Clearvale Use Case: Finance and Administration Global Governance Network Extranet Networks

Who Works for This Company? Maria is the CFO at OmniGamez, a game developer that is growing quickly. Employees reside in several locations worldwide. She must ensure that the company complies with complex financial rules and regulations.

Maria is the CFO at OmniGamez, a game developer that is growing quickly.

Employees reside in several locations worldwide.

She must ensure that the company complies with complex financial rules and regulations.

What are the F&A Challenges? Maria and key executives are not always kept informed of Global Governance issues, distracting them from strategic tasks. Offices in many countries with different regulations; many places to find information. Data security concerns. Many risks due to complex and sometimes competing laws that continue to evolve. SOX law interpretation can vary by auditor.

Maria and key executives are not always kept informed of Global Governance issues, distracting them from strategic tasks.

Offices in many countries with different regulations; many places to find information.

Data security concerns.

Many risks due to complex and sometimes competing laws that continue to evolve.

SOX law interpretation can vary by auditor.

Why Clearvale Instead of Web 1.0? Web 1.0 With many offices and tools, the organization functions like several tiny companies. Maria and key players in different time zones need information; they don’t all always receive it in a timely way. Auditors do not always have the historical context of decisions made in the past. Several websites and passwords to remember, creating frustration and discouraging people from collaborating.

Web 1.0

With many offices and tools, the organization functions like several tiny companies.

Maria and key players in different time zones need information; they don’t all always receive it in a timely way.

Auditors do not always have the historical context of decisions made in the past.

Several websites and passwords to remember, creating frustration and discouraging people from collaborating.

Why Clearvale Instead of Web 1.0? Clearvale Web 2.0 application encourages collaboration and a cohesive group culture. One tool to use for everyone. One location to find all company networks. One password. No wasted time determining where to look or what credentials to use. Historical information transcends time and place; information is seen in the proper context. Communities facilitate project management and provide internal tools to track documents and work efforts.

Clearvale

Web 2.0 application encourages collaboration and a cohesive group culture. One tool to use for everyone.

One location to find all company networks. One password. No wasted time determining where to look or what credentials to use.

Historical information transcends time and place; information is seen in the proper context.

Communities facilitate project management and provide internal tools to track documents and work efforts.

When Can F&A Implement Clearvale? With Clearvale, Maria goes live quickly with no technical background or training. And she does not require the assistance of her Information Technology department.

With Clearvale, Maria goes live quickly with no technical background or training. And she does not require the assistance of her Information Technology department.

Who Else Works for This Company? Robert is the COO of the China office and works closely with the U.S.-based finance department. Susanna is an external auditor and does not work for the company.

Robert is the COO of the China office and works closely with the U.S.-based finance department.

Susanna is an external auditor and does not work for the company.

Who Else Works for This Company? Alex is a finance manager who manages F&A, including monthly closes and SOX compliance. He is also responsible for loss mitigation but is not spending enough time on this duty.

Alex is a finance manager who manages F&A, including monthly closes and SOX compliance. He is also responsible for loss mitigation but is not spending enough time on this duty.

How Does F&A Do It? Set Up Networks Alex goes to www.clearvale.com and sets up a Clearvale network for F&A. He invites F&A staff to the network. F&A corporate office staff join, upload photos, and set up profile pages.

Set Up Networks

Alex goes to www.clearvale.com and sets up a Clearvale network for F&A. He invites F&A staff to the network.

F&A corporate office staff join, upload photos, and set up profile pages.

How Does F&A Do It? Set Up Networks Robert goes to www.clearvale.com and sets up a Clearvale network for the F&A China. He invites F&A China staff to the network. F&A China office staff join, upload photos, and set up profile pages.

Set Up Networks

Robert goes to www.clearvale.com and sets up a Clearvale network for the F&A China. He invites F&A China staff to the network.

F&A China office staff join, upload photos, and set up profile pages.

How Does F&A Do It? Create Communities Alex sets up a community for compliance and invites the CFO and key staff members. Robert sets up a community for compliance on his network and invites the CFO and key staff members.

Create Communities

Alex sets up a community for compliance and invites the CFO and key staff members.

Robert sets up a community for compliance on his network and invites the CFO and key staff members.

How Does F&A Do It? Make Access Easy Maria joins the networks. As a member of both, she can login to one and see the communities for each one , saving her time.

Make Access Easy

Maria joins the networks. As a member of both, she can login to one and see the communities for each one , saving her time.

How Does F&A Do It? Make Access Easy Susanna is invited to the networks because she works on compliance issues. She obtains the documents she needs without waiting because she has access to key communities.

Make Access Easy

Susanna is invited to the networks because she works on compliance issues. She obtains the documents she needs without waiting because she has access to key communities.

How Does F&A Do It? Retain Security Susanna cannot see OmniGamez proprietary documents. Clearvale’s document management feature, DocuVault, offers granular document control. Susanna only has access to documents that she needs.

Retain Security

Susanna cannot see OmniGamez proprietary documents. Clearvale’s document management feature, DocuVault, offers granular document control. Susanna only has access to documents that she needs.

How Does F&A Do It? Collaborate Alex and Robert must exchange information each month and adhere to schedules. Rather than send multiple emails, they use the networks to share information.

Collaborate

Alex and Robert must exchange information each month and adhere to schedules. Rather than send multiple emails, they use the networks to share information.

How Does F&A Do It? Feel Secure Because all employees have secure, easy-to-access places in which to share documents, the CFO feels confident that everyone has the most current information.

Feel Secure

Because all employees have secure, easy-to-access places in which to share documents, the CFO feels confident that everyone has the most current information.

F&A After Clearvale Alex and Robert no longer send duplicate documents. Server load is reduced. No worries about email security. Maria has a global view of the business and focuses on reducing risk and optimizing cash. Susanna works with more autonomy, allowing Alex and Robert to focus on loss mitigation. Because of Clearvale’s collaborative and transparent elements, Maria sees that Alex contributes more than she realized and offers him a promotion to retain him. Because Clearvale is based on Web 2.0, IT has no tasks pertaining to managing the networks.

Alex and Robert no longer send duplicate documents. Server load is reduced. No worries about email security.

Maria has a global view of the business and focuses on reducing risk and optimizing cash.

Susanna works with more autonomy, allowing Alex and Robert to focus on loss mitigation.

Because of Clearvale’s collaborative and transparent elements, Maria sees that Alex contributes more than she realized and offers him a promotion to retain him.

Because Clearvale is based on Web 2.0, IT has no tasks pertaining to managing the networks.

Clearvale Advantages Easily keep finance executives and key players informed of all activity related to Global Governance, regardless of geographic locations. Free up time for employees to focus on strategic issues. Ensure Global Governance within your organization, even as laws quickly evolve. Improve project management without needing to invest in many tools. Single, secure tool to share information.

Easily keep finance executives and key players informed of all activity related to Global Governance, regardless of geographic locations.

Free up time for employees to focus on strategic issues.

Ensure Global Governance within your organization, even as laws quickly evolve.

Improve project management without needing to invest in many tools.

Single, secure tool to share information.