Introduction to UNFPA’s AccessRHProcurement and Information Service
Agenda  About AccessRHProducts and QualityInformation Database   Order Process       Q&A
What is AccessRH?         AccessRH is a UNFPA-managed     procurement and information service for          reproductive he...
222 million                              women lack                              access to                              co...
AccessRH   Mission  Improve        Enhance        Improveaccess to RH     delivery    supply chaincommodities    performan...
Whom We ServeUNFPA                         Non-          Ministries of                     Other UNCountry                ...
AccessRH: Partners in  Reproductive Health Supplies            Safe and Better                   Easy            Effective...
AccessRH Enables Better Planning     Product       Transparent   Historical and     information   pricing       current   ...
AccessRH Offers Safe and Effective Products       Quality-assured   Competitive      Reduced lead       products          ...
AccessRH Makes Ordering Easier     Simplified          Follow       Products from     ordering and        your order   mul...
www.myAccessRH.org Information                           Procurement   Services                              ServicesRHInt...
AccessRH Online Product Catalog36        Contraceptives20    Reproductive health kits447   Medical equipment items285   Ph...
Competitively-priced andquality-assured products
Quality-Assured Products                     Technical     Quality controlPrequalification                    evaluations ...
Quality Assurance Policies and Processes       Prequalification               Technical evaluation        Male condoms    ...
Specification, Prequalification and   Guidelines for Procurement
List of Prequalified SuppliersMale condoms: 25Female condoms: 2IUDs: 8    www.myAccessRH.org/manufacturer-contact-list
RHInterchangeUp-to-date global information on contraceptive shipments
RHInterchangeOnline access to                                      Harmonized and contraceptive                           ...
Order and Shipment Data Into ReportsOrder and shipment data                      Reports, graphs                          ...
RHI Data Providers     UNFPA                USAID      IPPF                 MSICrown Agents/DFID          PSI   MoH Nepal ...
How can the RHInterchange help you? Shipment  history      When does the next shipment arrive?Geographic             Which...
What value of contraceptives was sent?                                Value summary                                       ...
Who is funding contraceptives?                         Value summary                                 Uganda
Ordering from AccessRH
Benefits of Using Long Term     Agreements (LTAs) All products have gone through a    competitive bidding process     Spee...
Wait time for condoms from inventory is about15 weeks less than from production22                                         ...
How to Order from AccessRH1                     2                   3                     4                          Compl...
The Order Process: Step 1Select from AccessRH Catalog www.myAccessRH.org > Order > Catalog
The Order Process: Step 2Complete and send Request for Quotation Form
The Order Process: Step 2Complete and send Request for Quotation Form
Examples of Customized Artwork and Printing
The Order Process: Step 3Receive Proforma Invoice and order confirmation
The Order Process: Step 4Return signed confirmation form
The Order Process: Step 5      Transfer funds
Payment TypesPayment                                            Government   NGOAdvance Payments(Client pays before procur...
The Order Process: Step 6    UNFPA processes client order• AccessRH buyers proficient in several  languages (working in re...
The Order Process: Step 7   Shipment by air or sea
The Order Process: Step 8Arrival at port and customs clearance     Shipment is     covered by     UN’s Cargo      Insurance
Lead time for RH supplies Requestand review quotation 1-4 weeks      Order             confirmation   Stock               ...
Contact InformationAccessRHKarina Donnellydonnelly@unfpa.orgAFRICAIngegerd Nordinnordin@unfpa.orgASIAKlaus GreifensteinGre...
Questions?
Access to reproductive health    supplies starts here www.MyAccessRH.org
Market Research Results: Using AccessRH   Pricing                                  Upfront                                ...
Roles and Responsibilities  CLIENT                                   UNFPA/PSB  1.  Select products, quantities          1...
Using Pledge Guarantee for Health as a Financing Solution1               2                3                 4             ...
Procurement of contraceptives PSB/UNFPA 2011
Objective  By the end of this workshop,      you will understand    what AccessRH is              andknow how to benefit f...
82 External Clients in 62 Countries                         UNDP                        Other   MoH                       ...
AccessRHhas servedclients in18 countriesin Africa
www.myAccessRH.org > Order > Catalog
Contraceptives in the AccessRH Catalog
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AccessRH: UNFPA's Reproductive Health Supplies Information and Procurement Service

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Presentation from a webinar on January 23, 2013 hosted by Christian Connections for International Health and UNFPA on AccessRH. AccessRH is a UNFPA-managed procurement and information service for reproductive health supplies. It provides NGOs and low and middle income governments access to high quality, affordable commodities and information on global RH supply procurement.

