Implementing Successful Mentoring Schemes - Middlesex University

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  • Learner central Organisational project as work-based context Wrap around
  • IPMS(I) Modern communication technologies can overcome global organisational structures Risk to mentor-mentee relationship can increase both sharply and disproportionately Management of down time/offline periods becomes more critical Increases the requirement on the Project Team to establish common ground i.e. training material to manage expectations Building wider relationship with mentor’s organisation may be a more sustainable model


  • 1. Implementing Successful Mentoring Schemes Brightside Mentoring Conference 2013
  • 2. Introductions Dr Julie Haddock-Millar Chris Rigby Chandana Sanyal • We are all: Practitioners, Consultants, Project Leaders, Researchers and Lecturers • Why are we here: Share practice, learn from others and develop opportunities to collaborate
  • 3. Aims & Objectives Aim • Explore how mentoring programmes work in practice Objectives • Understand how to create, implement and review a project throughout the lifecycle • Consider the multi-stakeholder perspective • Identify project inhibitors and facilitators • Develop collaborative opportunities
  • 4. Agenda 1. Share overview, insights and learning from our projects (20) 2. Offer opportunity to discuss (15) 3. Feedback and plenary discussion (20) 09/18/13Slide 4
  • 5. Current & Recent Projects 1. Public Sector Mentoring Scheme (PSMS) & Public Sector Developmental Mentoring Scheme (PSDMS) 2. International Professional Mentoring Scheme (India) – IPMS(I) 3. LB Barnet Platforms Graduate NEET Employability Mentoring Scheme 4. Financial & Legal Skills Partnership VWE & OLM 09/18/13Slide 5
  • 6. The Public Sector Developmental Mentoring Scheme Bringing together early-career graduate scheme entrants as Mentors & University students as Mentees Pre-programme Project Planning: Project Team & Advisors Terms of Reference Project Team Membership Roles Project Handbook Stakeholder Analysis Identification of Strategic Drivers Accessing funding streams Evaluation strategy Recruitment of Mentors & Mentees Criteria definition Positioning statement (500 words) Media channels (intranet, email, F2F) Design & distribute application form Evaluate returns Communicate decisions One-day Mandatory Skills Workshop (x 4) attended by both Mentors & Mentees Mentor & Mentee partner preferences stated Matching of Mentors & Mentees Communication of pairings and relevant documentation Interim Evaluations Summative Evaluation Baseline Surveys Design of Developmental Assessment Centres Allocation of Relationship Facilitator (role definition) Design of One-day Mandatory Skills Workshop and supporting materials e.g. Handbook, Code of Conduct Launch Event & Focus Groups using Modified Nominal Group Technique Delivery of DACs 1-4 Scoping & securing DAC venues & planning logistics Dissemination of Project Findings Monthly Project Team meetings 10 hours of mentoring over 8-10 months
  • 7. International Standards for Mentoring Programmes in Employment (ISMPE) Six Core Standards have been identified including: • Clarity of Purpose • Stakeholder Training & Briefing • Processes for Selection & Matching • Processes for Measurement & Review • Maintains High Standards of Ethics & Pastoral Care • Administration & Support 09/18/13Slide 7
  • 8. PSDMS: Overview Aim Develop public sector mentors who will support the goal of increased employability for a diverse set of undergraduate student mentees who aspire to a career within the public sector. Features • 126 participants, 33 public sector organisations nationwide • Partners: MU, LJMU, FDA, Cabinet Office • Mentors & mentees attend a one day training workshop together • Blended mentoring relationships • Developmental assessment centre • Baseline, interim and summative evaluation
  • 9. IPMS(I): Overview Aim • Widen student engagement • Create an opportunity to learn about international work practices • Enhance employability Features • 23 mentor- mentee relationships • 23 mentors in senior roles across wide range of sectors in India • Mentors & mentees offered online workshop development toolkit • Monthly support sessions offered to mentees • On-going support to mentor via email and also one-one annual meetings • Progress update on relationship development • Interim and summative evaluation
  • 10. Stakeholders PSMS/PSDMS • Higher Education Institutions x 2 • FDA • HEA • BIS, ULA, Cabinet Office • 31 mentor organisations: HMRC, MoJ, Defra, Home Office, Local Authorities • Mentors • Mentees • Consultant: Professor D Clutterbuck IPMS(I) • Middlesex University Business School • Mentors • Mentor’s organisation ( in some cases only) • Mentees 09/18/13Slide 10
  • 11. Project Complexities PSMS/PSDMS • Managing Stakeholder Expectations • Maintaining rigour • Managing the project lifecycle • Maintaining communication between stakeholders • Maintaining communication between project leaders and participants IPMS(I) • E mentoring relation development • E communication • Increased physical distance and no geographical boundary • Voluntary nature of mentor commitment • Reliability of media • Demands on project team 09/18/13Slide 11
  • 12. Key Learning Points PSMS/PSDMS • Maintaining close communication and establishing the ‘Green’ light • Developing an evaluation strategy at the outset and sharing it! • Resource support • Involving participants in the research and dissemination IPMS(I) • The utility of modern communication technologies • Risk to mentor-mentee relationship • Management of down time/offline periods • Requirement on the Project Team to establish common ground • Sustainability - building wider relationships with mentor’s organisation 09/18/13Slide 12
  • 13. Group Discussion 15 minute round table discussion: • Viability of project model in participant institutions • How to move from a project to a fully embedded programme • Practical aspects of delivering mentoring projects • Obtaining funding for programmes • Sustaining programmes 09/18/13Slide 13
  • 14. Plenary and Questions • Viability of project model in participant institutions • How to move from a project to a fully embedded programme • Practical aspects of delivering mentoring projects • Obtaining funding for programmes • Sustaining programmes 09/18/13Slide 14
  • 15. Thank You! PRESENTER CONTACT DETAILS • Dr Julie Haddock-Millar: • Chris Rigby: • Chandana Sanyal: 09/18/13Slide 15
  • 16. PSDMS Showcase Video 09/18/13Slide 16