirements of OHSMS standards, walks you through implementation Provides a repository for OHS and OHSMS documents and records Allows “leaders” to assign tasks/ responsibilities, and reminds everyone when tasks are due or overdue Lets you assess your progress towards OHSMS implementation Canadian Centre for Occupational Health and Safety www.ccohs.ca
  46. 46. Thank you! Chris Moore chris.moore@ccohs.ca 905-572-2981 x4462 www.ccohs.ca

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