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    UCC Celebrate Stewardship Online (PDF) UCC Celebrate Stewardship Online (PDF) Presentation Transcript

    • The United Church of Canada Philanthropic Unit
    • t PREV page NEXT u t PREV chapter NEXT u A Introduction Purpose of This Program.................................................1 Celebration Sunday.........................................................1 Leaders..............................................................................2 Communication Materials...............................................2 Including Children and Youth ........................................2 B Preplanning Introduction.......................................................................3 Committee and Coordinators .......................................3 Week-by-Week Details....................................................4 Communications .............................................................4 Prepare your Materials....................................................4 Narrative Budget..............................................................5 Resources and Supplies..................................................5 Celebration Sunday.........................................................5 Guides & Checklists Preplanning.................................................................6 Week 1.........................................................................7 Week 2.........................................................................8 Week 3.........................................................................9 Week 4.......................................................................10 Week 5: Celebration Sunday..................................11 Weeks 6, 7, 8.............................................................12 Checklist of Expenses and Required Supplies..........13 Sample Logo...................................................................14 Sample Poster ................................................................15 Letter of Invitation for Board/Council Meeting.........16 Letter Enclosure: Program Timeline............................17 C Week 1 Materials........................................................................... # Children’s Time ................................................................# Week 1 Minute Message: General Introduction ........# Week 1 Bulletin Insert......................................................# Week 1 Letter to Congregation.....................................# Week 1 Letter Enclosure: Luncheon Invitation ...........# D Week 2 Materials........................................................................... # Children’s Time ................................................................# Week 2 Minute Message: Golden Windows...............# Week 2 Bulletin Insert......................................................# Week 2 Luncheon Reservation Phoning Instructions .......................................................# E Week 3 Materials........................................................................... # Children’s Time ................................................................# Week 3 Minute Message: Mission and Service Dialogue........................................# Week 3 Letter to Congregation.....................................# Week 3 Letter Enclosure: Steps Chart, Percentage Giving Guide, and Pre-Authorized Remittance (PAR) Flyer ........................# Week 3 Letter Enclosure: Narrative Budget.................# Table of Contents (i) CELEBRATE STEWARDSHIP A Five-Week Congregational Program The United Church of Canada i TABLE OF CONTENTS Table of Contents | UCC Stewardship websiteQuick Links
    • t PREV page NEXT u t PREV chapter NEXT u F) Week 4 Materials........................................................................... # Children’s Time ................................................................# Week 4 Children’s Estimate of Givings Form (ages 9 to 12) ....................................................................# Week 4 Children’s Stewardship Letter .........................# Week 4 Minute Message: Funding Our Mission.........# Week 4 Bulletin Insert: Brochure....................................# H) Week 5 Celebration Sunday Materials........................................................................... # Children’s Time ................................................................# Week 5 Minute Message: Celebration Sunday ..........# Week 5 Bulletin Insert: Brochure....................................