Burr Ridge Market Application Packet 2010 V4
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  • 1. Burr Ridge Market on the Green Application 2010 Dear Burr Ridge Market on the Green Prospective Vendor, Thank you for taking the time to apply for one of the best new farmers’ markets around town! We are pleased with the momentum we have gained in the past two years and look forward to building upon our success and community tie-ins. Burr Ridge is a new retail area that is rapidly expanding and we have been on the forefront of creating one of the most anticipated events of the year. Not only have we fed community’s knowledge of why it is important to shop local, but we have watched as the demand for quality vendors and offerings has grown. Hosting this event at the Village Center is advantageous for us and the 30+ retailers and restaurants who reside here. Our top priority has always been building great relationships with our farmers, vendors and patrons. We feel our reputation is what makes our location distinct and will launch us into being recognized as the premier market in the western suburbs. Burr Ridge’s slogan is “A Very Special Place,” and we aim to create it on the Village Green each and every week. A few exciting changes to this year’s market include: • Extended season: Adjusted calendar to 16-weeks, from June 17- September 31, 2010. • Operating hours: Market will run from 9am-2pm each Thursday morning. • Demo Kitchen: Local and regional chefs will create a weekly schedule of themed topics designed for children and adults alike. • Increased Sponsorship: Areas of value have been identified and an increased community role in the market will be evident. • Organic/Sustainable: Increased focus on this element in vendor selection, educational topics and community alliances. Please read this application carefully and use the Final Checklist at the end of the packet to ensure you have everything you need to be considered for the market. Thank you again for your interest in the upcoming market season. We look forward to a successful summer! Application deadline is Monday, March 15, 2010 at 5 p.m. We will notify vendors by March 31st. Sincerely, Laura Valcour Lavonne Campbell Kimberly Mans Market Coordinator Supt. Of Recreation Property Manager Burr Ridge Park District Burr Ridge Park District Burr Ridge Village Center (630) 835-7026 cell (630) 920-1969 (630) 654-2782 Page 1 of 1
  • 2. Burr Ridge Market on the Green Application 2010 Contents I. Data Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . page 3 II. Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . page 4 III. Participation Fees . . . . . . . . . . . . . . . . . . . . . . . . . . .page 5 IV. Affidavit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .page 7 V. Permit & Signature Form. . . . . . . . . . . . . . . . . . . . . .page 8-10 VI. Market Rules for Vendors . . . . . . . . . . . . . . . . . . . . .page 11-12 VII. Map of Market . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .page 13 VIII. Your Final Checklist . . . . . . . . . . . . . . . . . . . . . . . . . page 14 Burr Ridge Park District 15W400 Harvester Drive Burr Ridge, IL 60527 Phone: (630) 920-1969 Fax: (630) 920-1973 www.brparks.org Page 2 of 2
  • 3. Burr Ridge Market on the Green Application 2010 I. Data Sheet Burr Ridge Market on the Green DATA SHEET DATE: _____/_____/2010 APPLICANT INFORMATION Farm or Business Name: Owner’s Name: Owner’s Address: City: State: ZIP Code: Phone: Alternate Phone: Fax: Email Address: Company/Farm website: LEGAL INFORMATION Illinois Sales Tax ID # : Please attach evidence of payment of IL sales tax for the preceding year. Product Liability Insurance Company Name: Policy #: Yes, I would like to be considered as a guest chef in the Demo Kitchen. Yes, I would like to be considered as “Vendor of the Week.” (Our Vendor of the Week program includes extra promotion on Facebook and earns you a flag on your booth at the market. It also requires you to fill out a Self-Bio before the market season begins. It’s fun and FREE publicity!) Page 3 of 3
  • 4. Burr Ridge Market on the Green Application 2010 II. Application Burr Ridge Market on the Green APPLICATION PRODUCT & BACKGROUND INFORMATION Full Description of Product: (REQUIRED) Please be specific and use separate sheet if needed. Only items listed on this document may be sold at the market. The Market Coordinator may conduct farm visits during the market season to verify the information contained in this application. Anticipated Set Up/Layout/Dimensions: Other markets you will participate in for 2010*: use separate sheet for additional listings Name of Market:____________________________________ Day of the Week: _________________ Location: __________________________________________ City, State: ______________________ Name of Market:____________________________________ Day of the Week: _________________ Location: __________________________________________ City, State: ______________________ Name of Market:____________________________________ Day of the Week: _________________ Location: __________________________________________ City, State: ______________________ Name of Market:____________________________________ Day of the Week: _________________ Location: __________________________________________ City, State: ______________________ * Please note that if you are a Western Springs French Market participant, you will be permitted to leave Burr Ridge no earlier than 1pm on Thursdays. Must show proper documentation and set up in an “easy-vacate” area designated by market coordinators. No vehicles will be permitted and items must be wheeled out. Page 4 of 4
