Life on the other side of the pond: VRA Activity in Europe, The American Academy in Rome Photographic Archive

AMERICAN ACADEMY IN ROME PHOTOGRAPHIC ARCHIVE Lavinia Ciuffa [email_address] design Maria Sole Fabri Procedures in the Photographic Archive: the acquisition of historical collections to making them accessible on the web Visual Resource Association 28 th Annual Conference Atlanta, March 16-21 March, 2010

AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE The Mc The McKim, Mead & White Building In the square, the location of the future Photographic Archive, 1913 The Photographic Archive housed in the Library, 1956-1993

Alinari - Alinari Picture Imaging Photo Gallery
Università di Bologna, Archivio Storico - http://www. archiviostorico . unibo . it/fotografico/
Museo Pigorini - www. pigorini . beniculturali . it
ICCD (Central Institute for Cataloguing and Conservation) - http: //immagini . iccd . beniculturali .it
Isituto Luce - www. archivioluce . com
Fondazione Zeri - http: //fe . fondazionezeri . unibo . it/catalogo/hp
Soprintendenza Speciale per i Beni Archeologici di Roma - http://www. fotosar . it/
Polo Fiorentino Museale, Archivio Fotografico - http://www. polomuseale . firenze . it/archiviofotografico/
Musei Capitolini - http://www. museicapitolini . org/mostre_ed_eventi/mostre/ (p) /in_archivio
MAXXI, Museo Nazionale delle Arti del XXI secolo - http://www. maxxi . beniculturali . it/collezioni_arch . htm
Kunsthistorisches Institut in Florenz - http: //www . khi .fi. it/it/photothek/
FotoMuseo Collezione Panini - http://www. fotomuseo . it/
AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE

Masson Collection Van Deman Collection Fototeca Unione Masson Collection Beato Collection Masson Collection Fellows’ Work Collection Vermeule Collection Parker Collection Berman Collection AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE

From the ’20 s through the ’70 s the Photo Archive has grown without a specific order ... prints, nitrates, glass plates ... were placed wherever in the Library AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE

AMERICAN ACADEMY IN ROME PHOTOGRAPHIC ARCHIVE Designer: Cinzia Abbate & Carlo Vigevano Architects Project manager: Cristina Puglisi (1999)

ACQUIRING PROCEDURE This is a preliminary investigation based on the information given in the donation proposal AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE

Evaluation of the proposal
Subject
Existing holdings / importance / relation to the AAR history
How many prints have already been published ?
State of conservation - what is the cost of preserving/maintaining the collection ?
Will copyrights be transferred ?
What are the costs of cataloguing ? What are the costs of digitizing ?
If digital images, are they already available on the web?
Can donors afford certain expenses?
AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE

Organizing steps of workflow In-house Outsource Defining historical context Duplication Inventory IT Support Conservation expertise Digitization Cataloguing Sorting images to digitize Storing digital images Estimate of costs for material and labor involved Organizing staff (roles/implementation ) AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE

Once the donation has been accepted, an important phase of the procedure follows … … professional survey of the photographic materials AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE

Ordering conservation material (sleeves, boxes, folders…) Organizing phases of labor Cleaning, repairing, housing, labelling Storing material preserved Print preservers/paper folders: acid free, lignin-free, pH 8.0-8.5, passed P.A.T. Negative preservers/sleeves: polypropylene (PP), neutral pH, Melinex (polyester) AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE

Space will also be evaluated either for negatives in the climate controlled room and for positives in the consultation room Centro Berselli - www. centroberselli .it Alinari - www. alinarifondazione . it Folia - www. foliarestauro . it Archivio Segreto Vaticano - asv.vatican.va/it/lab/ foto graf.htm AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE

AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE www. reteurbs . org Cataloguing

www. reteurbs . org
Today URBS is composed of 11 institutional members, chiefly Academies and research Institutes of several nations: Austria, Denmark, Finland, Great Britain, Italy, the Netherlands, Norway, Spain, Sweden, Switzerland, and the United States. The mission of the network, whose bibliographic holdings are mainly in the humanistic disciplines, is to provide its users with a unified catalogue of specialized libraries in Rome.
Format USMARC (MARC21)
ISBD (International Standard Bibliographic Description)
Anglo-American Cataloguing Rules (AACR2) Vatican Library Cataloguing Rules
Library of Congress Subject Headings Vatican Library Subject Headings (SBAV)
http://www.iccd.beniculturali.it/Catalogazione/standardcatalografici/normative/scheda-f In 1999 the ICCD (Istituto Centrale per il Catalogo e la Documentazione) has created the so-called “Scheda F”, a national standard model for data (UNIMARC format) to catalogue images. AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE

DATABASE IDRA
http: //aarome . idra .info

http:// findingaids.idra.info /

Copyrights
Pantheon, Rome, 2009 Brad Farwell photographer Under the Italian law no. 248/2000 “New rules on copyright protection”, the image is protected whichever the instrument used to realize it … AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE

Amphiteatrum Flavium, Rome, 2009 Marco Delogu photographer Amphiteatrum Flavium, Rome, 1970 Fototeca Unione A difference is made between Creative/Artistic and Non- creative/Documentary images AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE

Archives as Places of Memory Only the integration between the analogue format and the digital format can guarantee the correct conservation of the photographic heritage The Kunsthistorisches Institute in Florenz has published a document with the Recommendations for the Preservation of Analogue Photographs: http://www. khi . fi . it/pdf/florence_declaration_en . pdf AMERICAN ACADEMY IN ROME - PHOTOGRAPHIC ARCHIVE

Photographic Archive Staff Alessandra Capodiferro, Curator Lavinia Ciuffa, Assistant Curator Emiliano Di Carlo, Archaeologist - Cataloguer Giulia Ciccarello, Archaeologist - Cataloguer Maria Sole Fabri, Art Historian - Conservator Antonio Palladino and Paola Tirelli, Administration American Academy in Rome Photographic Archive Via Angelo Masina 5 Rome, Italy www.aarome.org [email_address]

Life on the other side of the pond: VRA Activity in Europe, The American Academy in Rome Photographic Archive

by VRC, History of Art Dept, University of Oxford on Apr 26, 2010

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Life on the other side of the pond: VRA Activity in Europe, The American Academy in Rome Photographic Archive — Presentation Transcript