# Week 5 Estimate of Givings Form A ............................# Week 5 Estimate of Givings Form B .............................# Week 5 Estimate of Givings Form C.............................# Week 5 Estimate of Givings Form D.............................# Week 5 Invitation to Fill Out and Dedicate Estimates of Givings.......................................# Week 5 Celebration Sunday Estimate of Givings ........ Summary Report Form....................................................# J) Week 5 Celebration Sunday Materials ...........................................................................# Week 6 Follow-Up Letter to Those Who Did Not Attend.......................................................# Weeks 6, 7, 8 Follow-Up Phone Call Guidelines ........# Weeks 6, 7, 8 Bulletin Insert: Celebration Sunday Update ..........................................# Weeks 6, 7, 8 Thank You Letter: Designated Givings.........................................................# Weeks 6, 7, 8 Letter Enclosure: Pre-Authorized Remittance............................................# Weeks 6, 7, 8 Thank You Letter: Unified Budget.........# Weeks 6, 7, 8 Letter Enclosure: Unified Budget..........# Week 8 Report Back to Guest Speaker and Conference Office ...................................................# K) Resources.........................................................................# Table of Contents (ii) CELEBRATE STEWARDSHIP A Five-Week Congregational Program The United Church of Canada ii TABLE OF CONTENTS Table of Contents | UCC Stewardship websiteQuick Links
    • t PREV page NEXT u t PREV chapter NEXT u CELEBRATE STEWARDSHIP A Five-Week Congregational Program The United Church of Canada A Introduction Purpose of this Program / Celebration Sunday God gives to us and we give to God. Introduction This manual provides details for a five-week stewardship program that builds up to a Celebration Sunday on the fifth Sunday. On Celebration Sunday, the congregation fills in Estimate of Givings forms during worship and is invited to stay for a thank-you luncheon. Then there are an additional three weeks of follow-up and wrap-up work. £ The Celebrate Stewardship Committee develops and leads the five-week program, while the follow-up work is done through Finance Committee or Stewardship Committee volunteers and administrative staff, who help with recording givings. Purpose of This Program The intent of this program is to focus on a theology of stewardship that highlights the abundance of God’s love for us and our desire and need to respond abundantly to that love. We sum it up in this short sentence: God gives to us and we give to God. There is also an understanding that our faith in God gives us the knowledge that we live a life of abundance simply because God is generous. Our response to this generous God can be none other than abundant living and abundant giving. You will notice that we do not talk about a specific financial goal in this manual. The financial material that is presented (weeks 3 and 4) highlights the ministry programming your church offers rather than asking people to give to meet a targeted amount. Celebration Sunday The sermon on Celebration Sunday highlights the stewardship theme. Usually an outside leader is asked to be the speaker. The speaker also extends the invitation to return Estimates of Giving at the end of the service. A luncheon on Celebration Sunday is an integral part of the program, providing an immediate thank you to those who are there and a time to report the new commitments that have been offered that day. As well, consider celebrating members’ other gifts with a talent show or concert after lunch while waiting for the summary report. 3-week follow-up & wrap up Celebration Sunday & Luncheon 5-week stewardship program 1 Week Week Week Week Week Week Week Week 2 3 4 5 6 7 8 see financial material: weeks 3 & 4 see Celebration Sunday material: week 5 see Leaders page✔ ✔ ✔ Table of Contents | UCC Stewardship websiteSection A • page 1 Quick Links