  • 5. Burr Ridge Market on the Green Application 2010 III. Participation Fees Qty Type Size Price SEASONAL SPACE 10’x10’ (Limit 2) o $350- Early Bird Discount if application and check received The Burr Ridge Market by March 1st on the Green is held Thursdays, rain or o $400- Applications received shine, 9am-2pm. after March 2nd PREMIUM 10’x12’ Cement Pad $450 SEASONAL SPACE NOT-FOR-PROFIT 10’x10’ (Limit 1) FREE SEASONALSPACE ELECTRICITY FOR Spaces vary $50 SEASON WEEKLY FEE 10’x10’ $30/week (must be paid in full in advance, with a schedule of committed dates) GRAND TOTAL $ Checks are payable to the “Burr Ridge Park District” CHECK #: ___________ SPACE PREFERENCES: First Choice: #_____ Second Choice: #_____ Third Choice: #_____ If you aren’t quite sure on exact spaces, please just put the # closest to where you think you’d like to be. Not all requests will be met and the Market Coordinators will use their best judgment to keep the market mix similar year to year. Notes: For any questions with the application process, please contact Laura Valcour at (630) 835-7026 or lvalcour@brparks.org. We look forward to working with you! _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ For Office Use Only: Space #: ________ Amount Received: $________ Date: ________ Page 5 of 5
  • 6. Burr Ridge Market on the Green Application 2010 Please mail or fax your submission packet with payment to: Burr Ridge Park District 15W400 Harvester Drive Burr Ridge, IL 60527 Phone: (630) 920-1969 Fax: (630) 920-1973 www.brparks.org APPLICATION DEADLINE: Monday, March 15, 2010, by 5pm MARKET NOTIFICATION: No later than March 31st. Page 6 of 6
  • 7. Burr Ridge Market on the Green Application 2010 IV. Affidavit Violation or falsifying any of the conditions as set forth in the following legal affidavit will result in the IMMEDIATE AND PERMANENT LOSS of permission to sell any product at the Burr Ridge Farmers’ Market. 2010 Burr Ridge Farmers’ Market Affidavit I, __________________________, hereby agree to sell or offer for sale at the Burr Ridge Park District Market on the Green (the "Market") only such items as listed on my application form. Further, I acknowledge full responsibility for all activities conducted through the term of the Market, abide by the Market rules and regulations, and agree to comply with all conditions and restrictions for the Permit, including but not limited to, the condition requiring me to indemnify and hold harmless the Burr Ridge Park District, its officers, agents and employees and to waive any claims against the Burr Ridge Park District, as provided in the permit. I release and hold harmless NorthMarq Real Estate Services LLC, Opus North Corporation, Opus Real Estate IL VII Burr Ridge L.L.C., 450 Village Center Drive Condo Association, 570 Village Center Drive Condo Association, 760 Village Center Drive Condo Association, 801 Village Center Drive Condo Association, 850 Village Center Drive Condo Association, 1000 Village Center Drive Condo Association and Chicagoland Management and Realty, Inc. for any and all damages, theft or loss to my product(s) and equipment and any personal injury which my co-workers or I may sustain at the Burr Ridge Market on the Green. Signature of applicant: ______________________________________Date: ____________________ The statements in the attached application are true to the best of my knowledge under penalty of perjury. Signature of applicant: ______________________________________Date: ____________________ This page must be submitted with your application. Page 7 of 7
  • 8. Burr Ridge Market on the Green Application 2010 V. Permit & Signature Form Please sign only the last page of this permit and return it with your application. THIS PERMIT IS SUBJECT TO THE TERMS, CONDITIONS AND RESTRICTIONS PRINTED BELOW 1. The Applicant shall observe and comply with the rules and regulations promulgated by the Burr Ridge Park District for the Market on the Green and shall cooperate with the Park District in the implementation of those rules and regulations. 2. The Applicant shall comply with all applicable federal, state and local laws, ordinances, rules and regulations and Cook County Health Regulations. 3. The Applicant agrees that in performing under this Permit, Applicant will not discriminate against any worker, employee or any member of the public, because of race, creed, color, religion, age, sex, mental or physical disability. 4. The Applicant by this means acknowledges that it has inspected the Market on the Green’s Site, that it is satisfied with its physical condition and its suitability for its intended use, and that it accepts the Market on the Green’s Site in the condition existing at the beginning of the Market season. 5. The Applicant agrees that no improvements or alterations, temporary or permanent, structural or non-structural, shall be made to or on the Market Site without the express written consent of the Burr Ridge Park District. 