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  • We have a number of quality assurance processes in line with UNFPA policy for all the product categories. In 2011 in consultation with WHO, and various other international procurement agencies, UNFPA developed a QA policy for RH medicines. The criteria is we only procure hormonal contraceptives and uterotonics (oxytocin, misoprostol) from WHO prequalified sources or SRA approved sources or those that have undergone the WHO Expert Review Panel process and have been recommended for procurement. The criteria for other essential medicines stipulate a thorough review by a committee of experts focusing on all the safety, efficacy and quality parameters in the dossiers and the annexes of an interagency pharmaceutical product questionnaire which essentially requires clinical data as per drug technical files. UNFPA procures medical equipment, kits and surgical equipment. There are a set of technical requirements for manufacturers and the products which then go through a detailed technical evaluation for the specifications, performance parameters, quality certifications as well as other regulatory requirements. The evaluation also includes review/inspection and testing of samples. A critical component is the development of guidelines, SOPs to refine the processes and harmonize standards and procedures In an effort to harmonize and build better understanding among stakeholders and streamline processes, capacity building activities are ongoing with manufacturers, quality control laboratories, regulatory authorities and other partner agencies
  • The RHI consolidatesharmonized data from multiple sources, and organizesit in the 6 different web reports seen on the right-hand side. The websiteoffers a detailed report in whichyoucansee the specifics of a givenshipment, a report thatlists all shipmentsgoing to a given country and severalsummary reports. There are alsographing and mapping options.Theshipmenthistory and shipmentdetails reportsrequire registration, whichcanbeeasilydone online.
  • We continue to see improvement in 53mm Std Male Condom Wait Time Savings.This is due to refinement of Inventory Procedures which has reduced wait times to average of 2.5 weeks during 2012 (vs. Average of 3 weeks during 2011), plus increased lead times from Fresh Production (Average 2012: 17 weeks, Average 2011: 14 weeks).
  • UNFPA cannotmakeanycommitment in advance of receipt of funds unlessthatcommitment has writtenendorsement from Chief PSB has a LOC
  • La factura proforma es vinculante y tiene una validez de 30 dias.
  • The data is based on clients that have been issued a pro forma invoice (i.e. not based on whether the goods already shipped or not)The information in this map is Q1/2011 to Q3/2012
  • The data is based on clients that have been issued a pro forma invoice (i.e. not based on whether the goods already shipped or not)The information in this map is Q1/2011 to Q3/2012
  • AccessRH: UNFPA's Reproductive Health Supplies Information and Procurement Service

    1. 1. Introduction to UNFPA’s AccessRHProcurement and Information Service
    2. 2. Agenda About AccessRHProducts and QualityInformation Database Order Process Q&A
    3. 3. What is AccessRH? AccessRH is a UNFPA-managed procurement and information service for reproductive health suppliesWe offer NGOs and low and middle income governments access to high quality, affordable commodities and information on global RH supply procurement
    4. 4. 222 million women lack access to contraceptives Procurement challengesUnpredictable Lack of Long Product funding information lead times quality issues
    5. 5. AccessRH Mission Improve Enhance Improveaccess to RH delivery supply chaincommodities performance information
    6. 6. Whom We ServeUNFPA Non- Ministries of Other UNCountry Governmental Health OrganizationsOffices Organizations
    7. 7. AccessRH: Partners in Reproductive Health Supplies Safe and Better Easy EffectivePlanning Ordering Products
    8. 8. AccessRH Enables Better Planning Product Transparent Historical and information pricing current information shipment information
    9. 9. AccessRH Offers Safe and Effective Products Quality-assured Competitive Reduced lead products pre-negotiated time for prices in-stock products
    10. 10. AccessRH Makes Ordering Easier Simplified Follow Products from ordering and your order multiple financial process manufacturers in one order
    11. 11. www.myAccessRH.org Information Procurement Services ServicesRHInterchange How to order AccessRH Quality Product assurance Catalog policy Typical leadList of quality times by assured product suppliers Customized artwork guidelines
    12. 12. AccessRH Online Product Catalog36 Contraceptives20 Reproductive health kits447 Medical equipment items285 Pharmaceutical products
    13. 13. Competitively-priced andquality-assured products
    14. 14. Quality-Assured Products Technical Quality controlPrequalification evaluations and monitoring WHO, UNFPA, and ISO standards
    15. 15. Quality Assurance Policies and Processes Prequalification Technical evaluation Male condoms Medical Devices Female condoms Emergency RH Kits IUDs Fistula Repair Kit Hormonal Contraceptives* Capacity building Quality control laboratories National regulatory authorities Manufacturers www.myAccessRH.org/quality-policy* UNFPA and WHO also support the ERP (Expert Review Panel) process
    16. 16. Specification, Prequalification and Guidelines for Procurement
    17. 17. List of Prequalified SuppliersMale condoms: 25Female condoms: 2IUDs: 8 www.myAccessRH.org/manufacturer-contact-list
