AMERICAN ACADEMY  IN  ROME PHOTOGRAPHIC ARCHIVE Lavinia Ciuffa  [email_address] design Maria Sole Fabri Procedures in the ...
AMERICAN ACADEMY IN ROME  -  PHOTOGRAPHIC ARCHIVE The Mc The McKim, Mead & White   Building  In the square, the location o...
<ul><li>Alinari -  Alinari Picture Imaging Photo Gallery   </li></ul><ul><li>Università di Bologna, Archivio Storico -  ht...
 
Masson Collection Van Deman Collection Fototeca Unione Masson Collection Beato Collection Masson Collection Fellows’ Work ...
From the ’20 s  through the ’70 s  the Photo Archive has grown without a specific order ... prints, nitrates, glass plates...
AMERICAN ACADEMY IN ROME PHOTOGRAPHIC ARCHIVE Designer: Cinzia Abbate & Carlo Vigevano Architects Project manager: Cristin...
ACQUIRING PROCEDURE This is a preliminary investigation  based  on the information  given in the donation proposal AMERICA...
<ul><li>Evaluation of the proposal </li></ul><ul><li>Subject  </li></ul><ul><li>Existing holdings / importance / relation ...
Organizing steps of workflow In-house  Outsource Defining historical context  Duplication  Inventory   IT Support Conserva...
Once the donation has been accepted,  an important phase of the procedure follows  … …  professional survey of the photogr...
Ordering conservation material  (sleeves, boxes, folders…) Organizing phases of labor Cleaning, repairing, housing, labell...
Space will also be evaluated either for negatives in the climate controlled room and for positives in the consultation roo...
AMERICAN ACADEMY IN ROME  -  PHOTOGRAPHIC ARCHIVE www. reteurbs . org Cataloguing
<ul><li>www. reteurbs . org </li></ul><ul><li>Today URBS is composed of 11 institutional members, chiefly Academies and re...
<ul><li>DATABASE IDRA </li></ul>http: //aarome . idra .info
http:// findingaids.idra.info /
<ul><li>Copyrights </li></ul>Pantheon, Rome, 2009  Brad Farwell photographer Under the Italian law no. 248/2000 “New rules...
Amphiteatrum Flavium, Rome, 2009  Marco Delogu photographer Amphiteatrum Flavium, Rome, 1970  Fototeca Unione  A differenc...
Archives as Places of Memory  Only the integration between the analogue format and the digital format can guarantee the co...
Photographic Archive Staff Alessandra Capodiferro, Curator Lavinia Ciuffa, Assistant Curator Emiliano Di Carlo, Archaeolog...
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Life on the other side of the pond: VRA Activity in Europe, The American Academy in Rome Photographic Archive

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Lavinia Ciuffa, Assistant Curator, American Academy in Rome, Italy, presentation for VRA 28 Atlanta

Presented as part of 'Life on the other side of the pond, VR activity in Europe' session

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Life on the other side of the pond: VRA Activity in Europe, The American Academy in Rome Photographic Archive