6. The Applicant shall maintain the Market on the Green Site in a safe, sanitary and sightly condition and in good repair. 7. The Applicant agrees that nothing contained in this Permit is intended or should be construed as in any way as creating or establishing the relationship of partners or joint ventures between the Park District and the Applicant or as constituting the Applicant or any officer, employer or agent of the Applicant as agent, representative or employee of the Park District for any purpose or in any manner whatsoever, and that it shall not represent to any third parties that such is the case. 8. This Permit may be terminated without notice in the event of threat to the public health or public safety as may be determined in the sole discretion of the or in the event the determines to its sole satisfaction that Applicant or any employee of Applicant is engaging, or has engaged in any illegal activity or unethical business practice including, but not limited to, short-weighing, short-changing, adulteration or misbranding of items offered for sale, selling impure or spoiled foods or any similar practice. The Burr Ridge Park District, its officials, employees and agents shall not be liable to the Applicant for any losses incurred by reason of such termination. 9. The Applicant agrees that the Burr Ridge Park District, its officials, employees, and agents, shall not be liable for injury to the Applicant’s business or any loss of income or for damage to the goods, wares, merchandise or other property of the Applicant, its employees, invitees, customers, or any other person in or about the Market Site, nor Page 8 of 8
  • 9. Burr Ridge Market on the Green Application 2010 shall the Park District, its officials, employees, and agents, be liable for injury to the person of the Applicant, its employees, agents, vendors or contractors, whether such damage or injury is caused by or results from fire, steam, electricity, gas, water or rain, or from the breakage, leakage, obstruction or other defects of the Market Site, or from any other cause, whether the damage or injury results from conditions arising upon the Market Site or from other sources or places, and regardless of whether the cause of such damage or injury or the means of repairing the same is inaccessible to the Applicant. The Burr Ridge Park District, its officials, employees and agents, shall not be liable for any damages arising, directly or indirectly, from any act or neglect of any other person on the Market Site. 10. (a) It is expressly understood, agreed upon and the specific intent of the parties that the Park District, its officers, trustees, agents and employees will at no time assume responsibility or liability for actions of Applicant or Applicant’s employees, agents or representatives under this Permit. Applicant agrees to fully defend, with the attorney chosen by the Park District, indemnify and hold harmless the Park District, its officers, trustees, agents and employees from and against all claims, suits, damages, losses and expenses of any kind whatsoever, including attorney's fees, arising directly or indirectly out of or by reason of the Applicant and Applicant’s employees, agents and representatives action or inactions under this Permit. It is further agreed by the parties that in any and all claims against the Park District, its officers, trustees, agents or employees by an employee of Applicant, anyone directly or indirectly employed by Applicant or anyone for whose acts Applicant may be liable, the indemnification obligation under this provision shall not be limited in any way by any limitation on the amounts or type of damages, compensation or benefits payable by or for Applicant under Workers' or Workmen’s Compensation Acts, disability benefit acts or other employee benefit acts. (b) Applicant promises and hereby agrees to release, waive, covenant not to sue and forever discharge the Park District, its officers, trustees, agents and employees for and from any personal injury claim, suit or action or Workmen's Compensation claim, suit or action, whether or not well-founded in fact or in law, which Applicant, its employees, agents and representatives has, or may have, arising out of or relating to the actions to be taken under this Permit by Applicant, its employees, agents and representatives. (c) In the event that any claim, action, suit or proceeding is brought against Applicant in connection with or that in any way refers or relates to the activity provided pursuant to this Permit, it shall within 48 hours have written notice of that fact given to the Park District by certified mail. (d) Notwithstanding the foregoing, nothing in this Permit should be construed as an effort on or by the Park District, its trustees, officers, agents and employees to be indemnified for liability caused by the negligence or intentional acts of a party indemnified hereunder. 