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Standard Grade Administration - Reprographics
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Standard Grade Administration - Reprographics

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  • 1. Reprographics Standard Grade Administration
  • 2. Photocopier
    • An exact copy of the document is produced
    • used to produce single or multiple copies of documents
    • most copiers use powdered ink (toner)
    • most copiers can be set to reduce, enlarge, lighten or darken
    • Copies can be made onto paper, card, and overhead transparencies
    • Colour copies are produced using a colour copier
  • 3. Printers
    • Ink Jet printers are more likely to be used to produce a small number of copies
    • The quality is not as high as laser jet printers
    • Prints an average of 12 pages per minute
    • Ink jet cartridges are not particularly expensive to replace
    INK JET PRINTERS
    • Laser jet printers are suitable for large print runs
    • The print quality is very high
    • Laser Jet toners can be expensive to buy, especially if colour toners are used
    • Prints an average of 25 pages per minute
    LASER JET PRINTERS
  • 4. Laminator
    • Coats paper or thin card with a clear plastic seal
    • paper/card is protected - dirty marks can be easily wiped off
    • useful where a piece of paper/card is likely to be handled many times
  • 5. Binder
    • Fastens multi-page documents together
    • improves the appearance of the document
    • with a spiral comb binder holes are punched down the left edge of the document and a plastic spine fitted through the holes
    • with a flat comb binder, two plastic strips are place on either side of the document and heat-sealed to keep the pages together.
  • 6. Scanner
    • Scans source material (drawings, photographs, printed text)
    • with a flat bed scanner the source material is placed on to a a glass plate and a light sensitive scanning device moves across the image and converts it into digital form.
  • 7. DTP Software
    • Documents are prepared using a DTP application eg Pagemaker or Publisher
    • text, graphics, photographs etc can be combined, manipulated and laid out on screen
    • allows production of high-quality documents
  • 8. Staff Training
    • Why must staff be trained?
    • So that they know how to use the equipment properly
    • So that they are made aware of certain procedures, eg reporting faults
    • To make staff aware of legislation, eg copyright legislation
    • What type of training may be offered?
    • Training should be given before any new equipment is used
    • Staff should be supervised when first using new equipment
    • The level of training will be dependent on the experience and responsibilities of the employee
  • 9. IN-HOUSE v EXTERNAL AGENCY COPYING
    • Most organisations will have their own reprographics department, however there are certain points that a company has to consider:
    • The purchase of the equipment will be costly
    • The day-to-day running costs can be expensive, eg toner, maintenance
    • Staff may require training
    • A firm may decide to hire an external agency to carry out their photocopying requirements if they have a great deal of copying to do. There are many points to be considered here also:
    • The cost charged by the printing business
    • The length of time it will take to get the copies back
    • The professional look given to brochures etc
    • The skill and expertise of specialised printing staff