Standard Grade Administration - Reprographics


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Standard Grade Administration - Reprographics

  1. 1. Reprographics Standard Grade Administration
  2. 2. Photocopier <ul><li>An exact copy of the document is produced </li></ul><ul><li>used to produce single or multiple copies of documents </li></ul><ul><li>most copiers use powdered ink (toner) </li></ul><ul><li>most copiers can be set to reduce, enlarge, lighten or darken </li></ul><ul><li>Copies can be made onto paper, card, and overhead transparencies </li></ul><ul><li>Colour copies are produced using a colour copier </li></ul>
  3. 3. Printers <ul><li>Ink Jet printers are more likely to be used to produce a small number of copies </li></ul><ul><li>The quality is not as high as laser jet printers </li></ul><ul><li>Prints an average of 12 pages per minute </li></ul><ul><li>Ink jet cartridges are not particularly expensive to replace </li></ul>INK JET PRINTERS <ul><li>Laser jet printers are suitable for large print runs </li></ul><ul><li>The print quality is very high </li></ul><ul><li>Laser Jet toners can be expensive to buy, especially if colour toners are used </li></ul><ul><li>Prints an average of 25 pages per minute </li></ul>LASER JET PRINTERS
  4. 4. Laminator <ul><li>Coats paper or thin card with a clear plastic seal </li></ul><ul><li>paper/card is protected - dirty marks can be easily wiped off </li></ul><ul><li>useful where a piece of paper/card is likely to be handled many times </li></ul>
  5. 5. Binder <ul><li>Fastens multi-page documents together </li></ul><ul><li>improves the appearance of the document </li></ul><ul><li>with a spiral comb binder holes are punched down the left edge of the document and a plastic spine fitted through the holes </li></ul><ul><li>with a flat comb binder, two plastic strips are place on either side of the document and heat-sealed to keep the pages together. </li></ul>
  6. 6. Scanner <ul><li>Scans source material (drawings, photographs, printed text) </li></ul><ul><li>with a flat bed scanner the source material is placed on to a a glass plate and a light sensitive scanning device moves across the image and converts it into digital form. </li></ul>
  7. 7. DTP Software <ul><li>Documents are prepared using a DTP application eg Pagemaker or Publisher </li></ul><ul><li>text, graphics, photographs etc can be combined, manipulated and laid out on screen </li></ul><ul><li>allows production of high-quality documents </li></ul>
  8. 8. Staff Training <ul><li>Why must staff be trained? </li></ul><ul><li>So that they know how to use the equipment properly </li></ul><ul><li>So that they are made aware of certain procedures, eg reporting faults </li></ul><ul><li>To make staff aware of legislation, eg copyright legislation </li></ul><ul><li>What type of training may be offered? </li></ul><ul><li>Training should be given before any new equipment is used </li></ul><ul><li>Staff should be supervised when first using new equipment </li></ul><ul><li>The level of training will be dependent on the experience and responsibilities of the employee </li></ul>
  9. 9. IN-HOUSE v EXTERNAL AGENCY COPYING <ul><li>Most organisations will have their own reprographics department, however there are certain points that a company has to consider: </li></ul><ul><li>The purchase of the equipment will be costly </li></ul><ul><li>The day-to-day running costs can be expensive, eg toner, maintenance </li></ul><ul><li>Staff may require training </li></ul><ul><li>A firm may decide to hire an external agency to carry out their photocopying requirements if they have a great deal of copying to do. There are many points to be considered here also: </li></ul><ul><li>The cost charged by the printing business </li></ul><ul><li>The length of time it will take to get the copies back </li></ul><ul><li>The professional look given to brochures etc </li></ul><ul><li>The skill and expertise of specialised printing staff </li></ul>