11. It is specifically recognized, understood and agreed between the parties that in the event that the Park District is in any way deemed to be in breach of this Permit or any provisions or terms of it, the only claim, suit or action that may be brought against the Park District, its officers, trustees, agents and employees is a breach of contract claim for money damages only, and that in the event of a violation by the Park District of this Permit the Park District will pay, at most, as liquidated damages to Applicant, the sum of money that Applicant paid to the Village for this Permit which shall not exceed $250.00. The parties further recognize and agree that the different types of claims that could possibly be made by Applicant are difficult of ascertainment, and it is the specific intention of the parties that the Park District, its officers, trustees, agents and employees shall never at any time be held liable to Applicant or its heirs or successors for any amount of money that is greater than the amount identified in this paragraph. In recognition and agreement that its damage award against the Park District may be limited, and except for that amount identified in the paragraph above, Applicant hereby forever waives, releases and dismisses the Park District, its officers, trustees, agents and employees of and from any and all claims, debts, dues and obligations of Page 9 of 9
  • 10. Burr Ridge Market on the Green Application 2010 every kind and nature that it may have either directly or indirectly that arises or grows out of or may arise or grow out of this Permit. Applicant specifically waives and releases the Park District, its officers, trustees, agents and employees from any and all claims, debts, dues and obligations of every kind and nature under the Illinois and United States Constitutions as well as under any federal or state statute or law, including but not limited to the Civil Rights Act. Applicant further waives all remedies which are available to it for the violation of any of the terms of this Permit, including but not limited to the equitable remedy of specific performance, and agrees not to seek injunctive relief of any sort. Except for a claim for money damages as set forth above, which damages are limited, Applicant covenants not to sue the Park District, its officers, trustees, agents and employees for a violation of any provisions or terms of this Permit and the Park District’s responsibilities and obligations under it. 12. The Applicant shall not assign, transfer, pledge, sublet, surrender or otherwise encumber or dispose of this Permit or any portion of it or any rights and privileges created by it and shall not permit any other person or persons, company or corporation to use or occupy the Market Site or any part of it without the prior written consent of the Park District. BURR RIDGE PARK DISTRICT APPLICANT: By: By:_________________________________ Date: Date:________________________________ This page must be submitted with your application. Page 10 of 10
  • 11. Burr Ridge Market on the Green Application 2010 VI. Market Rules for Vendors Please read the following rules and regulations carefully, and keep for your records. A. Display Guidelines • We will operate as a rain or shine policy. In the event of poor weather, we reserve the right to cancel on-site assistance, musicians, cooking demonstrations, and children’s events. • Products must be sold directly from tables in your assigned area. Unless approved by Market Coordinator, all cars/vans/trucks or trailers must be off the market street no later than 8:45 am. Ample parking is located behind the buildings on the east and west side. • Vendors must furnish their own tables, chairs, tents, tent leg weights, table cloths (cloth must reach the ground on front and sides), signage, display arrangements and rain protection as the Market will not supply them. • Ingredients list must be displayed on all items. • The Market is an open area with no shelter provided. We request all vendors to display their products in a professional manor. • Due to safety concerns and insurance liability, no children under 10 years of age will be allowed to participate as or with vendors. • The Market is a smoke-free environment, and smoking is NOT permitted within 100’ of the Village Green. We ask that you go to the vendor outdoor parking lots and refrain from loitering near the four main entrances/corners, breezeway or parking garage entrances if you smoke. • Please be respectful of the Village Center residents by keeping noise to a minimum in the morning during set-up. • All products must be clearly labeled with item, price, and city/state if grown outside of Illinois. All organic products must be labeled “Organic.” Prices cannot be higher than other markets for your specific product. • Samples are encouraged. If you are providing samples of any of your goods, you must be approved by Cook County Department of Public Health. and the Market Coordinators. Sanitation guidelines state you must provide single service disposable utensils and containers, three-container dish washing set-up with detergent, potable rinse water, sanitizer, sanitizer test strips, and hand-washing station (potable water , catch basin (bucket), disposable towels and soap. Cook County Department of Public Health guidelines are also available by contacting Kamala Nagaraj at (708) 974-7118. • Please consider attempting to decrease your plastic bag usage when possible. One suggestion is ask patrons if they need a bag rather than automatically supplying one. Complimentary shopping carts as well as pickup/drop-off service are available near the entrance at the Information Booth. • Vendors must remove all waste and refuse from their spaces before leaving the Market. • For safety reasons, all vendors must stay until the end of each market day even if you run out of the product. The Market closes at 2:00pm. Note: Weights for tents may be purchased at Dick’s Sporting Goods; 2009 price was 4 weights/$25.00. Tablecloths and table skirts with your logo can be purchased from HMC Display, 300 Commerce Dr, Madera, CA 93637, (800) 344-7371. Tents with your logo can be purchased from Savio Viglielmo, C&S Sales Promotions, (630) 964-8128. Page 11 of 11