    • t PREV page NEXT u t PREV chapter NEXT u ✔ CELEBRATE STEWARDSHIP A Five-Week Congregational Program The United Church of Canada Leaders The program is led by a Celebrate Stewardship Coordinator working with a Celebration Luncheon Coordinator and an ad hoc Celebrate Stewardship Committee of three or four additional people. If you work with consultants or an outside leader, these people will work with you three times: • They will meet with your committee at its first meeting. • They will speak at the Board/Council special coffee and dessert (or dinner) meeting. • They will preach and extend the invitation to fill in the Estimate of Givings forms on Celebration Sunday. Communication Materials Mailings and other communications are an integral part of this program. Sample materials for your Celebrate Stewardship program are provided in this manual. [ see pp # link » ] They may be photocopied (where this is feasible) or retyped and adapted to your church’s needs. The materials are also available as RTF files that accompany this manual, so you can adapt and shape them to your specific congregation’s needs. [ see pp # link » ] These materials include: • a weekly guide and schedule to help you plan your Celebrate Stewardship program; • Sunday morning bulletin inserts and Minute Messages highlighting the theology of the program, promoting the Mission and Service of the national church, and providing information about ministry programming; • letters to the congregation; • letter enclosures; • brochures; • narrative budgets explaining how the congregation’s money is spent in various areas of ministry programming; • eEstimate of givings forms (pledge cards); • and more! Include Children and Youth • Remember to include children and youth in your Celebrate Stewardship program. This is an ideal time to teach values around money and about sharing with others. • Each of the weeks 1–5 sections in this manual include stewardship suggestions for Children’s Time, written by Amy Crawford, Children’s Ministries. An I Can Give, Too! Estimate of Givings form for children aged 4–8 can be downloaded from www.united-church.ca (search for “I can give”). [ see pp # link » ] • Get youth involved in your program by sending the congregational letters in this manual to every teen, giving them their own Estimate of Givings forms, asking them to volunteer to help collect RSVPs to the luncheon, and so on. Remember ! The samples in this manual are generic! Adapt them to suit your congregation and your program. Where your treasure is, there will your heart will be also. Matthew 6:19 A Introduction Leaders / Communication Materials RTF files and other downloads click here www RTF (Rich Text Files) means the typed material can be imported into most apps and programs without retyping (e.g. Word, Pages) and edited, adapted, reformatted as desired. Table of Contents | UCC Stewardship websiteSection A • page 2 Quick Links
    • t PREV page NEXT u t PREV chapter NEXT u CELEBRATE STEWARDSHIP A Five-Week Congregational Program The United Church of Canada B PREPLANNING Committee and Coordinators Introduction Preplanning can start months ahead of the actual Celebrate Stewardship program, but count on needing at least three weeks before starting Week 1. ORGANIZE THE Committee & ENGAGE THE Coordinators One meeting of the Celebrate Stewardship Committee can accomplish all the preplanning. Follow these important steps: £ Invite five or six faithful members of the congregation to participate in the important work of an ad hoc Celebrate Stewardship Committee for a term of about two months. These people understand stewardship as a spiritual issue. Their own life decisions (including their offerings) reflect their relationship with God. £ Designate a Celebrate Stewardship Program Coordinator and a Celebration Luncheon Coordinator. Having coordinators to manage the details of the program and the luncheon can make a big difference in how smoothly the committee works on the individual parts. £ Have the Celebrate Stewardship Program Coordinator read through this entire manual. There is a logical flow to the materials, and it is helpful to see that before working through the details week by week. £ Involve ministers in the planning. Ministers are an integral part of raising and keeping excitement and interest flowing during this stewardship program. You will be working closely as a team. £ Include the financial secretary: During the preplanning phase, the person who records givings in the congregation prepares financial statistics. This person will be a valuable member of the Celebrate Stewardship Committee. £ PARTY MEETING - Raising awareness with your church Board/Council is very important and can be done effectively at a coffee and dessert party or dinner with this group of people mid-program. Set the date for such a meeting in consultation with the Chair of the congregation. £ INVITATIONS & LETTERS - Send out the Letter of Invitation (page ##) and include the Letter Enclosure: Program Timeline (page ##). £ SUNDAY CONNECTIONS - Consider inviting the person who will be your preacher on Celebration Sunday to come to this meeting and speak on the theme “Celebrating Stewardship as a Way of Life.” £ KEY LEADERS - One church invited other key leaders to this Board/Council meeting so others would become excited about and involved in the build-up to Celebration Sunday. Some churches invite life partners to make this event a family affair. Remember ! All handout materials in the Celebrate Stewardship program are downloadable as RTF files (Rich Text Format). You can import .rtf files into most any app or program you may using and amend/ adapt the text to suit your congregation’s particular situation. The downloads are online here » www.