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Escape Meeting Hell!

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We have all spent too much time in lousy meetings! This presentation will give you pointers for having great meetings. Time to escape from horrible meetings.

We have all spent too much time in lousy meetings! This presentation will give you pointers for having great meetings. Time to escape from horrible meetings.

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Escape Meeting Hell! Escape Meeting Hell! Presentation Transcript

  • ESCAPE MEETING HELLBY: BRADY GILCHRIST @REMOTIVATION
  • Anyone who plans a meeting without a clear purpose, agenda or conclusion is a thief who steals time. © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • Billions of dollars of productivity are shredded every year because people attend poorly organized meetings that in many cases never needed to happen. © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • Fake Awake: The condition of pretending to pay attention in a pointless meeting. We have all done it. It’s what happens when we really have someplace BETTER to be. It happens WAY to often. © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • Many team meetings could be replaced with group email and efficient delegation. It’s been my experience as an executive that people who are addicted to holding meetings for everything are usually those lacking essential management skills. Think what needs to be communicated and if it can be done without a meeting and achieve the same results do that. Meeting should intrigue not irritate. © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • Modern electronic calendar programs encourage people to meet in one hour increments when in reality many meetings need only exist as a five minute chat. To speed up efficiency try convincing your company to have an office hours policy - which means no formal meetings during a particular time frame and that folks are free to wander and ask questions as long as the conversations take no more than five to ten minutes. Just like in university - your profs had office hours and it worked. © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • Those electronic calendars murder productivity. We are a nation of people who are trigger happy meeting planners who fire off mass invites indiscriminately. We do it not because everyone needs to be in the room but because it’s so easy. © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • Focus is easiest to achieve when the signal to noise ratio is at its lowest. Useless meetings dial up the static and dial down our ability to act. Static interferes with your ability to be great at what you do and worse it can seriously confuse and misdirect teams © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • Heed The Magic Of “What” Answer these questions when you are contemplating hosting a meeting and it will help you conduct brilliant meetings. © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • Five Simple “What’s” of Good Meetings. What is the outcome desired from this meeting and decisions required.1 What is the maximum time required for this meeting to achieve agreement or the desired outcome. What do the participants need to know before and during the meeting that will enable action. 4 What team members MUST attend to facilitate the desired outcome.2 3 What alternatives are there to this meeting. If there are no alternatives have the meeting. 5 © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • This is the most important question you must know the answer to. What is the outcome desired from this meeting and decisions required. Clarity on this question is the key to a both useful meeting and a beneficial outcome. 1 © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • Reality check. If I was personally paying the hourly rate for everyone in the room who do I really want in the room. Don’t invite those you would not want to pay for. © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • Meeting Types. There are basic meeting types each with it’s own rules for being successful. Knowing how to deliver and lead each type of meeting will make you a meeting superstar. © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • The 10 Meeting Types. 1 The Briefing 2 The Status 3 The Delegation 4 The Resolution 5 The Brainstorm 6 The Emergency 7 The Collaboration 8 The Celebration 9 The Debriefing 10 The Presentation © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • Once we know what kind of meeting we are having it’s up to the organizer to create focus. © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • An agenda is the map that keeps meetings moving forward. It does not need to be complicated but it does need to be considered, concise and shared before the meeting. The Agenda should resemble the five questions of what. © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • 1. Clear purpose of the meeting and the type of meeting you are hosting. Agenda Content. © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • 2. Very clear agenda and clear timing for each item. Agenda Content. © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • 3. An attendee list that is essential to accomplish the objectives for the meeting. Agenda Content. © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • 4. Note taker to record activity and record any actions that need to be assigned. Record it if you want but never let great thoughts vanish forever. Agenda Content. © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • 5. Follow up. Actions need accoutability. Someone needs to assume the responsibility for this. Agenda Content. © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • 1 2 3 4 5 Clear purpose Detailed Agenda Essential Attendees Note Takers Follow-up © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • When the organizer has not made the effort to think through purpose and produce an agenda, this meeting is likely a time waster. Being thoughtful is the antidote. © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • We owe it to our colleagues to be ultral professional in planning and conducting our interactions. All leaders must be strong links. It’s our job to make certain we hold things together. © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • Don’t be rude. If you are in a meeting be in the meeting. This is not a time to be doing other things. As a C-Level exec it always used to drive me nuts to see people doing other things. On more than a few occasions I’ve asked the non attentive to leave. Unfortunately you have to be the highest ranking person in the room to pull that stunt. Lead by example folks. Too many senior managers show up and tune out. It’s really not cool. Your collegues deserve your attention. © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • If this is such simple stuff why do so many ignore it? SCARY reason: Many managers have no idea how to encourage true focus. It’s such a simple fix. In all honesty this stuff can make or break your career. © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • Follow these basic ideas and you will be running great meetings. Great meetings empower, motivate, engage and encourage great outcomes. © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • and now for my shameless Pug Plug. © 2013 Brady Gilchrist / Personal Use Only. Commercial Use Prohibited Without License
  • I teach this stuff to help companies work better. brady@avoidmeetinghell.com If you are interested in seeing what we can do to boost productivity check us out or drop me a line. avoidmeetinghell.com Thanks for watching. Happy Meeting!
  • ©2013 Brady Gilchrist Avoidmeetinghell.com / remotivate.org For Personal Use Only. Commercial Use Prohibited Without License