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Project Planning Template
 

Project Planning Template

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    Project Planning Template Project Planning Template Presentation Transcript

    • Auckland War Memorial and Museum Action Plan: Project Realisation Plan / Concept Description Date: 20 October 2008 Project / Strategy Title: 1 Centre for Auckland Studies Project / Strategy Description: The objectives of this Project are: 1. To devise innovative means for developing the Library and other Museum collections as a central forum / hub for community study and study of Auckland 2. To provide dynamic interconnections to online and other resources both inside and beyond the Museum. Relevance Inspiration Connectedness Auckland Museum is the best and most natural place to start research on Auckland’s human and natural worlds. In particular, this is about recognising the extraordinary resources of the Museum Library and making them accessible for use. The focus is on productive use of the Library’s resources and is output driven – publications (hardcopy and digital), exhibitions (tangible and virtual) – by both the Museum and the researchers who use it The Library develops a stronger interaction with tertiary institutions through outreach, summer scholarships, collaborative development of access to collections Programme of Museum publications based on Library collections – microfilming and digitising unique Auckland newspapers in collaboration with other institutions The Logan Campbell Project – as an exemplar of making important manuscript content online with research analysis … The Mackelvie Project - as aThe Library develops project oriented connections with other resource holders. With the Mackelvie Trust it creates virtual Mackelvie collection based on the resources of Auckland Museum, Auckland City Libraries and Auckland Art Gallery Creation of an image centre to aid integrated research of the Museum’s various pictorial and digital image resources for public and commercial use, aplace where publishers come naturally by first choice Full day opening Monday to Saturday 10-5
    • Auckland War Memorial and Museum Action Plan: Project Realisation Plan / Concept Description Date: 20 October 2008 Alignments and Possible Spin-off Projects or Sub-Projects:  Functional groups  partnership through MoU with AU and AUT  Projects 1,2  partnership with Mackelvie Trust for virtual collection  expand to cover access to digital resource of other collections  major Auckland events aligned – reopening of the Art Gallery  development of collection plan (Mackelvie)  manuscripts cataloguing project (933/200/CKI) Possible Impediments: Special Conditions:  ends up being too many projects   Very Initial Estimates of Cost and Human Resource (additional to current staff) Required: 2008 / 2009 2009 / 2010 2010 / 2011 2011 / 2012 2012 / 2013 2013 / 2014 Capital exp. Imaging equipment 50,000 HR as No. / $ $50,000 $60,000 ongoing Scope Image centre Extend Library technician opening hours Receipts Champion(s): Bruce Ralston Russell Briggs
    • Auckland War Memorial and Museum Action Plan: Project Realisation Plan / Concept Description Date: 20 October 2008 Project / Strategy Title: 2 Streets of Auckland Project / Strategy Description: The objectives of this Project are: 3. To devise innovative means for developing the Streets of Auckland database as a central forum for community study 4. To provide dynamic interconnections to online and other resources both inside and beyond the Museum Innovation Connectedness A database as catalyst for community – history, connections, activities, museum-at-large – personalised route for people to explore their community – links to a range of data sets – botany, streets, cenotaph … - use Streets for recording personal contacts with location, environment, community Involvement of local authority library systems GIS Wises / smaps / AA / LINZ/ 1908 maps from Auckland Archvies Alignments and Possible Spin-off Projects or Sub-Projects:  Functional groups – develop with resource / content from  huge partnership possibilities with local government agencies across the Museum and community groups through interlinkage of onine  absolute alignment with a project(s) within the Museum that resources based around communities leads change –  sponsorship opportunities include TLAs, local charitable  microl=filimg / digitising Aucjkland newspapers, esp local / trusts, education agencies suburban (933/200/CKI)  marketing and PR strategy aligned  focus on cataloguing and digitising Auckland street maps  major Auckland events aligned Possible Impediments: Special Conditions:   
