A complete inventory of your organization’s technology equipment (both hardware and peripherals) as well as software.
Include as much detail as possible.
Mark each item with KEEP, UPGRADE or REPLACE.
For each item you mark as REPLACE or UPGRADE, provide details and costs.
Describe proposed new hardware, peripherals and software in detail, including costs.
Hardware Inventory: Computers/Servers QTY 2 1 Item MacBook Pro (Laptop) Thinkpad 365XD (Laptop) Brand Apple IBM CPU 2.2 GHz Intel Core 2 Duo Pentium 120 MHz OS Mac OS X 10.5.1 (Leopard) Windows XP RAM 2 GB 128 MB HD 120 GB 20 GB Internal Peripherals CD/DVD-RW CD-RW Monitor 20" 13" Action Keep Replace
Hardware Inventory: Peripherals QTY 1 1 Item MiniMax External Hard Drive LaserJet P3005 Brand Iomega HP Networked? No No If not networked, which computer? Allison Jordan’s Laptop Greg Randall’s Desktop Other 500 GB Color, multifunction Action Keep Keep
Software Inventory QTY 2 8 Title Microsoft Office Microsoft XP Type (OS, End-User, Server) End-User OS Description Office Productivity Windows OS Version/Release 2004, 11.3.7 SP2 Compatible with what OS? Mac OS X N/A Computer(s) Finance Desktops All marketing, development machines Number Licensed 2 8 Licenses Needed 1 0 Action Keep Replace
EXAMPLE: "When someone wants to order tickets from the Web site, they send us an email with their name, contact info, number of tickets and date of performance. We then call them back to get their credit card information, print their tickets and mail them out. Then we go into an Excel sheet and mark those seats as sold for that particular performance."
[email_address] www.twitter.com/DDombrosky David Dombrosky Technology in the Arts www.technologyinthearts.org email@example.com www.twitter.com/TechInTheArts Center for Arts Management & Technology http://camt.artsnet.org