  • 12. Burr Ridge Market on the Green Application 2010 B. Vendor Guidelines • A “grower” or “producer” is any person offering for sale articles for human consumption, such as fruits or their juices, vegetables, edible grains, nuts and berries, and apiary products or non- edible articles such as cut or potted flowers, which articles have been raised or prepared by the grower or producer, members of his/her family or by persons in his/her employ. • No vendor is allowed to reserve space for another vendor. • Designated spaces will be assigned with priority given to past participants and seasonal vendors as well as any vendors requiring electric outlets or special needs. Space allotments based on availability and are at the Market Coordinator’s discretion. • In the event that you will arrive late, are ill or have an emergency, please contact one of the Coordinators listed as soon as possible: Laura Valcour-(630) 835-7026, Lavonne Campbell (630) 464-1736 or Kimberly Mans at (630) 770-1322. We would appreciate a call at least 24 hours in advance if you know you will not be attending the market. C. Cooperative Growing **If you need a Co-Op Grower Affidavit, please contact Laura by phone or email.** • An accepted grower of the Burr Ridge Farmers’ Market may be permitted to sell the homegrown produce of another grower or producer upon approval by the Market Coordinator following the completion of the enclosed affidavit sign by both the permittee as well as the grower and within the guidelines of our four-state region (IL, IN, WI, and MI). • Co-op Rule: 20 percent of the total number of products brought to the Burr Ridge Farmers Market can be procured from a member of your pre-described “Farm-Farm” co-op agreement. Example: You bring 10 different products to the market; ONLY 2 of those 10 products can be part of a cooperative agreement. • All co-op members actively grow/produce what they sell at the market. • 100 percent of the products sold by the co-op must come from the co-op farm. • All co-op members/farms must provide their own completed application form and individual affidavits, in conjunction with the seller’s application. • The co-op must be a farmer-to-farmer relationship-no auction, wholesaler, or produce house product qualifies. • Locally grown. - If you co-op with a farmer within the guidelines of our co-op agreement, your co-op must be within our four-state region (IL, IN, WI, MI). Purchasing from a wholesaler is not allowed, and those found doing so will be removed from our market. WHO ENFORCES THE MARKET RULES? The Market on the Green Coordinators have full authority to enforce all rules. Violation or falsification of any of the conditions as set forth in these legal documents will result in the revocation of privileges to sell any product at the Burr Ridge Farmers’ Market. Your cooperation and any suggestions to improve our Market is greatly appreciated! Page 12 of 12
  • 13. Burr Ridge Market on the Green Application 2010 VII. Map of the Market Please use this map for determining your space preferences on page 5. Exact spaces subject to change at anytime, and are at the discretion of Village Center Management. Electricity only available on west side of Village Green and on cement pads near middle. Page 13 of 13
  • 14. Burr Ridge Market on the Green Application 2010 VIII. Your Final Checklist ! NEW APPLICANTS ONLY: Data Sheet (page 3) Please include a full color photo of your Evidence of payment for 2009 IL Sales Tax booth setup or display. Either a cancelled check or copy of your ST 1 or 2 Application (page 4) • Product Description • Setup Dimensions • Additional Markets Participation Fees (page 5) • Space Preferences Check or Money Order Payable to “Burr Ridge Park District” Affidavit w/ signature (page 7) Permit w/ signature (page 10) Copy of your Business License Copy of your Illinois Foodservice Sanitation License (excludes fresh produce) Copy of two (2) of your most recent Foodservice Inspection Reports (excludes fresh produce) Ingredient List for all products (excludes fresh produce) Certificate of Insurance evidencing a minimum of $1M in General Liability Insurance and naming the “Burr Ridge Park District” as the additional insured. The Burr Ridge Market on the Green strives to be in complete compliance with the Cook County Department of Public Health. If you have questions regarding Cook County foodservice reports, please contact Kamala Nagaraj at (708) 974-7118 or knagara@cookcountygov.com. Page 14 of 14