    • Auckland War Memorial and Museum Action Plan: Project Realisation Plan / Concept Description Date: 20 October 2008 Very Initial Estimates of Cost and Human Resource (additional to current staff) Required: 2008 / 2009 2009 / 2010 2010 / 2011 2011 / 2012 2012 / 2013 2013 / 2014 Capital exp. Digitisng newspapers $40,000 (933/200/NBA) HR as No. / $ $60,000 (1 year only) Scope Data development Receipts Champion(s): Bruce Ralston Russell Briggs
    • Auckland War Memorial and Museum Action Plan: Project Realisation Plan / Concept Description Date: 20 October 2008 Project / Strategy Title: 3 The Library Hive "While there is honey in Every Flower, no doubt / It takes a Bee to get the Honey out." Arthur Guiterman, A poet's proverbs... (New York: EP Dutton, 1924) Project / Strategy Description: The objectives of this Project are: 5. To inspire interest in, and especially create knowledge from, the Library’s information resources 6. To provide dynamic interconnections to online and other resources Inspiration Relevance . Use the current Pictorial Gallery to take Library collections and bring them to life. - visual thesis presentations, exhibitions - interactive, stimulating, comfortable, reflective – behind the scenes videos – imagination - Film Archive Alignments and Possible Spin-off Projects or Sub-Projects:  Functional groups  partnership with Film Archive, tertiary institutions  Projects 2-4   marketing and PR strategy aligned  major Auckland events aligned Possible Impediments: Special Conditions:    Very Initial Estimates of Cost and Human Resource (additional to current staff) Required: 2008 / 2009 2009 / 2010 2010 / 2011 2011 / 2012 2012 / 2013 2013 / 2014 Capital exp. $150,000 HR as No. / $
    • Auckland War Memorial and Museum Action Plan: Project Realisation Plan / Concept Description Date: 20 October 2008 Scope Receipts Champion(s): Bruce Ralston Russell Briggs
    • Auckland War Memorial and Museum Action Plan: Project Realisation Plan / Concept Description Date: 20 October 2008 Project / Strategy Title: 4 The Transition Zone Project / Strategy Description: The objectives of this Project are: evolution of the information centres – visitor orientation to the building and within the galleries a physical and virtual space, catalyst, innovative about exploring culture, heritage, environment of Auckland in particular – partner with other GLAMs -An adult space introductions to each floor – information centres relocated to the beginning of gallery sequence for orientation, as the “doors” to front and back of house – 7 day a week access to all Museum collections – information centres as proactive part of gallery info continuum 2011/2012 Alignments and Possible Spin-off Projects or Sub-Projects:  marketing and PR strategy aligned  Functional groups  major Auckland events aligned  absolute alignment with a project(s) within the Museum that leads change Projects 2, 6  potential to act as an experimental (say more contemporary themes) and audience building platform Possible Impediments: Special Conditions:    Very Initial Estimates of Cost and Human Resource (additional to current staff) Required: 2008 / 2009 2009 / 2010 2010 / 2011 2011 / 2012 2012 / 2013 2013 / 2014 Capital exp. HR as No. / $
    • Auckland War Memorial and Museum Action Plan: Project Realisation Plan / Concept Description Date: 20 October 2008 Receipts Champion(s): Bruce Ralston Russell Briggs
    • Auckland War Memorial and Museum Action Plan: Project Realisation Plan / Concept Description Date: 20 October 2008
    • Auckland War Memorial and Museum Action Plan: Project Realisation Plan / Concept Description Date: 20 October 2008 Project / Strategy Title: 5 Next generation data management, information and knowledge management - building a smarter organisation “Brains first and then hard work” Eeyore, The house at Pooh Corner “Knowledge and information tend to be abundant – what is scarce is the capacity to use them in meaningful ways”. OECD Project / Strategy Description: The objectives of this Project are: To provide dynamic interconnections to online and other resources both inside and beyond the Museum 7. To organise knowledge so that it is managed effectively 8. To provide information literacy to our customers so that they can use our resources effectively. Innovation Connectedness In depth description here; up to 500 words Knowledge Management Knowledge management is the process of identifying, collecting, preserving and transforming information into knowledge that is readily accessible in order to foster innovation and to improve the performance of museum staff. It is based on the assumption that the potential for sustained improvements exists in the knowledge derived from people, processes, designs and ideas within the organisation. A knowledge management programme in the museum would assist with the creation of a culture and structure that promotes information sharing and learning. Ways to develop KM with the museum which the library can initiate include knowledge mapping and communities of practice.