  1. 1. AMERICAN ACADEMY IN ROME PHOTOGRAPHIC ARCHIVE Lavinia Ciuffa [email_address] design Maria Sole Fabri Procedures in the Photographic Archive: the acquisition of historical collections to making them accessible on the web Visual Resource Association 28 th Annual Conference Atlanta, March 16-21 March, 2010
  2. 2. AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE The Mc The McKim, Mead & White Building In the square, the location of the future Photographic Archive, 1913 The Photographic Archive housed in the Library, 1956-1993
  3. 3. <ul><li>Alinari - Alinari Picture Imaging Photo Gallery </li></ul><ul><li>Università di Bologna, Archivio Storico - http://www. archiviostorico . unibo . it/fotografico/ </li></ul><ul><li>Museo Pigorini - www. pigorini . beniculturali . it </li></ul><ul><li>ICCD (Central Institute for Cataloguing and Conservation) - http: //immagini . iccd . beniculturali .it </li></ul><ul><li>Isituto Luce - www. archivioluce . com </li></ul><ul><li>Fondazione Zeri - http: //fe . fondazionezeri . unibo . it/catalogo/hp </li></ul><ul><li>Soprintendenza Speciale per i Beni Archeologici di Roma - http://www. fotosar . it/ </li></ul><ul><li>Polo Fiorentino Museale, Archivio Fotografico - http://www. polomuseale . firenze . it/archiviofotografico/ </li></ul><ul><li>Musei Capitolini - http://www. museicapitolini . org/mostre_ed_eventi/mostre/ (p) /in_archivio </li></ul><ul><li>MAXXI, Museo Nazionale delle Arti del XXI secolo - http://www. maxxi . beniculturali . it/collezioni_arch . htm </li></ul><ul><li>Kunsthistorisches Institut in Florenz - http: //www . khi .fi. it/it/photothek/ </li></ul><ul><li>FotoMuseo Collezione Panini - http://www. fotomuseo . it/ </li></ul>AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE
  4. 5. Masson Collection Van Deman Collection Fototeca Unione Masson Collection Beato Collection Masson Collection Fellows’ Work Collection Vermeule Collection Parker Collection Berman Collection AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE
  5. 6. From the ’20 s through the ’70 s the Photo Archive has grown without a specific order ... prints, nitrates, glass plates ... were placed wherever in the Library AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE
  6. 7. AMERICAN ACADEMY IN ROME PHOTOGRAPHIC ARCHIVE Designer: Cinzia Abbate & Carlo Vigevano Architects Project manager: Cristina Puglisi (1999)
  7. 8. ACQUIRING PROCEDURE This is a preliminary investigation based on the information given in the donation proposal AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE
  8. 9. <ul><li>Evaluation of the proposal </li></ul><ul><li>Subject </li></ul><ul><li>Existing holdings / importance / relation to the AAR history </li></ul><ul><li>How many prints have already been published ? </li></ul><ul><li>State of conservation - what is the cost of preserving/maintaining the collection ? </li></ul><ul><li>Will copyrights be transferred ? </li></ul><ul><li>What are the costs of cataloguing ? What are the costs of digitizing ? </li></ul><ul><li>If digital images, are they already available on the web? </li></ul><ul><li>Can donors afford certain expenses? </li></ul>AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE
  9. 10. Organizing steps of workflow In-house Outsource Defining historical context Duplication Inventory IT Support Conservation expertise Digitization Cataloguing Sorting images to digitize Storing digital images Estimate of costs for material and labor involved Organizing staff (roles/implementation ) AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE
  10. 11. Once the donation has been accepted, an important phase of the procedure follows … … professional survey of the photographic materials AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE
  11. 12. Ordering conservation material (sleeves, boxes, folders…) Organizing phases of labor Cleaning, repairing, housing, labelling Storing material preserved Print preservers/paper folders: acid free, lignin-free, pH 8.0-8.5, passed P.A.T. Negative preservers/sleeves: polypropylene (PP), neutral pH, Melinex (polyester) AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE
  12. 13. Space will also be evaluated either for negatives in the climate controlled room and for positives in the consultation room Centro Berselli - www. centroberselli .it Alinari - www. alinarifondazione . it Folia - www. foliarestauro . it Archivio Segreto Vaticano - asv.vatican.va/it/lab/ foto graf.htm AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE
  13. 14. AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE www. reteurbs . org Cataloguing
  14. 15. <ul><li>www. reteurbs . org </li></ul><ul><li>Today URBS is composed of 11 institutional members, chiefly Academies and research Institutes of several nations: Austria, Denmark, Finland, Great Britain, Italy, the Netherlands, Norway, Spain, Sweden, Switzerland, and the United States. The mission of the network, whose bibliographic holdings are mainly in the humanistic disciplines, is to provide its users with a unified catalogue of specialized libraries in Rome. </li></ul><ul><li>Format USMARC (MARC21) </li></ul><ul><li>ISBD (International Standard Bibliographic Description) </li></ul><ul><li>Anglo-American Cataloguing Rules (AACR2) Vatican Library Cataloguing Rules </li></ul><ul><li>Library of Congress Subject Headings Vatican Library Subject Headings (SBAV) </li></ul>http://www.iccd.beniculturali.it/Catalogazione/standardcatalografici/normative/scheda-f In 1999 the ICCD (Istituto Centrale per il Catalogo e la Documentazione) has created the so-called “Scheda F”, a national standard model for data (UNIMARC format) to catalogue images. AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE
  15. 16. <ul><li>DATABASE IDRA </li></ul>http: //aarome . idra .info
  16. 17. http:// findingaids.idra.info /
  17. 18. <ul><li>Copyrights </li></ul>Pantheon, Rome, 2009 Brad Farwell photographer Under the Italian law no. 248/2000 “New rules on copyright protection”, the image is protected whichever the instrument used to realize it … AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE
  18. 19. Amphiteatrum Flavium, Rome, 2009 Marco Delogu photographer Amphiteatrum Flavium, Rome, 1970 Fototeca Unione A difference is made between Creative/Artistic and Non- creative/Documentary images AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE
  19. 20. Archives as Places of Memory Only the integration between the analogue format and the digital format can guarantee the correct conservation of the photographic heritage The Kunsthistorisches Institute in Florenz has published a document with the Recommendations for the Preservation of Analogue Photographs: http://www. khi . fi . it/pdf/florence_declaration_en . pdf AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE
  20. 21. Photographic Archive Staff Alessandra Capodiferro, Curator Lavinia Ciuffa, Assistant Curator Emiliano Di Carlo, Archaeologist - Cataloguer Giulia Ciccarello, Archaeologist - Cataloguer Maria Sole Fabri, Art Historian - Conservator Antonio Palladino and Paola Tirelli, Administration American Academy in Rome Photographic Archive Via Angelo Masina 5 Rome, Italy www.aarome.org [email_address]

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