#### TO DO LIST see preplanning list on page ## SAMPLE LETTERS see sample invitation letters on page ## STEWARDSHIP AS A wAY OF LIFE see resources for reading up about this here - ## ✔ ✔ ✔ Table of Contents | UCC Stewardship websiteSection B • page 3 Quick Links
    • t PREV page NEXT u t PREV chapter NEXT u MINUTE MESSAGES see samples on page ## BULLETIN INSERTS see samples on page ## CONGREGATIONAL LETTERS see samples on page ## ✔ ✔ ✔ CELEBRATE STEWARDSHIP A Five-Week Congregational Program The United Church of Canada B PREPLANNING Week-by-Week / Communications Week-by-Week Details See the Weekly Guide (a to-do check list) on page ## for a list of communication pieces provided in this manual. The Weekly Schedule (a to-do check list) on pages ##–## provides more week-by-week detail. Put specific dates in the first column. Make sure you check what is to be done each week and make plans for volunteers to carry out these tasks. This manual also includes a section for each week of the Celebrate Stewardship program. staring on p # [link »] Communications £ Choose a Logo and a “look”. Choosing a logo can be fun. Feel free to use the graphic provided in this resource (see the Logo files available with this manual here link »), or create your own image for the Celebrate Stewardship theme. This can be a great way to involve children and young people or an artist in your congregation. You will be using this logo on all your materials so they become recognizable parts of the program. See the sample logo and sample poster on pages ##-## for ideas. £ Choose a colour to be your “stewardship colour” this year. Use paper in this colour for bulletin and mailing inserts. Prepare Your Materials Read through this manual and adapt every sample document to reflect how you do things in your congregation: time of worship service, dates, Official Board or Church Council, program name, and so on. Use the RTF files that accompany this resource to save yourself some typing [ link to RTF »] Remember to remove all instruction boxes and editorial directions from any handouts you create. Minute Messages are an integral part of the program. Choose the volunteers as indicated on each Minute Message, and ensure they have the sample so they can work with it and make it their own. Bulletin inserts are used each week as important information-sharing tools. You can prepare all these inserts and reproduce them at one time to have them ready for the appropriate Sundays. The samples in this manual include two inserts per sheet. congregational letters - these are self-explanatory. £ Note who signs which letter. £ Prepare the enclosures to go with the letters, and include them in the order they appear in this manual. £ Address congregational letters to all members and adherents. Usually the list you use for a newsletter is the most complete one for this purpose. Letters, with address labels, can be handed out on the designated Sunday. Mail any remaining letters no later than the following Monday morning. Remember ! The samples in this manual are generic! Adapt them to suit your congregation and your program The downloads are online here » [www.####] God gives to us and we give to God. Table of Contents | UCC Stewardship websiteSection B • page 4 Quick Links
    • t PREV page NEXT u t PREV chapter NEXT u IMPORTANT! re: the Celebration LunCH • Members are not to pay for the meal, as this is a thank- you to them. • Members are not to prepare the meal or clean up after it. The idea is to let everyone have fun and enjoy! ✔ CELEBRATE STEWARDSHIP A Five-Week Congregational Program The United Church of Canada B PREPLANNING Committee and Coordinators NARRATIVE BUDGET The Finance Committee and minister prepare the narrative budget. [See the sample in Week 3 p ## - link » ] For instructions for converting a linear (line-by-line) budget, use The Narrative Budget: Telling Your Congregation’s Mission Story, a brochure available from United Church Resource Distribution [See Resources on pp ## - link » ]. The person who records weekly givings prepares: £ The Steps Chart in Week 3. This