    • Auckland War Memorial and Museum Action Plan: Project Realisation Plan / Concept Description Date: 20 October 2008 Information Management ‘Information management’ is an umbrella term that encompasses all the systems and processes within an organisation for the creation and use of corporate information. It is not just technology - it is about the organisational, cultural and strategic factors that must be considered to improve the management of information within organisations. Librarians are experts in structure of information (’information architecture’), metadata, and content quality. Also librarians are trained in information audits i.e. identifying the museums resources and information needs; identifying information flows and processes etc. Taxonomies and Authority control Taxonomies and authority control are an integral part of the knowledge and information infrastructure. Librarians are trained in this area and can provide input on all museum databases. E-Library The e-library will provide a dynamic, single portal, from the library website/intranet, to e-resources promoted/created by the library, covering collections such as e-books, e-journals, digitised resources and databases. It will pull our electronic resources collections together, so they can be easily accessible for Museum staff and our visitors (Contributed by Susan). Records Management Library management museum wide in the area of area of Records Management (RM) including the management of electronic records and recorded information. Web 2.0 Cenotaph database - shared images, experiences
    • Auckland War Memorial and Museum Action Plan: Project Realisation Plan / Concept Description Date: 20 October 2008 Folksonomies Other areas to consider Sharepoint, collaborative document initiatives. Teaching Information literacy to our clients to better utilise our resources. Provide content for kiosks in malls, museum truck etc. promoting the library and museum. Constructions of subject lists of carefully selected websites related to exhibitions Librarians as digital mentors, partners, guides – organising paths of discovery in collections – information delivery specialists Providing content for the digital Museum (kiosks, electronic wayfinding Developing Library as custodian collection management – revising current databases – rapid response (urgency) team with skills and knowledge to develop and organise information e.g. authority control to help across the Museum Innovation Connectedness In depth description here; up to 500 words – organising paths of discovery in collections – information delivery specialists Providing content for the digital Museum (kiosks, electronic wayfinding Developing
    • Auckland War Memorial and Museum Action Plan: Project Realisation Plan / Concept Description Date: 20 October 2008 Library as custodian collection management – revising current databases – rapid response (urgency) team with skills and knowledge to develop and organise information e.g. authority control to help across the Museum Alignments and Possible Spin-off Projects or Sub-Projects:  Functional groups  marketing and PR strategy aligned  absolute alignment with a project(s) within the Museum that  major Auckland events aligned leads change Projects 1  potential to act as an experimental (say more contemporary themes) and audience building platform Possible Impediments: Special Conditions:    Very Initial Estimates of Cost and Human Resource (additional to current staff) Required: 2008 / 2009 2009 / 2010 2010 / 2011 2011 / 2012 2012 / 2013 2013 / 2014 Capital exp. HR as No. / $ Receipts Champion(s): Bruce Ralston Russell Briggs Christina Tuitubou Diane Gordon
    • Auckland War Memorial and Museum Action Plan: Project Realisation Plan / Concept Description Date: 20 October 2008
    • Auckland War Memorial and Museum Action Plan: Project Realisation Plan / Concept Description Date: 20 October 2008 Project / Strategy Title: 6 Cenotaph re-imagined Project / Strategy Description: The objective of this Project are: 9. To develop Cenotaph as a central forum for both war memorial and the impacts of war on societies, with particular attention to Auckland’s evolving social fabric 10. To provide mechanisms for public forums (actual and virtual) 11. To provide dynamic platforms enabling interconnections within the Museum and between communities at largeto online and other resources both inside and beyond the Museum Relevance Innovation Connectedness We take a great success into the digital generation after next. It’s about family Cenotaph - develop database as central to the role of war memorial in the Museum – forum, retelling - linkages to collections, resources both internal and external, framework for activities and events – family oriented elements – linkages to experiences beyond NZ Development achieved through appointment of an editor to develop and monitor content and oversee development of the data; major review of data Manage non NZ content, richer, controversial using Web 2.0 to show the impacts of war Alignments and Possible Spin-off Projects or Sub-Projects:  Functional groups  huge partnership possibilities with government agencies, the  absolute alignment with a project(s) within the Museum that RSA and community groups through interlinkage of onine leads change Projects 1-6 resources based around individuals   sponsorship opportunities include work with the Defence  potential to act as an experimental (say more contemporary Force, RSA, MCH
    • Auckland War Memorial and Museum Action Plan: Project Realisation Plan / Concept Description Date: 20 October 2008 themes) and audience building platform  marketing and PR strategy aligned  major Auckland events aligned August 2014 (100 WW1 and 75 WW2) Possible Impediments: Special Conditions:    Very Initial Estimates of Cost and Human Resource (additional to current staff) Required: 2008 / 2009 2009 / 2010 2010 / 2011 2011 / 2012 2012 / 2013 2013 / 2014 Capital exp. 10,000 5000 Equipment Database $10,000 redevelopment $100,000 HR as No. / $ $60,000 $60,000 $60,000 Authority -Review / -Editor / content -Prepare brief for Relaunch of 100 control / editing develop strategy development (2 structural of 1914 and 75 -Web 2.0 interim year contract) redevelopment of 1939 to provide -Link to War community Graves project stories linked directly to Cenotaph -Link to Archway Receipts Champion(s): Bruce Ralston Christina Tuitubou Russell Briggs