    18. 18. RHInterchangeUp-to-date global information on contraceptive shipments
    19. 19. RHInterchangeOnline access to Harmonized and contraceptive up-to-date data orders and shipments More than US$ 1.9 billionInformation for worth of goods more than since 2000 140 countries www.myAccessRH.org > Review Data
    20. 20. Order and Shipment Data Into ReportsOrder and shipment data Reports, graphs and mapsContraceptive Country Summary of Quantity method shipments summary Product Quantity Value Geographic Manufacturer summary summary USD value Shipment date Shipment Shipment Funding details history source Receipt date Recipient PO number
    21. 21. RHI Data Providers UNFPA USAID IPPF MSICrown Agents/DFID PSI MoH Nepal IRH DKT Ethiopia AIMAS Cote d’Ivoire ICA Foundation
    22. 22. How can the RHInterchange help you? Shipment history When does the next shipment arrive?Geographic Which contraceptives were shipped where? summary Value What value of contraceptives was sent? summary Value Who is funding contraceptives? summary Quantity summary What quantity of contraceptives was sent?Summary of Summary of all of the above shipments
    23. 23. What value of contraceptives was sent? Value summary Uganda
    24. 24. Who is funding contraceptives? Value summary Uganda
    25. 25. Ordering from AccessRH
    26. 26. Benefits of Using Long Term Agreements (LTAs) All products have gone through a competitive bidding process Speed purchase processPooled volume leads to lower prices Stabilize supply costs Avoid duplication of procurement processes
    27. 27. Wait time for condoms from inventory is about15 weeks less than from production22 Production2018161412 wait time10 8 reduction 6 4 2 - Inventory 2011 Q1 2011 Q3 2012 Q1 2012 Q3
    28. 28. How to Order from AccessRH1 2 3 4 Complete & Receive Return Select from send Proforma signed AccessRH Request for Invoice & order confirmation Catalog Quotation confirmation form Form form8 7 6 5 UNFPA Arrival at port Shipment Transfer processes and customs by air or sea funds client order clearance
    29. 29. The Order Process: Step 1Select from AccessRH Catalog www.myAccessRH.org > Order > Catalog
    30. 30. The Order Process: Step 2Complete and send Request for Quotation Form
    31. 31. The Order Process: Step 2Complete and send Request for Quotation Form
    32. 32. Examples of Customized Artwork and Printing
    33. 33. The Order Process: Step 3Receive Proforma Invoice and order confirmation
    34. 34. The Order Process: Step 4Return signed confirmation form
    35. 35. The Order Process: Step 5 Transfer funds
    36. 36. Payment TypesPayment Government NGOAdvance Payments(Client pays before procurement commences)  ExceptionLetter of Credit (New)(Client sends an Irrevocable Letter of Credit in advance and pays upon delivery or soon after)ExceptionLetter of Credit (PGH – New)(Client via Pledge Guarantee for Health sends an Irrevocable Letter of Credit in advance andpays upon delivery or soon after)
    37. 37. The Order Process: Step 6 UNFPA processes client order• AccessRH buyers proficient in several languages (working in regional teams)• UNFPA procurement is ISO 9001 certified
    38. 38. The Order Process: Step 7 Shipment by air or sea
    39. 39. The Order Process: Step 8Arrival at port and customs clearance Shipment is covered by UN’s Cargo Insurance
    40. 40. Lead time for RH supplies Requestand review quotation 1-4 weeks Order confirmation Stock 1-4 weeks Production 2-17 weeks Shipment 1-4 weeks Arrival at port of destination
    41. 41. Contact InformationAccessRHKarina Donnellydonnelly@unfpa.orgAFRICAIngegerd Nordinnordin@unfpa.orgASIAKlaus GreifensteinGreifenstein@unfpa.orgLATIN AMERICAMonica LayLay@unfpa.org
    42. 42. Questions?
    43. 43. Access to reproductive health supplies starts here www.MyAccessRH.org
    44. 44. Market Research Results: Using AccessRH Pricing Upfront paymentWide range of Local bidding products requirement Local product Quality regulations INCENTIVES& BARRIERS In-country UNFPA well logistics regarded CustomsTransparency clearance Access to product info Language issues
    45. 45. Roles and Responsibilities CLIENT UNFPA/PSB 1. Select products, quantities 1. MOU not required (but can be (minimum/multiple), customized signed if client requires) artwork and packaging 2. Prepare Proforma Invoice (CIP 2. Prepare procurement plan price) in accordance with LTA 3. Verify registration of products in prices country 3. Prepare Purchase Order to 4. Fill out Request for Quotation suppliers form (RFQ) 4. Monitor Purchase Order and 5. Receive Proforma Invoice and communicate about updates to confirm order client 6. Transfer funds and inform PSB 5. Freight insurance 7. Clear customs and receive 6. Facilitate order complaints and goods insurance claims 8. Confirm the arrival of goods
    46. 46. Using Pledge Guarantee for Health as a Financing Solution1 2 3 4 MoH uses Donor PGH Bank L/C to extend confirms guarantees supplies purchase funds for 50% Letter of order MoH Credit8 7 6 5 Donor Supplies UNFPA uses MoH Site disburses delivered L/C to pay inspection pays bank funds to MoH order Sampling and testing
    47. 47. Procurement of contraceptives PSB/UNFPA 2011
    48. 48. Objective By the end of this workshop, you will understand what AccessRH is andknow how to benefit from it
    49. 49. 82 External Clients in 62 Countries UNDP Other MoH UN NGO Q1/2011-Q3/2012
    50. 50. AccessRHhas servedclients in18 countriesin Africa
    51. 51. www.myAccessRH.org > Order > Catalog
    52. 52. Contraceptives in the AccessRH Catalog

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