will be used as the congregational letter insert and also in a brochure for Week 4. [See p ## - link » ] £ The personal Estimate of Givings forms in Week 5. Four sample forms are provided. [See p ## - link » ] Choose and modify the form that best reflects how your congregation gives money: separate designations for mission and service and local uses, unified budget, pre-authorized remittance (PAR), and so on. Resources and Supplies The minister, Celebrate Stewardship Coordinator, or church secretary places an order for resources from United Church Resource Distribution [See Resources on pp ## - link »]: £ The Narrative Budget: Telling Your Congregation’s Mission Story £ Current Mission and Service bulletin insert for use in Week 3 [See p ## - link » ] £ pre-authorized remittance (PAR) brochures and authorization forms [See p ## - link »] £ special worship bulletins for Celebration Sunday, if you wish [See p ## - link » ] Ensure that you also have: £ envelopes for three mailings to the entire congregation £ church letterhead or other stationery for the letters £ coloured paper in your “stewardship colour” for letter enclosures and bulletin inserts Celebration Sunday Begin initial plans for the Celebration Sunday worship service and luncheon. £ Make the worship service special. Consider including extra music, and involve children and youth [see the Children’s Time suggestions for Week 5 - p# link »]. This kind of planning and communication with the appropriate leadership needs to take place well before the beginning of the program. Invite a guest speaker, and ask him or her to suggest some hymns and scripture passages for the sermon. £ The Celebration Luncheon is a thank-you to everyone for how they contribute to being part of the church family. Make arrangements to have this luncheon prepared by someone outside the congregation. Consider what kind of meal you need to make this event a celebration, then think about how to provide such a meal. It may be a catered affair, which may require approval from your administrative body, it may be provided on an exchange basis by another nearby church, or it may take some other form that suits your needs. Above all else, enjoy yourself! Stewardship can be fun - make it so! Table of Contents | UCC Stewardship websiteSection B • page 5 Quick Links
    • t PREV page NEXT u t PREV chapter NEXT u CELEBRATE STEWARDSHIP A Five-Week Congregational Program The United Church of Canada C GUIDES & CHECKLISTS The when do’s, to do’s & who do’s u Preplanning Week 1 Week 2 Week 3 Week 4 Week 5 Celebration Sunday & Celebration Luncheon Followup: Weeks 6, 7, 8 PREPLANNING Communication Pieces £ Weekly Schedule £ Checklist of Expenses and Required Supplies £ Sample Logo £ Sample Poster £ Letter of Invitation for Board/Council Meeting (with Program Timeline) £ Letter Enclosure: Program Timeline Important Dates Event What Celebrate Stewardship Committee meeting Communication pieces: £ Week 3 - Letter Enclosure: ™ Steps Chart, ™ Percentage Giving Guide, and ™ PAR flyer £ Week 3 - Letter Enclosure: Narrative Budget (if using) £ Week 5 - Estimate of Givings forms Celebrate Stewardship Coordinator convenes whole committee. £ Choose logo. £ Divide up tasks. £ Plan for Board/Council coffee and dessert party or dinner and Celebration Luncheon. £ Celebrate Stewardship Coordinator orders resources, including Mission and Service bulletin inserts for Week 3. £ Person who records givings starts preparing Steps Chart, Narrative Budget (if using), and Estimate of Givings forms. £ Letter of Invitation to Celebration Sunday Committee members and Board/Council members £ Letter Enclosure: Program Timeline £ Celebrate Stewardship Coordinator signs Letter of Invitation for Board/ Council meeting. £ Decide whether to mail or hand out addressed letters on Sunday. If handing out, mail any remaining letters on Monday. £ If you are using a consultant or guest speaker for Celebration Sunday, invite this person to the Board/Council coffee and dessert party or dinner. Table of Contents | UCC Stewardship websiteSection C • page 6 Quick Links
