1. Sunnyvale School District Governance Calendar
Bold items are legal timelines
Job Area
January
• Annual
study session
to:
Governance
Team
Effectiveness
Board &
Superintendent
1. Review
governance
team norms &
protocols
2. Develop
governance
calendar
February
March
April
May
• CSBA The Brown Act
• Board self-evaluation
• CSBA Board President’s
• Superintendent’s evaluation
Workshop
• CSBA New Board Member
Institute
Report
Every 2–3 years review district Advertise for
progress on
vision using an inclusive
potential
goals to the
process
Board
community
members
June
• Finalize
goals and
success
indicators for
coming year
July
August
Orientation
for board
candidates
September
CSBA
Masters in
Governance
October
November
December
Stakeholders’
Lyceum
• Orientation
for new board
members
• CSBA
Annual
Education
Conference
• New board
members
sworn in
Reorganizatio
n & planning
• Potential
Board
candidate
workshop
• Supt’s midyear progress
report on
goals to the
board
Superintendent
retreat to draft
goals
Board Development
Goal Cycle
Review/
Approval of
Leadership
Goals
Board Development
•
•
•CELDT
results
Student Learning
and Achievement
Updated 01/13/14
• Summer
school plan
•Consolidated
application
Part II
• SARC:
School
Accountability
Report Cards
• Single
School Plans
Instructional materials
adoption process and
recommendations
•Consolidated
application
Part I
• Attend 8th
grade
promotions
• Public
hearing:
Adoption of
resolution
declaring
sufficient K-8
textbooks and
instructional
materials
•Student
Achievement
reports: AYP,
API
•Star Results
Discuss priorities and
preliminary goals for
following year
Report progress on goals to
the community
•District allocations for state
and federal funds
•Approve coordinated program
budgets
•LEA Plan update
•Technology
Plan update
 Curriculum implementation
 Professional development implementation 
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2. Sunnyvale School District Governance Calendar
Bold items are legal timelines
Job Area
January
• Governor
proposes state
budget
February
• District
receives
updated
estimate on
current year
property roll
tax revenue
March
April
May
June
• Board
approves 2nd
Interim report
due to COE
Deadline:
March 15th
• First budget
draft
presented to
the Board &
public
• Governor
revises State
Budget based
on new
revenue
information.
•District
receives
updated
estimate on
current year
property roll
tax revenue.
• Second
Budget draft
presented to
the Board and
public
• Current FY
final budget
revision
presented to
the Board and
public.
• Board holds
public
hearing,
adopts
budget, files
with County
Finance
August
September
October
• Board
adopts
appropriation
s limit
resolution
(Gann)
November
December
• District
receives
Financial
Audit report
• Board
approves 1st
interim report
due to COE
by Dec. 15
• Board
approves
prior year
Unaudited
Actuals
• District files
audit of
previous year
by Dec. 15
Superintendent
adoption
• Categorical
Flexibility
Resolution
 Develop and adopt new policies as necessary or required -Review policies on a regular basis and revise as necessary 
Policy
•
Human
Resources
July
• Every
several years
review hiring
& evaluation
policies
• Lay-off
notifications
to staff by
March 15
Employee of
the Year
selection
• Review
staffing and
personnel
issues for
current school
year
Review
enrollment
projections
(BP- open
enrollment)
 Personnel Assignment Order. Review and Approval Monthly 
 Employee relations update 
 Approval of new and ongoing contracts with private agencies, nonpublic school agencies, independent contractors 
Updated 01/13/14
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3. Sunnyvale School District Governance Calendar
Bold items are legal timelines
Job Area
Special Education
& Student
Services
Community
Relations
January
February
March
SELPA
• Annual
budget
approval
• Annual
service
delivery plan
descriptors
approval
• SELPA
policy plan
review and
approval
• Involvement and/or attendance at school and
community events. • Development and
dissemination of key messages about important
district topics & issues, including progress on
district goals
April
June
July
August
September
October
November
December
SELPA CAC
membership
approval
• Attend
Open House
Nights at
schools
• District
Leadership
Council
attendance by
Board
members
Legislative
Breakfast
May
Attend
middle school
promotions
Attend
Opening Day
Assembly
• Attend Back
to School
Nights at
schools
•Ensure there is a plan in place for communicating with and engaging the
community (internal and external) in the schools
• Involvement and/or attendance at school and community events
• Development and dissemination of key messages about important district topics
& issues, including the district budget
Legislative
Action
• Involvement and/or
attendance at school and
community events
•Development and
dissemination of key messages
about important district topics
& issues, including test results
Legislative trip to Sacramento
Advocacy
Updated 01/13/14
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