    • t PREV page NEXT u t PREV chapter NEXT u CELEBRATE STEWARDSHIP A Five-Week Congregational Program The United Church of Canada C GUIDES & CHECKLISTS The when do’s, to do’s & who do’s Preplanning u WEEK 1 Week 2 Week 3 Week 4 Week 5 Celebration Sunday & Celebration Luncheon Followup: Weeks 6, 7, 8 WEEK 1 Communication Pieces £ Week 1 - Minute Message: General Introduction £ Week 1 - Bulletin Insert £ Week 1 - Letter to Congregation (signed by minister) £ Week 1 - Letter Enclosure: Luncheon Invitation Important Dates Event What Communication pieces: £ Week 1 - Minute Message £ Week 1 - Bulletin Insert £ Week 1 - Letter to Congregation £ Week 1 - Letter Enclosure: Luncheon Invitation Sunday: Celebrate Stewardship Coordinator presents Minute Message. £ Church secretary makes copies of bulletin insert. £ Minister signs Letter to Congregation, with personal notes as appropriate. £ Decide whether to mail or hand out letters on Sunday. If handing out, mail remaining letters on Monday. £ Phone calls to CS Committee and Board/ Council and members about coming to Board/ Council coffee and dessert party or dinner. £ Celebrate Stewardship Coordinator phones CS Committee; £ Committee helps phone Board/Council members. Table of Contents | UCC Stewardship websiteSection C • page 7 Quick Links
    • t PREV page NEXT u t PREV chapter NEXT u CELEBRATE STEWARDSHIP A Five-Week Congregational Program The United Church of Canada C GUIDES & CHECKLISTS The when do’s, to do’s & who do’s Preplanning Week 1 u WEEK 2 Week 3 Week 4 Week 5 Celebration Sunday & Celebration Luncheon Followup: Weeks 6, 7, 8 WEEK 2 Communication Pieces £ Week 2 - Minute Message: Golden Windows £ Week 2 - Bulletin Insert £ Week 2 - Luncheon Reservation Phoning Instructions Important Dates Event What Communication pieces £ Week 2 - Minute Message £ Week 2 - Bulletin Insert £ Week 2 - Luncheon Reservation Phoning Instructions Luncheon reservations taken before and after church. Sunday: Celebrate Stewardship Committee member presents Minute Message. £ Church secretary makes copies of bulletin insert. £ Celebrate Stewardship Coordinator and Luncheon Coordinator ensure plans for Board/Council dessert and coffee or dinner meeting are in place. £ Committee members prepare a signup sheet for luncheon reservations or a container to drop reservation cards into. £ After worship, Luncheon Coordinator prepares lists of those who have not reserved for luncheon, with contact information. £ Dessert and coffee or dinner meeting with Board/Council and Celebrate Stewardship Committee members. £ This meeting may alternatively be held during Week 3. £ Consultant/guest speaker (if you are using this person) leads discussion on stewardship at Board/Council dessert and coffee or dinner meeting. £ Luncheon Coordinator hands out and explains to Board/Council members the Week 2 Luncheon Reservation Phoning Instructions and list of names to phone. Table of Contents | UCC Stewardship websiteSection C • page 8 Quick Links
    • t PREV page NEXT u t PREV chapter NEXT u CELEBRATE STEWARDSHIP A Five-Week Congregational Program The United Church of Canada C GUIDES & CHECKLISTS The when do’s, to do’s & who do’s Preplanning Week 1 Week 2 u WEEK 3 Week 4 Week 5 Celebration Sunday & Celebration Luncheon Followup: Weeks 6, 7, 8 WEEK 3 Communication Pieces £ Week 3 - Minute Message: Mission and Service Dialogue £ Week 3 - Bulletin Insert: Order Mission and Service inserts and Pre-authorized Remittance (PAR) brochures from United Church Resource Distribution (see Resources at end of manual). £ Week 3 - Letter to Congregation (signed by Board/Council chair) £ Week 3 - Letter Enclosure: Steps Chart, Percentage Giving Guide, and PAR Flyer £ Week 3 - Letter Enclosure: Narrative Budget (if using) Important Dates Event What Communications Pieces £ Week 3 - Minute Message (drama) £ Week 3 - Bulletin Insert: M&S insert £ Week 3 - Letter to Congregation £ Week 3 - Letter Enclosure: Steps Chart, Percentage Giving Guide, and PAR Flyer £ Week 3 - Letter Enclosure: Narrative Budget (if using) SUNDAY: People who represent Mission and Service work present Minute Message. £ Use Mission and Service bulletin inserts ordered from UCRD in the Preplanning phase. £ Chair of Board/Council signs Letter to Congregation. £ Luncheon reservations taken before and after church. £ Letter to Congregation and Letter Enclosures sent to all members and friends of the church. £ Celebrate Stewardship Committee members prepare a signup sheet for luncheon reservations or a container to drop reservation cards into. £ Decide whether to mail or hand out letters on Sunday. If handing out, mail remaining letters on Monday. £ Follow up by phone with those who have not made luncheon reservations. £ Celebrate Stewardship Committee members and Board/Council members use Week 2 Luncheon Reservation Phoning Instructions to follow up with those who have not made luncheon reservations. Table of Contents | UCC Stewardship websiteSection C • page 9 Quick Links
    • t PREV page NEXT u t PREV chapter NEXT u CELEBRATE STEWARDSHIP A Five-Week Congregational Program The United Church of Canada C GUIDES & CHECKLISTS The when do’s, to do’s & who do’s Preplanning Week 1 Week 2 Week 3 u  WEEK 4 Week 5 Celebration Sunday & Celebration Luncheon Followup: Weeks 6, 7, 8 WEEK 4 Communication Pieces £ Week 4 - Minute Message: Funding Our Mission £ Week 4 - Bulletin Insert: Brochure Important Dates Event What Communications Pieces £ Week 4 - Minute Message £ Week 4 - Bulletin Insert: ™ Brochure describing programs and ™ Weekly Giving Guide, ™ Steps Chart, and ™ PAR SUNDAY: Chair of Finance or “finance-friendly” person respected by congregation presents Minute Message, a positive financial “story.” £ Church secretary makes copies of bulletin insert £ Board/Council members report results of phoning to Celebration Luncheon Coordinator. £ Celebration Luncheon Coordinator ™ gathers final luncheon reservation numbers for the caterer, ™ arranges setup details for Saturday, and ™ finalizes plans for entertainment, if any, after lunch. Table of Contents | UCC Stewardship websiteSection C • page 10 Quick Links
    • t PREV page NEXT u t PREV chapter NEXT u CELEBRATE STEWARDSHIP A Five-Week Congregational Program The United Church of Canada C GUIDES & CHECKLISTS The when do’s, to do’s & who do’s Preplanning Week 1 Week 2 Week 3 Week 4 u  WEEK 5 Celebration Sunday & Celebration LUNCHEON Followup: Weeks 6, 7, 8 WEEK 5 - CELEBRATION SUNDAY & CELEBRATION LUNCHEON Communication Pieces £ Week 5 - Minute Message: Celebration Sunday £ Week 5 - Bulletin Insert: Brochure £ Week 5 - Estimate of Givings Forms A–D £ Week 5 - Celebration Sunday Estimate of Givings Summary Report Form £ Week 5 - Invitation to Fill Out and Dedicate Estimates of Givings Important Dates Event What Communications Pieces £ Week 5 - Minute Message £ Week 5 - Bulletin Insert: programs/ Weekly Giving Guide/Steps Chart/PAR brochure £ Week 5 - Estimate of Givings Forms A–D with personal records for last year £ Week 5 - Invitation to Fill Out and Dedicate Estimates of Givings £ Week 5 - Celebration Sunday Estimate of Givings Summary Report Form £ Week 5 - Invitation to Fill Out and Dedicate Estimates of Givings SUNDAY: Celebrate Stewardship Coordinator presents Minute Message. £ Estimate of Givings forms are prepared by person who records givings. £ Hand out individual forms in sealed and addressed envelopes before the service. Put them in alphabetical order to make things easier! £ Church secretary makes copies of bulletin insert £ Guest speaker gives stewardship sermon and leads invitation to fill out Estimate of Givings forms. Luncheon! £ Celebration Sunday - Estimate of Givings Summary Report Form £ Week 6 - Follow-Up Letter to Those Who Did Not Attend. Include a personalized Estimate of Givings form and Week 5 £ Celebration Luncheon Coordinator organizes luncheon setup. £ Person who records givings presents the givings summary after lunch. £ Minister leads final benediction and hymn. All of this has been worship! £ Person who records givings completes “Good News Update” at top of Week 6 Follow-Up Letter to Those Who Did Not Attend. £ Mail letters to those who did not attend. This is the last task for the Celebrate Stewardship Committee. Table of Contents | UCC Stewardship websiteSection C • page 11 Quick Links
    • t PREV page NEXT u t PREV chapter NEXT u CELEBRATE STEWARDSHIP A Five-Week Congregational Program The United Church of Canada C GUIDES & CHECKLISTS The when do’s, to do’s & who do’s Preplanning Week 1 Week 2 Week 3 Week 4 Week 5 Celebration Sunday & Celebration Luncheon u FOlLOW-UP WEEKS 6, 7, 8 FOLLOWUP: WEEKS 6, 7, 8 Communication Pieces £ Week 6 - Letter to Those Not at Church on Celebration Sunday (with enclosures) £ Weeks 6, 7, 8 - Follow-Up Phone Call Guidelines £ Weeks 6, 7, 8 - Bulletin Inserts: Celebration Sunday Update £ Weeks 6, 7, 8 - Thank You Letter: Designated Givings £ Week 6, 7, 8 - Letter Enclosure: PAR £ Weeks 6, 7, 8 - Thank You Letter: Unified Budget £ Weeks 6, 7, 8 - Letter Enclosure: Unified Budget £ Week 8 - Report Back to Guest Speaker and Conference Office Important Dates Event What Communications Pieces £ Week 7 - Follow-Up Phone Call Guidelines £ Finance or Stewardship Committee makes the follow-up phone calls to those who haven’t returned their Estimate of Givings form. £ See the suggestions in the Follow-Up Phone Call Guidelines. Board/Council members may be asked to help. £ Weeks 6, 7, 8 - Bulletin Insert provides weekly updates of estimate of givings results and encourages givers to return their forms. £ Weeks 6, 7, 8 - Thank You Letter (two versions) is personalized and given in appreciation to each person/family who filled in an Estimate of Givings form. £ Weeks 6, 7, 8 - Letter Enclosure (two versions) is mailed to new PAR givers. £ Person who records the givings prepares the updates on givings. £ Church secretary makes copies of bulletin inserts. £ Person who records the givings prepares the thank you letters. £ Week 8 - Report Back to Guest Speaker and Conference Office £ Person who records the givings prepares the report and sends it to stewardship consultant or guest speaker. £ Consider sending it to Conference stewardship staff, too. Table of Contents | UCC Stewardship websiteSection C • page 12 Quick Links
    • t PREV page NEXT u t PREV chapter NEXT u CELEBRATE STEWARDSHIP A Five-Week Congregational Program The United Church of Canada C GUIDES & CHECKLISTS The to do’s and who do’s Checklist of Expenses and Required Supplies Consultant/Guest Speaker Fees £ Check with your Conference for guidelines on speakers’ fees and travel expenses. Meals £ Board/Council coffee and dessert or dinner meeting: Any expenses for this can be paid for by those attending. Some churches see this as an opportunity to say thank you to congregational leaders by covering the costs. £ Celebration Sunday Luncheon for congregation Stationery £ Coloured paper: Choose one colour and print all your materials on that colour throughout the Celebrate Stewardship program. £ Poster paper/Bristol board in the appropriate size for your advertising posters £ Envelopes for the mailings £ Name tags for the Celebrate Stewardship Committee members to wear on the five Sundays of the program and for all who attend the Celebration Luncheon £ Address labels as indicated below Mailings £ Two full congregational mailings. You’ll save on postage if you hand out as many letters as possible on Sunday mornings. £ Two partial mailings to those who aren’t at church, and for thank you letters for estimates received Resources £ For electronic version of the handouts that you can adapt for your church, see the RTF files that accompany this manual. £ Order resources from United Church Resource Distribution (see Resources at the end of this manual): £ The Narrative Budget £ Mission and Service bulletins and bulletin inserts £ Pre-Authorized Remittance (PAR) brochures Letterhead and Logo £ Create your own special logo or use the one shown in this manual, available in the image files that accompany this resource. A good logo is a visual reminder of the program every time people see it. It should go on all materials you print for your stewardship program. £ Create letterhead that includes your logo. Use your church letterhead and simply add the logo wherever it fits best. Table of Contents | UCC Stewardship websiteSection C • page 13 Quick Links
    • t PREV page NEXT u t PREV chapter NEXT u Week 4 Bulletin Insert: Brochure Copyright © 2004, 2011 The United Church of Canada / L’Église Unie du Canada. Permission is granted to photocopy/ adapt for congregational use. CELEBRATE STEWARDSHIP A Five-Week Congregational Program The United Church of Canada Weekly Percentage Giving Guide Annual (Gross) Income Weekly Income 3% of Weekly Income 5% of Weekly Income 10% of Weekly Income $ 15,000.00 $ 288.46 $ 8.65 $14.42 $ 28.85 20,000.00 384.62 11.54 19.23 38.46 25,000.00 480.77 14.42 24.04 48.08 30,000.00 576.92 17.31 28.85 57.69 35,000.00 673.08 20.19 33.65 67.31 40,000.00 769.23 23.08 38.46 76.92 45,000.00 865.38 25.96 43.27 86.54 50,000.00 961.54 28.85 48.08 96.15 55,000.00 1,057.69 31.73 52.88 105.77 60,000.00 1,153.85 34.62 57.69 115.39 65,000.00 1,250.00 37.50 62.50 125.00 70,000.00 1,346.15 40.38 67.31 134.62 75,000.00 1,442.31 43.27 72.12 144.23 80,000.00 1,538.46 46.15 76.92 153.85 85,000.00 1,634.62 49.04 81.73 163.46 90,000.00 1,730.77 51.92 86.54 173.08 95,000.00 1,826.92 54.81 91.35 182.69 100,000.00 1,923.08 57.69 96.15 192.31 Over $61- $51- $41- $31- $21- $16- $11- $6- $1-5 People often ask, “How much should I give to the church?” The chart (right) shows how much your weekly gift would be if you chose a percentage of your gross income. These percentages are examples to consider as you make your estimate of givings for the year 20__. Steps Chart These steps provide a snapshot of our congregation’s giving patterns. Each step represents a range of dollars given per week. The number on top of each step indicates how many givers give in that range. • Where are you standing on the staircase? • Can you move up one step in your givings for the year 20__? • Note: ____ givers donate less than $1 per week. God gives to us and we give to God. G WEEK 4 BULLETIN INSERT Giving Guide / Steps Chart Table of Contents | UCC Stewardship websiteSection A • page 14 Quick Links